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Exercise 5

For this exercise you will be placed in small groups and you will be given several documents including:

1. A meeting agenda.

2. Memo templates.

3. Fax coversheets.

4. Invoices

Each group will be given a pack of one type of document and you will have to:

1. What the document is used for.

2. Decide what items need to be on the document.

Each group will report their findings to the class.

Mike Redhead has asked you to prepare several documents for him.

1. A memo from him to post to the staff at Smarts Leisure Park.

   To begin:

   1. Create a memo template.

   2. In a footer label your document Memo Template and include your name.

   3. Save the the template as Memo Template.

   4. Print your memo template and hand it in.

   Fill in your template with the following information:

   1. The memo is to all staff.

   2. There is a carbon copy to be sent to the Chairman, Max Smarts.

   3. The memo is from Mike Redhead

   4. Use today's date.

   5. The memo is regarding pool cleaning.

   6. Copy and paste the body of the memo into your memo.

 Body of Memo:

Attention all staff please do not use the pool as it is presently being cleaned.  The pool will be available for tomorrow morning.  Thank-you

4. After copying and pasting the body of the memo change the font to make it match your memo template.

5. In a footer label your document Smarts Memo and include your name.

6. Save your Memo as Pool Cleaning Memo.

7. Print your memo and give it to your teacher.

2. An agenda with the following points on it:

    

   1. Welcome to new staff.
   2. Pool Cleaning
   3. New Logo Design
   4. Smarts Kidz Club
   5. Details on Free Shuttle Bus
   6. In a footer put your name and the title Smarts Agenda.
   7. Save your agenda as Smarts Agenda.

   8. Print your agenda and give it to your teacher.

       

3. A fax coversheet with the following information on it.

   To begin:

   1. Create fax coversheet template.
   2. Put your name and the title Fax Template in the footer.
   3. Save this template as Fax Template.
   4. Print your fax template and give it to your teacher.

To create your fax coversheet for Mr. Redhead include the following information.

1. The fax is to Mrs. Roberts.
2. Her fax number is 0208 555 5555.
3. It is from Mike Redhead.
4. It is regarding order forms for bike helmets.
5. Mrs. Roberts works for Northlands Cycle Shop.
6. Use today's date.
7. There are 2 pages to follow the coversheet.
8. Put your name and the title Smarts Fax in the footer.
9. Save this template as Smarts Fax.
10. Print your fax coversheet and give it to your teacher.

4. An invoice with the following information on it:

To begin:

1. Create an invoice template.
2. Put your name and the title Invoice Template in a footer.
3. Save your template as Invoice Template.
4. Print your Invoice Template and give it to your teacher.

To make your invoice for Mike Redhead include the following information on your invoice:

1. Use today's date.
2. Invoice number 5566778899
3. The address for the invoice to be sent to is:

36 High Street

Eltham, Greenwich

London

SE8 6AM

4. The customer invoice number is 3456.
5. The delivery address is:

   37 Ravens Way

   Lee Green, Greenwich

   London

   SE10 8PM

6. The customer has hired:
   1. 50 Boneshaker Bikes
   2. 30 Lazybones Bikes
   3. 20 Speedstar Bikes
   4. 20 Venom Bikes
7. Check the smarts website for the prices of bikes.
8. Put your name and the title Smarts Invoice in a footer.
9. Save your template as Smarts Invoice.
10. Print your invoice and give it to your teacher.