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National Association of Postal Supervisors
NAPS Branch 34
Serving the Northern Illinois District

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NORTHERN ILLINOIS DISTRICT BRANCH 34

CONSTITUTION
Revised January 20, 1995

ARTICLE I NAME
ARTICLE II OBJECT
ARTICLE III MEMBERSHIP
ARTICLE IV ORGANIZATION
ARTICLE V MEETINGS
ARTICLE VI REPRESENTATION
ARTICLE VII ELECTION OF OFFICERS
ARTICLE VIII EXECUTIVE BOARD OF DIRECTORS
ARTICLE IX-XII OFFICERS
ARTICLE XIII DUES AND ASSESSMENTS
ARTICLE XIV BRANCHES
ARTICLE XV REFERENDUM VOTE AND AMENDMENTS





ARTICLE I NAME

The name of this Branch shall be the Northern Illinois District Branch #34 of the National Association of Postal Supervisors.

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ARTICLE II OBJECT

The object of this Branch shall be to cooperate with our National and State Organizations in their effort to improve the Postal Service; to protect our members and enhance postal supervisory positions through the establishment of uniform and equitable compensation in keeping with position and economic circumstances; to promote and support beneficial legislation and all other acts or objects advancing the good and welfare of our membership.

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ARTICLE III MEMBERSHIP

Section 1.

The National Association of Postal Supervisors Branch 34 shall have three classes of members. These classes shall be (1) Active, (2) Associate, (3) Honorary.

Section 2. Active Members

(a) All supervisory and managerial personal who are not subject to the collective bargaining agreements under Chapter 12 of title 39, U.S. Code, and who are EAS employee's of the District Finance numbers 16-1540,16-1274, and 16-1276. Excluding PCES and Postmasters.

(b) NAPS is not the representative of personnel employed in Washington Headquarters; facilities that functionally report to Washington headquarters; Regional Office Headquarters, provided that the functions staffed with employees now represented by NAPS will not be reassigned to such facilities except after compliance with the provisions of the agreement between USPS and NAPS dated March 22, 1974.

Section 3. Associate Members

Former active members of this Association who were in good standing at the time of retirement or promotion may be associate members upon retirement from the USPS. They may serve as officers if there are no active members who will take the positions.

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ARTICLE IV ORGANIZATION

The members of the branch shall be deemed all EAS and qualifying members within the Northern Illinois District's finance numbers 16-1540, 16-1274, 16-1276.

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ARTICLE V MEETINGS

Regular meetings of the Branch shall be convened in the months of January, February, March, May, September and November in the week voted on by members.

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ARTICLE VI REPRESENTATION

Members present and in good standing shall be entitled to a seat and vote at all meetings.

Section 1.

The Secretary shall be a delegate to all State and National Conventions, and shall prepare a report of activities to be read at the first regular meeting following such activity.

Section 2.

The President shall be a delegate to all State and National Conventions, and shall prepare a report of activities to be read at the first regular meeting following such activity.

Section 3.

Other delegates or alternates to State or National Conventions will be elected by the membership at large, in keeping with the Constitution and By Laws of such organization.

Section 4.

The expenses of said delegates shall be paid by the Branch within its limitations or as set by the membership at large; except the Secretary's expenses will be paid in full followed by that of the President.

Section 5.

A delegate, to be eligible for reimbursement of expenses for attending State and National Conventions, must have been in attendance at four or more off the six regular branch meetings immediately preceding his/her nomination.

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ARTICLE VII ELECTION OF OFFICERS

Section 1.

The election of Officers shall take place at the annual January meeting of the Branch, and a majority of votes cast shall be required for the election of a candidate.

Section 2.

In the event only one candidate is nominated for any one office, the vote by ballot may be dispensed with by affirmative action at the meeting.

Section 3.

The President, Vice-President, Secretary and Treasurer shall be elected by the Branch at large. Sergeant at Arms and Legislative Representative will be appointed by the President.

Section 4.

All active members (Including Associate Members in good standing) will have the opportunity to nominate someone for all elected offices by mail or in person at set meeting date for nominations which ever the branch votes on. All active members will have a vote for each elected office by official ballot.

Section 5.

Vacancies occurring in any office shall be filled by Presidential appointment, subject to the majority consent and approval of the Executive Board. (All Officers)

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ARTICLE VIII EXECUTIVE BOARD OF DIRECTORS

Section 1.

The Executive Board shall be composed of the President, Vice-President, Secretary, Treasurer, Legislative Representative, Sergeant at Arms and such directors as are authorized by the following provisions. The immediate Past President shall be a member of the Board and shall serve for not more than a one (1) year term. The member appointed to the state board of directors during his/her tenure of office.

Section 2.

The President shall be the Chairperson, and the order of precedence in case of absence shall be in the order as named above, except that the Secretary shall serve as Secretary of the Board.

Section 3.

The Executive Board shall have sole power and control over all Branch business and affairs during the interim between meetings, except that it shall be obligated to carry out mandates of members as directed at the meetings. It shall convene upon order of the President or upon request by the majority of its members.

Section 4.

Members of the Executive Board shall be allowed such expense items for attending Board Meetings and conducting Branch business, as is determined by the membership as a whole at regularly convened meetings, to be adequate and in keeping with the financial status and welfare of the Branch.

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ARTICLE IX-XII OFFICERS

Section 1.

The officers of this Branch shall be President, Vice-President, Secretary, Treasurer, Legislative Representative and Sergeant at Arms.

Section 2.

Officers, shall serve without compensation. They shall be elected to terms of two (2) years and shall hold office until their successors are duly elected or appointed. They must be active in the Postal Service and paid up members in good standing of the Local Branch. (Including Associate Members)

Section 3.

The President shall have general supervision over the business affairs of the Branch and shall be the executive officer thereof. He/She shall oblige properly conducted meetings, the observance of order and decorum and the rules of assembly. He/She shall be Chairperson of the Executive Board and "ex-officio" member of all committees. He/She shall approve and sign such vouchers of expenditures that he/she deems justified that have been authorized by the membership, and that do not exceed the limitations or scope, predetermined by the membership. He/She shall be allowed expenses incurred in his/her official capacity and shall submit a record of such to the Treasurer for incorporation in the financial report. The President is authorized to appoint committees; which in the judgment he/she finds necessary for the welfare of the Branch.

Section 4.

The Vice-President shall assume and discharge the duties of the office of the President in the absence or disability of, or when called upon by the President. He/She shall assist the President in the duties of his office, direct and assist in membership drives and perform other duties as assigned by the President. He/She shall be the Vice-Chairperson of the Executive Board.

Section 5.

The State President and Area VP will be in charge of aiding the President in all matters.

Section 6.

The Secretary shall attend and keep minutes of all meetings of the Branch and Executive Board, and other committee meetings as he/she may be directed to attend by the President. He/She shall keep necessary membership files and maintain contact with the President to facilitate committee appointments, arrangements, etc. The Secretary shall be the custodian of all records of the Branch and shall conduct necessary correspondence and perform such other duties as usually pertain to the Secretary. Also an Executive Board Member.

Section 7.

The Treasurer shall attend all meetings and shall be the custodian of all monie and funds of the Branch. Dues and assessments of the members shall be payable to the treasurer, and he/she shall deposit same, together with all other funds or monies belonging to the Branch, in the name of the Branch and in a depository designated by the Executive Board, and only issue checks withdrawing same upon authority of the President. He/She shall remit proper per capita payments on members to the National and State Secretaries as they accrue; keep books on separate accounts and shall submit a complete and adequately detailed financial statement at each meeting, with a copy for use of the Auditing Committee. He shall also perform such other duties as usually pertain to the Treasurer. Also an Executive Board Member.

Section 8.

The Sergeant at Arms duties shall be to assist and aid the President in conducting meetings; to execute any directives issued by the President and to be responsible for maintaining order and decorum. Also an Executive Board Member.

Section 9.

The Legislative Representative duties are to keep the branch members aware of all political actions that must be taken in the welfare of the postal service and NAPS Organization. He/she is also responsible for letter writing and phone calling campaigns and all other activities in conjunction with the State Legislative Representatives direction.

Section 10.

All officers must attend at least 4 out of the 6 yearly meetings and follow the descriptions of their duties to be considered active in their position, or the Executive Board can dismiss you from your position. If more than 2 meetings are missed only the Executive Board can dismiss or keep you in your position based on the circumstances.

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ARTICLE XIII DUES AND ASSESSMENTS

Section 1.

Dues for members shall be $120.00 per annum. ($10.00 per month)

Section 2.

All dues and per capita shall be paid by payroll withholding on Standard Form 1187, unless member elects to pay directly. He will then pay semi-annually, directly to the Treasurer.

Section 3.

The Branch shall pay all National and State dues for active members of the Auxiliary, being defined as an Auxiliary Member who attends at least three meetings per year. The minimum Auxiliary membership per capita to be paid for by the Branch will be for five Auxiliary members.

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ARTICLE XIV BRANCHES

Section 1.

The Branch shall set their own dues, fees and assessments which shall be no less than the national per capita.

Section 2.

The Branch may enact a Constitution And Bylaws not in conflict with the National Constitution and Bylaws.

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ARTICLE XV REFERENDUM VOTE AND AMENDMENTS

The provisions of this combined Constitution and By Laws may be amended at any meeting following the first meeting of the regularly convened meeting by a two thirds vote of the members voting; provided, that the proposed amendment or amendments are read at a preceding meeting and announcement is made specifying the meeting or meetings during which the proposed change or changes will be considered and voted upon.

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