Words and Expressions to Have Meaning in Act
1. A word or expression that is not defined in these rules, but is defined in the Clubs Incorporation Act 1981 has, if the context permits, the meaning given by the Act.
Name
2. The name of the unincorporated Club is the Norwegian Forest Cat Breeders And Fanciers of Australia, hereinafter called the Club.
Objects
3. The objects of the Club are:
(a) to foster an interest in the breeding and exhibiting of pedigreed Norwegian Forest cats in Australia.
(b) To promote regular testing of breeding cats to reduce the incidence of genetically inherited problems.
(c) to protect the welfare of cats and the interest of cat owners generally.
(d) to associate with any person or Club that the Club considers to be striving to achieve similar objects.
Powers
4. The Club has the powers of an individual. The powers of the Club are:
(a) to manage the funds and other assets and the liabilities of the present unincorporated Club;
(b) in furtherance of the objects of the Club to buy, sell and deal in all kinds of articles, commodities and provisions, both liquid and solid, for the members of the Club or persons frequenting the Club's premises;
(c) to purchase, take on lease or in exchange, hire and otherwise acquire any lands, buildings, easements or property, real and personal, and any rights or privileges which may be requisite for the purposes of, or capable of being conveniently used in connection with, any of the objects of the Club Provided that in case the Club shall take or hold any property which may be subject to any trusts the Club shall only deal with the same in such manner as is allowed by law having regard to such trusts;
(d) to enter into any arrangements with any Government or Authority that are incidental or conducive to the attainment of the objects and the exercise of the powers of-the Club; to obtain from any such Government of Authority any rights, privileges and concessions which the Club may think it desirable to obtain; and to carry out, exercise and comply with any such arrangements, rights, privileges and concessions;
(e) to appoint, employ, remove or suspend such managers, clerks, secretaries, servants, workmen and other persons as may be necessary or convenient for the purposes of the Club;
(f) to remunerate any person or body corporate for services rendered or to be rendered and whether by way of brokerage or otherwise in placing or assisting to place or guaranteeing the placing of any unsecured notes, debentures or other securities of the incorporated Club, or in or about the incorporated Club or promotion of the incorporated Club or in the furtherance of its objects.
(g) to construct, improve, maintain, develop, work, manage, carry out, alter or control any houses, buildings, grounds, works or conveniences which may seem calculated directly or indirectly to advance the Club's interests, and to contribute to, subsidize or otherwise assist and take part in the construction, improvement, maintenance, development, working, management, carrying out, alteration or control thereof;
(h) to invest and deal with the money of the Club not immediately required in such manner as may from time to time be thought fit;
(i) to take, or otherwise acquire and hold, shares debentures or other securities of any company or body corporate;
(j) in furtherance of the objects of the Club to lend and advance money or give credit to any person or body corporate; to guarantee and give guarantees or indemnities for the payment of money or the performance of contracts or obligations by any person or body corporate, and otherwise to assist any person or body corporate;
(k) to borrow or raise money either alone or jointly with any other person or legal entity in such manner as may be thought proper and whether upon fluctuating advance account or overdraft or otherwise to represent or secure any moneys and further advances borrowed or to be borrowed alone or with others as aforesaid by notes secured or unsecured, debentures or debenture stock perpetual or otherwise, or by mortgage, charge, lien or other security upon the whole or any part of the incorporated Clubs property or assets present or future and to purchase, redeem or pay off any such securities;
(l) to draw, make, accept, endorse, discount, execute and issue promissory notes, bills of exchange, bills of lading and other negotiable or transferable instruments;
(m) in furtherance of the objects of the Club to sell, improve, manage, develop, exchange, lease, dispose of, turn to account or otherwise deal with all or any part of the property and rights of the Club.
(n) to take or hold mortgages, liens or charges, to secure payment of the purchase price, or any unpaid balance of the purchase price, or any part of the Club's property of whatsoever kind sold by the Club, or any money due to the Club from purchasers and others;
(o) to take any gift of property whether subject to any special trust or not, for any one or more of the objects of the Club but subject always to the proviso in sub-rule (d);
(p) to take such steps by personal or written appeals, public meetings or otherwise, as may from time to time be deemed expedient for the purpose of procuring contributions to the funds of the Club, in the shape of donations, annual subscriptions or otherwise.
(q) to print and publish any newspapers, periodicals, books or leaflets that the Club may think desirable for the promotion of its objects;
(r) in furtherance of the object of the Club to purchase or otherwise acquire and undertake all or any part of the property, assets, liabilities and engagements of any one or more of the incorporated Clubs with which the Club is authorised to amalgamate;
(s) in furtherance of the objects of the Club to transfer all or any part of the property, assets, liabilities and engagements of the Club to any one or more of the incorporated Clubs with which the Club is authorised to amalgamate;
(t) to make donations for patriotic, charitable or community purposes;
(u) to transact any lawful business in aid of the Commonwealth of Australia in the prosecution of any war in which the Commonwealth of Australia is engaged;
(v) to conduct cat shows
(w) to appoint solicitors, legal advisors and arbitrators, whether honorary or otherwise; and
(x) to do all such other things as are incidental or conducive to the attainment of the objects and the exercise of the powers of the Club.
Classes of Members
5. The classes of membership to apply to the Club follow are:
(a) the following classes of members:
(1) ordinary members.
(2) life members; and
(3) honorary members.
(b) the number of ordinary members shall be unlimited.
(c) a member may be appointed a life member where that member has given outstanding service to the Club.
(d) a life member shall have all the rights, duties and obligations of an ordinary member except that a life member:
(1) shall not be required to pay an annual subscription; and
(2) shall be a member for life or until earlier determined by the Club.
(e) the number of life members shall be limited to six (6) life members.
(f) a non-member may be appointed an honorary member where that member has given outstanding service to the Club.
(g) an honorary member shall have all the rights, duties and obligations of an ordinary member except that an honorary member -
(1) shall not be required to pay an annual subscription; and
(2) shall be appointed for a period of one (1) calendar year or until earlier determination by the Club.
(h) the number of honorary members shall be limited to six (6) honorary members.
Membership
6. Rules governing membership are:
(a) a person who, on the day the Club is incorporated, was a member of the unincorporated Club and who, on or before a day fixed by the management committee, agrees in writing to become a member of the incorporated Club, must be admitted by the management committee to the same class of membership of the Club as the member held in the unincorporated Club.
(b) a member of the incorporated Club who, before becoming a member, has paid the member's annual subscription for membership of the unincorporated Club on or before a day fixed by the management committee, is not liable to pay a further amount of annual subscription for the period before the day fixed by the management committee as the day on which the next annual subscription is payable.
(c) an applicant for membership of the Club, other than the members of the unincorporated Club mentioned in subsection (a), must be proposed by one member of the Club (the Proposer).
(d) an application for membership must be:
(1) in writing; and
(2) signed by the applicant and the applicant's proposer and
(3) in the form decided by the management committee.
Membership Fees
7. Rules governing membership fees are:
(a) the membership fee for each class of membership is the amount decided by the members from time to time at a general meeting; and
(b) is payable when, and in the way, the management committee decides.
Admission and Rejection of Members
8. Rules governing the admission and rejection of members are:
(a) At the next meeting of the Management Committee after the receipt of any application and the fee applicable for any class of membership, such application shall be considered by the Management Committee, who shall thereupon determine upon the admission or rejection of the applicant.
(b) Any applicant who receives a majority of the votes of the members of the Management Committee present at the meeting at which such application is being considered shall be accepted as a member to the class of membership applied for.
(c) Upon the acceptance or rejection of an application for any class of membership the secretary shall forthwith give the applicant notice in writing of such acceptance or rejection.
Termination of Membership
9. Rules governing termination of membership are:
(a) a member may resign from the Club at any time by giving notice in writing to the secretary. Such resignation shall take effect at the time such notice is received by the secretary unless a later date is specified in the notice when it shall take effect on that later date;
(b) if a member:
(1) is convicted of any offence relating to cruelty to animals of any nature whatsoever;
(2) or is convicted of an indictable offence; or
(3) fails to comply with any of the provisions of these Rules; or
(4) has membership fees in arrears for a period of two months or more; or
(5) conducts himself in a manner considered to be prejudicial to the character or interests of the Club;
the management committee shall consider whether his membership shall be terminated.
(c) the member concerned shall be given a full and fair opportunity of presenting his case and if the Management Committee resolves to terminate his membership it shall instruct the secretary to advise the member in writing accordingly.
Appeal Against Rejection or Termination of Membership
10. Processes for appeal against rejection or termination of membership are:
(a) a person whose application for membership has been rejected or whose membership has been terminated may within one month of receiving written notification thereof, lodge with the secretary written notice of his intention to appeal against the decision of Management Committee;
(b) upon receipt of notification of intention to appeal against rejection or termination of membership the secretary shall convene, within three months of the date of receipt by him of such notice, a General Meeting to determine the appeal. At any such meeting the applicant shall be given the opportunity to fully present his case and the Management Committee or those members thereof who rejected the application for membership or terminated the membership subsequently shall likewise have the opportunity of presenting its or their case. The appeal shall be determined by the vote of the members present at such meeting; and
(c) where a person whose application is rejected, does not appeal against the decision of the Management Committee within the time prescribed by these Rules or so appeals but the appeal is unsuccessful, the secretary shall forthwith refund the amount of any fee paid.
Register of Members
11. Rules governing a register of members are:
(a) the management committee shall cause a register to be kept in which shall be entered the names and residential addresses of all persons admitted to membership of the Club and the dates of their admission;
(b) particulars shall also be entered into the register of deaths, resignations, terminations and reinstatements of membership and any further particulars as the Management Committee or the members at any General Meeting may require from time to time;
(c) the register must be open for inspection at all reasonable times; and
(d) however, before the member may inspect the register, the member must apply to the secretary to inspect it.
The Secretary
12. Rules governing the office of secretary are:
(a) if the Club has not elected an interim officer as secretary for the Club before its incorporation, the members of the management committee must ensure a secretary is appointed or elected for the Club within 1 month after incorporation;
(b) if a vacancy happens in the office of secretary, the members of the management committee must ensure a secretary is appointed or elected for the Club within one month after the vacancy happens;
(c) the secretary must be an individual residing in Australia who is:
(1) a member of the Club elected by the Club as secretary; or
(2) any of the following persons appointed by the management committee:
i a member of the Club's management committee;
ii a member of the Club; or
iii another person.
(d) The management committee may appoint and remove the Clubs secretary at any time.
Membership of the Management Committee
13. Rules governing membership of the management committee are:
(a) the management committee of the Club consists of a president, vice-president, treasurer, and any other members the Club members elect or appoint at a general meeting;
(b) a member of the management committee, other than the secretary, must be a member of the Club; and
(c) at each annual general meeting of the Club, the members of the management committee must retire from office, but are eligible, on nomination, for re-election.
Electing the Management Committee
14. Rules governing electing the management committee are:
(a) a member of the management committee may only be elected as follows:
(1) any two members of the Club may nominate another member to serve as a member of the management committee (the Candidate);
(2) the nomination must be:
i in writing;
ii approved by the candidate and the members who nominated him or her;
iii given to the secretary at least 14 days before the annual general meeting at which the election is to be held;
iv each member present at the annual general meeting may vote for any number of candidates not more than the number of vacancies;
v nominations may be taken from the floor of the meeting.
(b) a list of the candidates' names in alphabetical order, with the names of the members who nominated each candidate, must be posted in a conspicuous place in the office or usual place of meeting of the Club for at least 7 days immediately preceding the annual general meeting; and
(c) if required by the management committee, balloting lists must be prepared containing the names of the candidates in alphabetical order.
Resignation or Removal from Office of Committee Member
15. Rules governing resignation or removal of a management committee member are:
(a) a management committee member may resign from the committee by giving written notice of resignation to the secretary;
(b) the resignation takes effect on:
(1) the day and at the time the notice is received by the secretary; or
(2) if a later day is stated in the notice - the later day.
(c) a member may be removed from office at a general meeting of the Club if a majority of the members present at the meeting vote in favour of removing the member;
(d) before a vote of members is taken about removing the member from office, the member must be given a full and fair opportunity to show cause why he or she should not be removed from office; and
(e) a member has no right of appeal against the member's removal from office under this section.
Vacancies on the Management Committee
16. Rules governing vacancies on the management committee are:
(a) if a casual vacancy happens on the management committee, the continuing members of the committee may appoint another member of the Club to fill the vacancy until the next annual general meeting;
(b) the continuing members of the management committee may act despite a casual vacancy on the management committee;
(c) however, if the number of committee members is less than the number fixed under these rules as a quorum of the management committee, the continuing members may act only to:
(1) increase the number of management committee members to the number required for a quorum; or
(2) call a general meeting of the Club.
Functions of the Management Committee
17. Rules governing the functions of the management committee are:
(a) subject to these rules or a resolution of the Club members carried at a general meeting, the management committee:
(1) has the general control and management of the administration of the affairs, property and funds of the Club; and
(2) has authority to interpret the meaning of these rules and any matter relating to the Club on which the rules are silent.
(b) the management committee may exercise the powers of the Club
(1) to borrow, raise or secure the payment of amounts in a way the Club members decide;
(2) to secure the amounts mentioned in paragraph (1) or the payment or performance of any debt, liability, contract, guarantee or other engagement incurred or to be entered into by the Club in any way, including by the issue of debentures (perpetual or otherwise) charged upon the whole or part of the Club's property, both present and future;
(3) to purchase, redeem or pay off any securities issued;
(4) to borrow amounts from members and pay interest on the amounts borrowed;
(5) to mortgage or charge the whole or part of its property;
(6) to issue debentures and other securities, whether outright or as security for any debt, liability or obligation of the Club;
(7) to provide and pay off any securities issued; and
(8) to invest in a way the members of the Club may from time to time decide.
(c) for sub-section (b)(4), the rate of interest must not be more than the current rate being charged for overdrawn accounts on money lent (regardless of the term of the loan) by:
(1) the financial institution for the Club; or
(2) if there is more than 1 financial institution for the Club - the financial institution nominated by the Club.
Meetings of the Management Committee
18. Rules governing meetings of the management committee are:
(a) subject to subsections (b) to (p), the management committee may meet and conduct its proceedings as it considers appropriate;
(b) the management committee must meet at least once every 4 months to exercise its functions;
(c) the committee must decide how a meeting is to be called;
(d) notice of a meeting is to be given in the way decided by the committee;
(e) if the secretary receives a written request signed by at least 33% of the management committee members, the secretary must call a special meeting of the committee;
(f) a request for a special meeting must state:
(1) why the special meeting is being called; and
(2) the business to be conducted at the meeting.
(i) at a management committee meeting, more than 50% of the members elected or appointed to the committee as at the close of the last general meeting of the members form a quorum;
(j) a question arising at a committee meeting is to be decided by a majority vote of committee members present at the meeting and, if the votes are equal, the question is decided in the negative;
(k) a management committee member must not vote on a question about a contract or proposed contract with the Club if the member has an interest in the contract or proposed contract, and if the member does vote the member's vote must not be counted;
(l) the secretary must give each management committee member at least 14 days notice of a special meeting of the committee;
(m) a notice of a special meeting must state:
(1) the day, time and place of the meeting; and
(2) the business to be conducted at the meeting.
(n) the president or, if there is no president or if the president is not present within 10 minutes after the time fixed for a management committee meeting, the vice-president is to preside as chairperson at the meeting;
(o) if the president and the vice-president are absent from a management committee meeting, the members may choose one of their number to preside as chairperson at the meeting;
(p) if a quorum is not present within 30 minutes after the time fixed for a management committee meeting called on the request of committee members, the meeting lapses;
(q) if a quorum is not present within 30 minutes after the time fixed for a management committee meeting called other than on the request of committee members, the meeting is to be adjourned to:
(1) the same day, time and place in the next week; or
(2) a day, time and place decided by the committee.
(r) if, at the adjourned meeting mentioned in subsection (o), a quorum is not present within 30 minutes after the time fixed for the meeting, the meeting lapses.
Delegation Of Management Committee Powers
19. Rules governing delegation of the management committees powers are:
(a) the management committee may delegate the whole or part of its powers to a subcommittee consisting of the Club members considered appropriate by the committee;
(b) a subcommittee may only exercise delegated powers in the way the management committee decides;
(c) a subcommittee may elect a chairperson of its meetings;
(d) if a chairperson is not elected, or if the chairperson is not present within 10 minutes after the time fixed for a meeting, the members present may choose 1 of their number to be chairperson of the meeting;
(e) a subcommittee may meet and adjourn as it considers appropriate; and
(f) a question arising at a subcommittee meeting is to be decided by a majority vote of the members present at the meeting and, if the votes are equal, the question is decided in the negative.
Acts Not Affected by Defects or Disqualifications
20. Acts by the management committee not affected by defects or disqualifications are:
(a) an act performed by the management committee, a subcommittee or a person acting as a member of the management committee is taken to have been validly performed;
(b) subsection (a) applies even if the act was performed when:
(1) there was a defect in the appointment of a member of the management committee, subcommittee or person acting as a member of the management committee; or
(2) a management committee member, subcommittee member or person acting as a member of the management committee was disqualified from being a member.
Resolutions of the Management Committee Without Meeting
21. Rules governing resolutions of the management committee without meeting are:
(a) a written resolution signed by each member of the management committee for the time being entitled to receive notice of a committee meeting is as valid and effectual as if it had been passed at a committee meeting that was properly called and held; and
(b) a resolution mentioned in subsection (a) may consist of several documents in like form, each signed by one or more members of the committee.
First General Meeting
22. Rules governing convening the first general meeting are:
(a) the first general meeting must be held not less than one month, and not more than three months, after the day the Club is formed;
(b) the management committee must decide where the meeting is to be held; and
(c) the business to be conducted at the first general meeting must include the appointment of an auditor if the club is incorporated.
First Annual General Meeting
23. The first annual general meeting must be held within 18 months after the day the Club is formed.
Subsequent Annual General Meetings
24. Each subsequent annual general meeting must be held:
(a) at least once each year; and
(b) within 6 months after the end of the Club's previous financial year.
Business to be Conducted at Annual General Meetings
25. The following business must be conducted at each annual general meeting:
(a) receiving the statement of income and expenditure, assets, liabilities and mortgages, charges and securities affecting the property of the Club for the last financial year;
(b) If the club is incorporated, receiving the auditor's report on the financial affairs of the Club for the last financial year;
(c) presenting the audited statement to the meeting for adoption;
(d) electing members of the management committee; and
(e) If the club is incorporated, appointment of an auditor.
Special General Meeting
26. The secretary may only call a special general meeting by giving each member notice of the meeting within 14 days after:
(a) being directed to call the meeting by the management committee; or
(b) being given a written request signed by:
(1) at least 33% of the members of the Club presently on the management committee;
(2) at least the number of ordinary members of the Club equal to double the number of members of the Club presently on the management committee plus one; or
(3) being given a written notice of an intention to appeal against the decision of the management committee
i to reject an application for membership; or
ii to terminate a persons membership.
(c) a request mentioned in subsection (a)(1) must state:
(1) why the special general meeting is being called; and
(2) the business to be conducted at the meeting.
Notice of General Meeting
27. Rules governing notice of general meeting are:
(a) the secretary may call a general meeting of the Club;
(b) the secretary must give at least 14 days notice of the meeting to each Club member;
(c) the management committee may decide the way in which the notice must be given;
(d) however, notice of the following meetings must be given in writing where:
(1) a meeting called to hear and decide the appeal of a member against the rejection or termination of the members membership by the management committee; or
(2) a meeting called to hear and decide a proposed special resolution of the Club.
(e) a notice of a general meeting must state the business to be conducted at the meeting.
Quorum for, and Adjournment of, a General Meeting
28. Rules governing a quorum for, and adjournment of, a general meeting are:
(a) subject to subsection (e), at a general meeting the number of members equal to double the number of members of the Club presently on the management committee plus one form a quorum;
(b) no business may be conducted at a general meeting unless a quorum of members is present when the meeting proceeds to business;
(c) if a quorum is not present within 30 minutes after the time fixed for a general meeting called on the request of members of the management committee or the Club, the meeting lapses;
(d) if a quorum is not present within 30 minutes after the time fixed for a general meeting called other than on the request of members of the management committee or the Club, the meeting is to be adjourned to:
(1) the same day, time and place in the next week; or
(2) a day, time and place decided by the management committee.
(e) if at an adjourned meeting, a quorum under subsection (a) is not present within 30 minutes
(f) after the time fixed for the meeting, the members present form a quorum.
(g) the chairperson may, with the consent of any meeting at which a quorum is present, and must if directed by the meeting, adjourn the meeting from time to time and from place to place.
(h) if a meeting is adjourned under subsection (6), only the business left unfinished at the meeting from which the adjournment took place may be conducted at the adjourned meeting.
(i) the secretary is not required to give the members notice of an adjournment or of the business
(j) to be conducted at an adjourned meeting unless a meeting is adjourned for at least 30 days.
(k) if a meeting is adjourned for at least 30 days, notice of the adjourned meeting must be given
(l) in the same way notice is given for an original meeting.
(m) in this rule "member" includes a person attending as a proxy or representing a corporation that is a member.
Procedure at a General Meeting
29. Subject to these rules, at each general meeting:
(a) the president or, if there is no president or if the president is not present within 15 minutes after the time fixed for the meeting or is unwilling to act, the vice-president is to preside as chairperson;
(b) if the vice-president is absent or unwilling to act as chairperson, the members present must elect one of their number to be chairperson of the meeting;
(c) the chairperson must conduct the meeting in a proper and orderly way;
(d) each question, matter or resolution must be decided by a majority of votes of the members present;
(e) each member present and entitled to vote is entitled to 1 vote only and, if the votes are equal, the chairperson has a casting vote as well as a primary vote;
(f) a member is not entitled to vote at a general meeting if the member's annual subscription is in arrears at the date of the meeting;
(g) voting may be by a show of hands or a division of members, unless at least 20% of the members present demand a secret ballot;
(h) if a secret ballot is held, the chairperson must appoint 2 members to conduct the secret ballot in the way the chairperson decides;
(i) the result of a secret ballot as declared by the chairperson is taken to be a resolution of the meeting at which the ballot was held;
(j) a member may vote in person or by proxy or by attorney:
(1) on a show of hands, each person present who is a member or a representative of a member has one vote; and
(2) in a secret ballot, each member present in person or by proxy or by attorney or other properly authorised representative has one vote.
(k) an instrument appointing a proxy must be in writing:
(1) if the appointor is an individual - signed by the appointor or the appointor's attorney properly authorised in writing; or
(2) if the appointor is a corporation - either under seal or signed by a properly authorised officer or attorney of the corporation.
(l) a proxy may be a member of the Club or another person;
(m) the instrument appointing a proxy is taken to confer authority to demand or join in demanding a secret ballot;
(n) if someone wants to give a member an opportunity to vote for or against a resolution, the instrument appointing a proxy must be in the following or like form:
Australian Norwgian Forest Cat Breeders
I
.
.
of
..
.. being a member of the Club, appoint
. of
.
as my proxy to vote for me on my behalf at the (annual) general meeting of the Club, to be held on the
..
day of
..
., 20
. , and at any adjournment of the meeting.
Signed this
.day of
, 20
. .
Signature
.
(o) each instrument appointing a proxy must be given to the secretary before the start of the meeting or adjourned meeting at which the person named in the instrument proposes to vote;
(p) the secretary must ensure full and accurate minutes of all questions, matters, resolutions and other proceedings of each management committee meeting and general meeting are entered in a minute book; and
(q) the secretary must ensure the minute book for each general meeting is open for inspection at all reasonable times by any financial member who previously applies to the secretary for the inspection.
(r) to ensure the accuracy of the minutes recorded under subsection (29)(p) the minutes shall be distributed to all members and any notice of required alteration to the minutes is to be received by the Secretary within 1 week of the distribution.
By-Laws
30. Rules governing making, amending or repealing by-laws are:
(a) the management committee may make, amend or repeal by-laws, not inconsistent with these rules, for the internal management of the Club.
(b) a by-law may be set aside by a vote of members at a general meeting of the Club.
Alteration of Rules
31. Rules governing the alteration of these rules are:
Subject to the Clubs Incorporation Act 1981, these rules may be amended, repealed or added to by a special resolution carried at a general meeting; and
However an amendment, repeal or addition is valid only if it is registered by the chief executive.
Funds and Accounts
33. Rules governing the funds and accounts of the Club are:
(a) the funds of the Club must be kept in an account in the name of the Club in a financial institution decided by the management committee;
(b) records and accounts must be kept in the English language showing full and accurate particulars of the financial affairs of the Club;
(c) all amounts must be deposited in the financial institution account as soon as practicable after receipt;
(d) if an amount of $100 or more is paid by cheque, the cheque must be signed by any two of the following:
(1) the president;
(2) the vice-president;
(3) the treasurer; and/or
(4) another member authorised by the management committee for the purpose.
(e) cheques, other than cheques for wages, allowances or petty cash recoupment, must be crossed not negotiable;
(f) all expenditure must be approved or ratified at a management committee meeting;
(g) the treasurer must, as soon as practicable after the end of each financial year, ensure a statement containing the following particulars is prepared:
(1) the income and expenditure for the financial year just ended;
(2) the Clubs assets and liabilities at the close of the year; and
(3) the mortgages, charges and securities affecting the property of the Club at the close of the year.
(h) if the Club is incorporated within three months before the end of the Club's financial year, subsection (h) does not apply for the financial year in which the Club is incorporated;
(i) the auditor must examine the statement prepared under subsection (h) and present a report about it to the secretary before the next annual general meeting following the financial year for which the audit was made; and
(j) the income and property of the Club must be used solely in promoting the Club's objects and exercising the Club's powers.
Documents
34. The management committee must ensure the safe custody of books, documents, instruments of title and securities of the Club.
Financial Year
35. The financial year of the Club closes on 30 June in each year.
Distribution of Surplus Assets to Another Entity
36. Rules governing the funds and accounts of the Club are:
(a) this section applies if the Club:
(1) is wound-up under part 10 of the Act; and
(2) it has surplus assets.
(b) the surplus assets must not be distributed among the Clubs members;
(c) the surplus assets must be given to another entity:
(1) having objects similar to the Club's objects; and
(2) the rules of which prohibit the distribution of the entity's income and assets to its members.
(d) in this section "surplus assets" has the meaning given by section 92(3)11 of the Act
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