I call this post Waif of the Future, because it contains ideas that will remain orphans without support by the membership
In previous posts we have looked at the Form As that contain the information telling us, who Chaired, Acted as Secretary and those Elected to be County Central Committee Person selected during Precinct Caucuses.
Before the last Executive Board Election the information was assembled into a Credentials List.
I have that file Below
For those who do not have a program with which to view XLS files here is a link where you can go to download a Freeware Viewer
Byte scout XLS Viewer 1.00 free download
Open the Credentials File above look around in it. Find YOUR Precinct compare the Credentialed Voters listed there with the Form As for your Precinct.
I was contacted by one person about the Form A posts I put online.
They were grateful to find out that they had indeed filed it out as they remembered.
It seems that a person they were certain they had entered as a Central Committee member was not able to vote in the Executive Board Election and someone who Chaired the Meeting voted instead.
The Reason?
Well the ORDER that was on the Form A was altered when the names were transcribed to the XLS Credentials Form.
That was a mistake and happens.
I have had the luxury of assembling this information, in my own time, in my own home, without someone breathing down my neck and objecting to all and sundry entries.
So how do we prevent such mistakes?
Why not use the FORM As?
Not the originals, of course but we print replicas,
Put them in a folder?
Put them in an online resource in the same manner I did?
Works for me.
We can still have the XLS File and print that off for a quick all on one or two pages lookup.
But have the folder of the Printed Off Form A replicas as the Authoritative List.
There are some other very useful attributes of this system.
We use the Form A copies not only to comprise the Official Central Committee Members List,
But with a simple alteration it can also serve as an attendance record.
Take a look at this Form A
Mr Tim Pugh, who is a Committee Member from the 38th Precinct shows up at the Credentials Desk, he is looked up quickly in the XLS File and signs in, then he goes to the person who has the Form A Folder and initials the block for that Meeting.
Notice there are 48 Blocks above? A Committee Person has a Two year Term, or 24 monthly meetings.
We have a record.
There is something else we can do.
After the meeting the Secretary or someone else scans all of the Form As in our Folder.
Those images are uploaded into a Directory
With the SAME File name as the images already in it and replaces them.
Then if for instance someone from Precinct 38 want to see if Mr Pugh is actually attending meeting as representing their Precinct?
There is an online record.
One just like the one I showed you in
Now maybe Mr Pugh is NOT attending meetings as he should?
That person if they are concerned could appear before the Committee and at the least present themselves for consideration as a
Assistant Committee Person,
one who helps the Committee but only has Voting Rights in the absence of a Permanent Committee Person.
I don't really think what I have outlined is that difficult
Since I have in the last few days done pretty much what I have outlined on this website.
What do YOU Think
Comment! You CAN do it anonymously if you so wish.
Posted by ky/kentuckydan
at 1:27 AM CDT
Updated: Thursday, 28 May 2009 6:27 AM CDT
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Updated: Thursday, 28 May 2009 6:27 AM CDT
Post Comment | View Comments (2) | Permalink | Share This Post