What do I actually require to know--and how do I get this accomplished? Theseare concerns a lot of of you have asked. This write-up will aid youunderstand the distinct internet sites we use in the Department of Defense(DoD) Financial Management (FM) Certification System (DFMCP). It willguide you via the simple procedure of identifying your coaching andrecording it in the DoD FM Learning Management Technique (FM LMS). Ofcourse, we will also include hyperlinks to resources you need to have.
There are three sites related with the DoD FM Certification
Program: FM Online, FM myLearn and the DoD FM LMS. Every one stands alone
and every single has a certain role--but making use of them together will support you
succeed in the DoD FM Certification System.
What internet site do I use for the plan?
FM On the internet--this is a excellent place to start off! You can locate details
on DoD policy, the civilian leadership development model, and web sites
to various DoD Elements, as nicely as the Certification Program. FM
Online is the central internet site where you can find data about the
DFMCP, which includes training resources, templates and types, as nicely as
links to FM myLearn and the FM LMS. Front and center is the latest
newsletter, announcements of new internet-based courses and a link to DoD
Instruction 1300.26, which governs the Certification Program.
FM myLearn is our e-catalog, hosting over two,200 courses, including㒗 that are Web-based Instruction (WBTs). Of these, 48 courses (as of 5
Mar 2015) had been produced by the Office of the Beneath Secretary of Defense
(Comptroller) (OUSD(C)) especially for the DFMCP. This site also
offers 1 avenue for you to access and total OUSD(C) developed
web-based instruction. If you have a coaching gap and there is no WBT but
developed, watch the DFMCP newsletter and the DFMCP Linkedln website for
new course announcements. The OUSD(C) aim is to offer you at least one WBT
course for each FM competency by the end of fiscal year 2015.
The DoD FM LMS is a industrial-off-the-shelf (COTS) product, usedby DoD and non-DoD organizations. For those of you who have worked witha COTS technique, you know there are limitations imposed by theowner/developer. Because other organizations use the LMS, we are limitedin content that may possibly be customized. For this purpose, the OUSD(C)developed detailed job aids, LMS WBTs, and videos to assist you navigatethe LMS. As the official system of record for the DFMCP, the FM LMSdocuments your progress and includes all OUSD(C) WBTs.
How do I....?
A. Get began? The greatest way to start is to gather previous training
documentation, certificates, and college transcripts. Go to FM On the internet
and download the Learning History Worksheet for your certification
level: https://fmonline.ousdc.osd.mil/FM
CertProgram/TemplatesForms.aspx/. We created this spreadsheet to support
you align prior education to the FM competencies and identify exactly where you
need additional instruction.
B. Uncover which of my courses align to the competency (and
proficiency) specifications? To do this, you want to uncover your course in
our e-catalog, FM myLearn. There are different approaches to uncover your
courses. You can use the essential word search at the top of the page or you
can search by Element/Organization, Schoolhouse, topic region,
competency or even proficiency level. When undertaking a essential word search,
remember to click on every of the search outcome categories: "present
active, "inactive," "Non-DoD," and
"Commercial" to establish if your course is listed. As soon as you
start browsing, spend interest to the filters at the leading of the search
page, simply because you'll require to clear them to steer clear of narrowing your
search as well closely. You can clear the filters either by clicking in the
filter or by clicking on FM myLearn Property.
Once you have located your course, click on the title, study the
description and uncover the FM and leadership competency alignments. A
significant quantity of courses align to numerous competencies--and even
to diverse proficiency levels--so appear very carefully as you copy the
alignment data to your Studying History Worksheet.
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C. Determine whether or not my academic courses meet the certification
requirements? If you have academic courses that may meet the
requirements, download the FM Academic Matrix (on FM myLearn), search
for your course titles, match up your course number (1xx-2xx for
Certification Level 1 3xx for Level two and 4xx, Masters or larger for
Level three), and document the course on your Studying History Worksheet.
Remember, your course quantity/level Have to align to your certification
level, and the title must be a close match.
A "close match" ... what is that? Nicely, it indicates that thetitle, whilst not word-for-word to the sample title, is quite closelyaligned (e.g., Economic Reporting and Managerial Manage is not a closematch Naughty List Certificate for the Accounting Analysis competency, and neither is CostControl). Another competency that members struggle with is "FMSystems." There are not really many academic courses that match. Mostacademic courses titled "Management Information Systems" arenot financial management specific and, for that reason, do not meet therequirement nonetheless, a good match would be "Managerial CostAccounting Systems."
D. Deal with instruction gaps? Once you have identified training gaps
using the Learning History Worksheet, you know where you want extra
training hours to meet the certification requirements. FM myLearn then
can be a fantastic resource to identify education possibilities to fill these
gaps. Just filter by the competency and proficiency level, then by
delivery approach and you can recognize various learning opportunities
including
WBT such as these designed by OUSD(C) and other Elements to
complete your needs. Verify out FM myLearn at:
https://fmonline.ousdc.osd.mil/FMmyLearn/Default.aspx
E. Where do I....? The DoD FM LMS is not a database to store all of
your training history, just these courses needed to meet the program
requirements.
F. Retrieve my LMS User ID? When you were enrolled in the plan,
you need to have received an email welcoming you to the plan and
providing your user ID. If you do not don't forget your user ID, or
accidently deleted the email, worry not! Since the LMS is a Typical Access
Card (CAC)-enabled method, you can log into the LMS using your CAC to
find your user ID.
As soon as you are in the system, click on your name in the prime right
corner. This will open one more window exactly where you can scroll down and see
your user ID (and your supervisor). You only need to use the user ID
(and PIN) to complete the final step, of the three-step approach in the FM
LMS, when you request approval of your achievements.
G. Record my training? There are 3 essential actions to get your
training and documentation recorded in the LMS. We developed a
step-by-step job help, as properly as a quick video, to help you through this
process. Discover them at:
https://fmonline.ousdc.osd.mil/FMCertProgram/Education Resources.aspx/.
All of these measures commence in the exact same location: "Record Finding out"
(a hyperlink in the Effortless Hyperlinks Pod). Most of the methods are very similar,
so it will not take you extended to get a rhythm going.
Step 1--Record the course
From your home web page, go to the Straightforward Links Pod and click on
"Record Learning." Your initial key word search can be by the
course title however, the title have to be spelled exactly as it is
recorded in FM myLearn. When the screen populates, you want to choose
the competency that matches the course. For example, if you search on
Defense Monetary Management & Comptroller Course (DFMC), the search
will return a lot more than one line. Each and every line has the very same course title, but
aligns the material to diverse competencies just choose the a single you
want.
The subsequent screen involves a plethora of data fields nevertheless, there
is only one particular field you require to use on the whole kind: "COMPLETION
STATUS." Do not alter the dates, credit hours or instructor
information. The next screen, "Enter Learning Event
Information," gives you the opportunity to enter comments to your
supervisor or Component Certification Authority (CCA). If you are
recording an academic course, then you need to consist of the course quantity
and name in the comments box. Following you choose "finish," you
will see a "success" screen. There is a hyperlink for
"file attachment"--but please do not attach any documentation
here, as you will do so in Step 2. (This is yet another one particular of these
"COTS" items we cannot adjust.) When you received the
"Accomplishment" screen, click on the House tab to begin the subsequent
step.
Step two--Record Documentation--This step is accomplished only when per
competency, after you have completed all the hours needed.
Go to the Straightforward Links Pod and click on "record understanding."
Type the name of the competency and the words "achievement
documentation" as your crucial word search. As ahead of, the subsequent screen
includes a plethora of information fields but, again, there is only 1 field
to use: "COMPLETION STATUS." Do not alter the dates, credit
hours or instructor data. Soon after you pick "finish,"
you will see the "Success" screen. There is a hyperlink for
"file attachment." This now is the time to attach your
supporting documentation. Click on the "file attachment" and
"browse" to uncover your file and click "upload." Two
hints: (1) All your documents ought to be rolled into one particular pdf file, and
(two) The size limit is 2MB. Once the file is uploaded, you can open the
file to view it or just close the window. If you selected the incorrect
file, this is exactly where you can delete it and try once again. Once you have
received the "Accomplishment" screen, click on the Home tab to commence
the subsequent step.
Step 3--Request Supervisor Approval--This step is performed only
once per competency after you have met all the hours needed and you
have recorded and uploaded your documentation.
Go to the Easy Hyperlinks Pod and click on "Record Learning."
In the keyword search, you can variety the competency and the word
"achievement." This will bring back the alternative to select
"achievement" or "achievement documentation" (we
selected "achievement documentation" in step 2). The next
screen should look familiar it is the "Enter Finding out Event
Information" screen. You need to only alter the "COMPLETION
STATUS" row.
As you step through the wizard, picking "finish" will
bring you to the screen exactly where you need your LMS user ID and PIN.
Following your supervisor has approved all your achievements in the
LMS, it is time to request your FM Certification. We also have a job aid
for that: "How to request approval for FM certification in the DoD
FM LMS." Of course, we will start at the Straightforward Links Pod and click
on "Record Finding out." This time, your essential word search will be
"Certification Comprehensive." As in the previous, merely step through
the wizard. After you "sign" the request, the FM LMS will flow
the request to your supervisor, the second level supervisor (A2), if
applicable, and the CCA. Once the CCA approves your certification, the
final step is the OSD (Office of the Secretary of Defense) good quality
control review. Once the high quality evaluation is total, you will obtain an
email from the LMS stating your certification has been authorized (or
denied).
Important issues to don't forget
If you start a course in FM myLearn, you have to finish it, print the
certificate and record it as an "external" course (by means of the…-step process). Following you comprehensive the exam, a pop-up box will tell you
to enter your name and e mail. If you do not record this information and
click "send," your test final results will not post to the server
and you will be necessary to retake the exam! If you take an OUSD(C) WBT
course within FM LMS, the program automatically will record step 1 for
you once you full the course, pass the test, and total the course
evaluation. If the course fully meets all the hours necessary for that
competency, the program also will automatically record methods two and three.
If you are in a position coded under the Defense Acquisition
Workforce Improvement Act (DAWIA) with a matching FM certification level
or higher, the FM LMS will offer a decreased curriculum (list of
requirements). You are essential very first to complete your DAWIA
certification. If, nonetheless, your levels do not match, or you are no
longer in a DAWIA coded position, you will be required to comprehensive the
full curriculum. Even if you require to total the full curriculum, you
still can use the courses you took to meet the DAWIA specifications by
uploading the certificates or your Acquisition transcript in the LMS for
the competencies to which that course has been aligned in FM myLearn.
Two reports are of excellent use to the customers: the Certification
Scorecard and the Pending Approvals. Each can be discovered by clicking on
the "Reports" hyperlink in the Effortless Link Pod. The defaults currently
are set you basically want to run the report. The scorecard enables you to
see what you have recorded to meet the course requirements and
documentation, and no matter whether your supervisor has approved the competency
achievement. The Pending Approvals report shows you the achievement
requests submitted for approval (step three), and in which approver's
inbox your request at present is pending.
Congratulations, you are certified!
As with all good factors, this also should end, but it is actually just a
beginning! Although you completed your certification education
requirements, bear in mind that you will need to have to achieve 40, 60 or 80 hours
of continuing education and coaching (CET) each two years (depending on
your certification level). Your CET two-year window starts the day soon after
you achieve certification.
If you currently have a DoD recognized test-based certification,
training taken to meet those continuing education requirements also can
be utilized to meet your DFMCP CET specifications. Despite the fact that you will record
your CET hours in the FM LMS, you are not required to upload the
documentation however, documentation must be retained for at least four
years and you might be selected randomly for a CET documentation audit.
Excellent luck as you continue on your certification journey!
Kellie O'Mara-Gordon
Ms. Kellie O'Mara-Gordon is a multi-disciplined analyst,
Defense Monetary Management Certification System Level three Certified
(DFMCP3), Certified Defense Economic Manager (CDFM) and Certified
Internal Auditor with over 23 years of management experience. Ms.
O'Mara-Gordon is currently a Economic Workforce Management
Specialist in the Workplace of the Beneath Secretary of Defense
(Comptroller), Economic Workforce Management Division where she is a
Program Manager for the DoD Financial Management Certification Plan.
She is a member of the Washington DC Chapter.
