USS TRANQUILITY NCC 1602-A

MEETING - MARCH 11, 2005

Call to Order: Meeting was called to order at 1902 hours by Captain Frank Rogers.

Attendees: Captain Frank Rogers; Lori Miller, ACMO; Linda Bolen, COMM; Emily Burke, Chief, Search & Rescue; Cindy Burke, Deputy, Search & Rescue; Dennis Creamer, Assist. Chief, Science; Linwood Small, Chief Medical Officer; and Renee Klosterman, Operations.

Excused: Valerie Chubb, AFO/CSO; Chae Rogers, ACMO; and Franklin Rogers II, ACSO.

Absent: Clenton McClure, Search & Rescue; Michael Fletcher, Deputy Medical Officer; and Marc Glass, Security Chief.

Captain Rogers requested each crew member sign in and to also note whether they want a SFC T-shirt; and if so how many and what sizes. He also informed us that the Acting First Officer was not able to attend due to illness.

Captain Rogers informed the crew that this meeting and all subsequent meetings will be conducted using Roberts Rules of Order.

MINUTES OF MEETING: As we have not had the opportunity to have minutes taken before then none will be read; however, minutes from tonight's meeting will be read at our next meeting. A copy will be sent to everyone for their review and subsequent input at the next meeting. Then after making changes, if any, a final copy will be sent to all.

DEPARTMENT REPORTS:

Communications: Linda Bolen, Chief Communications Officer, requested that each member send her a bio of themselves.

Medical: Linwood Small, Chief Medical Officer, reported that his department is running efficiently. Captain Rogers asked him to gather medical information on all our crewmen. This information will be gathered with the idea that if anyone is injured or becomes unconscious during their duties aboard ship, then our medical personnel will know what to do to help them. This information will be confidential and only the CO, FO, and CMO will be able to retrieve this information.

Search and Rescue: Emily Burke stated that there was nothing to report. She will get with our Chief of Security and Intelligence Officer, Marc Glass to coordinate these two departments.

Science: No report.
Operations: No report.

COMMITTEE REPORTS:

There were no committees at this time.

UNFINISHED BUSINESS:

Newsletter: The COMM LINE Newsletter for our ship has been distributed. Valerie Chubb spearheaded this effort and everyone that was able to contribute did a fantastic job. The end product was great and will be sent up to SFC.

Linwood Small made a Motion that the newsletter come out quarterly or as needed, seconded by Emily Burke. After some discussion it was unanimously approved.

Social: Renee Klosterman, a new recruit, informed us that she really enjoyed the social. She said that she was only going to stay a few minutes, but, ended up staying most of the evening. A discussion ensued about asking people who cannot cook or don't have the time to cook for a social, donate some funds so that food could be purchased. A Motion to this affect was made by Linwood Small, seconded by Renee Klosterman and it passed unanimously.

Our next decision is to decide when to have these socials - quarterly, monthly, bi-monthly. After some discussion, Linda Bolen made a Motion about having it every other month, Captain Rogers suggested we add "as needed" to the Motion. This was seconded by Lori Miller and passed unanimously. Lori Miller asked that future meetings and socials be held at a place that has wheelchair access.

Captain Rogers informed the group that Commodore Chris Brinkman, Starbase 4 Commander, has invited us to his ship for a cook-out. It has plenty of room for everyone and is wheelchair compatible. The date for this cook-out will be April 16, 2005 and more details will be coming at the next meeting.

Dues: The floor was opened to discuss whether or not to begin taking dues from our crew. These dues would be used to purchase office supplies, flyers, newsletter production and mailing, etc. Renee Klosterman asked if we had received our non-profit designation yet? Captain Rogers stated that it was in the works. She also suggested that when we get a bank account that we have 3 signatories on the account, requiring 2 signatures on checks for dispersal. After discussion it was decided to table the dues issue to another time. It was decided that the Captain would "pass the hat" if we needed money to cover anything.

Yard Sale/Car Wash: A Motion was made and seconded to have a Yard Sale in May. Dennis Creamer asked about liability issues concerning this event and Captain Rogers said he would contact Star Fleet to get an answer. After some discussion it was decided to table the Car Wash till we get more information on liability. Motion passed unanimously.

NEW BUSINESS:

Adopt-a-Highway: Dennis Creamer suggested this project, he said it would be a good way to get our name out in public. Dennis will get more information on this and report back to us.

Ship's Roster: Renee Klosterman asked if our members could have a list of ship's crew names and phone numbers. Captain Rogers stated that this would be fine but needed to be kept between shipmates and not distributed to any outsiders, for privacy reasons. It is stated in our Constitution that giving out this information to unauthorized persons is cause for removal from the club/membership.

First Aid Kit: Lori Miller made a Motion to acquire a First Aid Kit, seconded by Renee Klosterman. Renee offered to provide the ship with one.

Parliamentarian: Captain Rogers asked Renee Klosterman if she would be our Parliamentarian, she said yes. A Motion to this affect was made, seconded and unanimously approved.

CPR Training: Linwood Small, CMO, asked the crew how many would be interested in this training? After some discussion, several crew members were interested, so Chief Small agreed to chair this committee.

Okaloosa County Fair: Captain Rogers asked Valerie Chubb to chair this committee, she agreed. Motion to this affect was made, seconded and approved unanimously. The cost for this booth will be $200.00 and Valerie will brief us at our next meeting.

Awards/Promotions: After some discussion it was decided to have this in August, location to be decided at a later meeting.

Mardi Gras Parade: Chief Small asked if we wanted to participate in the 2006 Mardi gras Parade in Navarre and possibly Ft. Walton Beach? He agreed to chair this committee and report back to us once he has more definitive information on dates.

Recycling Campaign: Dennis Creamer was nominated and elected to be our Chairman for this program. Our ship will begin bringing in aluminum cans and pop tops at each meeting. Captain Rogers will contact Sacred Heart Hospital in Pensacola to see if they would like us to donate these to them.

Earth Day: Motion was made by Linda Bolen, seconded by Dennis Creamer that we participate in Earth Day cleanups in our local areas. Motion passed unanimously. More information about this at next meeting.

Search and Rescue: Clenton McClure was going to make a presentation on this, but due to his absence will present this at our next meeting.

ANNOUNCEMENTS:

Dennis Creamer gave us a report on his trip to Space Camp on March 2, 2005. It was an ElderHostel sponsored trip and was enjoyed by all. He really enjoyed the flight simulation in the Space Shuttle and the mission to the ISS.

MEETING ADJOURNED: 2100 hours.