Route 250 Bypass /McIntire Road Interchange

Angela Tucker
Development Services Manager
City of Charlottesville
610 East Market Street
Charlottesville, Virginia, 22902

REFERENCE:

Route 250 Bypass Interchange at McIntire Road
VDOT Project No.: 0250-104-103, PE-l0l
Revised Scope of Work and Fee Estimate

Rummel, Klepper and Kahl, LLP (RK&K) is pleased to provide seven copies of our revised Scope of Work and Fee Estimate for Phase I Preliminary Engineering Services for the Route 250 Bypass Interchange at McIntire Road. This revised Scope of Work and Estimate includes the comments received from your office by way of your January 30 letter, VDOT's March 6, 2006 letter from External and Construction Audits and additional comments from you and the Steering Committee regarding an increased level of participation in public outreach and advertising.

To perform this work, RK&K has assembled a team of professionals to assist us. This team, and their roles, are briefly noted on page 1 of the attached Scope of Work and in more detail throughout the attached information.

The RK&K Team looks forward to proceeding with the work described herein. Please call me if you have any questions regarding the enclosed. Our Team is ready to begin work immediately on this project.

Very truly yours,

Rummel, Klepper and Kahl, LLP

signed: Owen L. Peery

Owen L. Peery, P.E.
Associate

Route 250 Bypass Interchange at McIntire Road
Phase I
Preliminary Interchange Studies
January 23, 2006
REVISED March 15, 2006

City of Charlottesville

VDOT Project Number: 0250-104-103, PE-l0l

Rummel, Klepper & Kahl, LLP (RK&K) proposes to provide Engineering Services to the City of Charlottesville, on a lump sum basis, for the preparation of interchange design options and supporting data - Phase I services for development of Conceptual Alternatives, Detailed Alternatives and eventually a Preferred Alternative through Public Hearing and completion of the Environmental Document. Additional engineering services for Phase II (Final Design) and Phase III (Construction Engineering/Management) will be negotiated upon completion of Phase I.

The proposed improvements would provide a new interchange at the existing intersection of the Route 250 Bypass and McIntire Road, and the proposed extension of McIntire Road. This Proposal for Engineering Services outlines the project development effort and tasks that will be provided. As part of the RK&K design team, the following sub-consultants will provide design support as follows:

In addition to all project development elements, RK&K will provide quality control/quality assurance and project management services including scheduling, coordination and budget control.

The RK&K Team will evaluate existing horizontal and vertical alignments and evaluate the interchange concepts presented in the Preliminary Study of Interchange Alternatives-Meadowcreek Parkway. McIntire Road. and Veterans Memorial Boulevard, October 2000. Using this report as a starting point, RK&K will develop additional interchange concepts, conduct environmental evaluations, assist the City in preparation of the draft and final environmental documents, perform traffic analysis, prepare computer renderings and cost estimates for the conceptual alternatives, participate in public meetings and assist City staff in presentations to City Council. The plans will be developed in imperial units using Microstation, Geopak and other approved engineering software as outlined in the body of this proposal and as commonly used by the City and the Virginia Department of Transportation (VDOT).

It is our understanding that a minimum of three Conceptual Interchange Alternatives will be developed and evaluated. These concepts will be presented at a public workshop for review and comment in March 2006. Following the first workshop, RK&K will develop up to three Detailed Alternatives for presentation at a second public workshop in mid-2006. Following the second workshop, RK&K will further develop and refine up to three detailed alternatives for presentation at a Public Hearing in late summer 2006. The no-build option, based on plans being developed by VDOT and the City, will also be presented at the public workshops and hearing.

It is anticipated that following the Public Hearing, the City Council will select a preferred alternative and recommend it's approval by resolution to the Commonwealth Transportation Board (CTB), if necessary. After approval by City Council and the CTB, RK&K will refine the preferred alternative in sufficient detail to finalize the environmental document.

The project location is centered on the existing intersection of the Route 250 Bypass and McIntire Road and will connect with the southern end of the proposed McIntire Road Extension. The initial study area extends along the Route 250 Bypass from the Norfolk-Southern Railroad in the west to the Park Street Interchange in the east, a distance of approximately 3000 feet. To the south, the project area extends along McIntire Road to Nelson Drive; to the north, the project area extends approximately 1000 feet along the proposed alignment of the McIntire Road Extension.

Notice to Proceed
Public Workshop / Information Meeting #1
Public Workshop / Information Meeting #2
Preliminary Field Inspection (PFI)
Public Hearing
City Council and CTB Approval (if req'd)
Final Environmental Document / ROD

mid-March, 2006
late-March 2006
mid-2006
mid-2006
late summer 2006
fall 2006
early 2007

The project elements associated with development of Phase I of this project are categorized as follows:

The general scope of work associated with each of these elements is outlined below.

In order to develop a more complete understanding to the project scope, RK&K will conduct an extensive investigation to gather information and collect project related data. We will meet with City and VDOT staff along with other agencies, organizations and individuals as appropriate.

RK&K will interview members of the City Council appointed Steering Committee in order to document project related issues or concerns as well as to establish the project goals, objectives, purpose and need.

An environmental resource inventory will be conducted and coordinated with the City, VDOT and the environmental resources agencies. RK&K will assist the City in initiating the SERP process (preliminary environmental inventory) and will assist in development of the required environmental documentation as part of the NEPA process. The RK&K Team will investigate what must be considered and examined during the detailed environmental technical studies and assessed for effects in the NEPA document. RK&K will work with the City to implement the environmental commitments listed in the SERP review. These commitments are anticipated to include cultural resource investigations, noise impact analysis, stream/wetland evaluations, Section 4(f)/parklands, hazardous materials, due diligence/environmental site assessment and community resource impacts. RK&K will assist the City with preparation of the NEPA Concurrence Form for submittal to VDOT. This scope of work assumes an Extended Categorical Exclusion or an Environmental Assessment (EA) will be prepared for the Route 250 Bypass Interchange with McIntire Road.

Traffic data will be gathered and coordinated with the Thomas Jefferson Planning District Commission (TJPDC), City and VDOT. RK&K will evaluate the operational characteristics of each interchange concept using the TJPDC model as the basis for existing and future traffic volumes. Comparisons to the no-build alternative (McIntire Road Extended) will be made based on traffic data supplied by the City, VDOT, TJPDC and RK&K's analysis.

RK&K will prepare a draft purpose and need statement for initial consideration with the Steering Committee, the City and VDOT. The draft statement will focus on the basic purpose and need of the Route 250 Bypass/McIntire Road Interchange. RK&K will meet with VDOT Culpeper District Environmental staff to discuss the McIntire Road Extended environmental planning and documentation efforts and issues encountered. RK&K will conduct a scoping meeting and an Environmental Agency Field Review to discuss and allempt to identify potential issues that might be encountered during the project. RK&K will refine the draft purpose and need giving appropriate consideration of Steering Committee and Environmental Agency Field Review input and initial traffic data collection efforts. The environmental agency field reviews/briefmgs will provide the consultant team a forum to review project alternatives and discuss NEPA compliance issues for various resources and potential impacts. RK&K will assist the City with managing the project environmental process to address NEPA and VDOT requirements. These items include the NEPA Concurrence Form; environmental review agency coordination, field reviews and review comments of the conceptual/detailed alternatives; public involvement plan; and VDOT Project Coordinator submittals (public involvement plan, public hearing/meeting transcript, public workshop meeting summaries/comments, preliminary NEPA document review drafts, all environmental technical study reports and correspondence). RK&K will assist the city in conducting milestone coordination meetings with the resource agencies.

Development of interchange alternatives will be closely coordinated with development of environmental and traffic data and will run concurrently with the public involvement process. Accordingly, it is anticipated that design efforts will fall into three successive categories: Conceptual Alternatives (workshop #1), Detailed Alternatives (workshop #2) and Selection of a Preferred Alternative (design public hearing).

The first workshop / information meeting will be geared toward providing citizens project background information and will give an overview of the general concept and direction of the project by showing information previously developed by the City as well as initial interchange concepts and preliminary assessment of the associated environmental effects. The second meeting will provide detailed interchange alternatives, data on environmental resources and traffic, and an assessment of effects associated with the detailed alternatives. The third meeting will be the Design Public Hearing and will be a more traditional forum for presentation of additional design details and supporting data as well as providing the public a more formal opportunity to comment on the proposed improvements.

It is the goal of the project team to preview at each stage in the plan development and public involvement process additional design details. Supporting data will be developed and reviewed with the City, VDOT and resource agencies prior to presentation to the public.

The RK&K Team will prepare environmental technical studies of the various environmental resources in the interchange study area. It is assumed the SERP process environmental commitments will require the development of the following technical reports/memoranda (denotes responsible Team member): Section 106/Cultural Resources Inventory (John Milner Associates), Hazardous Materials/Environmental Site Assessment (Straughan Environmental), Air Quality & Noise Impact Analyses (Bowlby & Associates), Natural Resource Inventory and Socioeconomic Resource Inventory (Straughan Environmental). These technical reports and memoranda will provide the NEPA document and environmental permit supporting data in accordance with the requirements of the resource agencies, VDOT, FHWA and NEPA. RK&K will prepare the Extended Categorical Exclusion or Environmental Assessment document in accordance with NEPA requirements (FHWA guidance T6640.8A). RK&K will also prepare the Section 4(f) Evaluation documentation if determined that eligible publicly owned parkland or cultural resources are impacted.

RK&K will coordinate development of traffic data and analysis with the City, VDOT and the TJPDC. RK&K and our sub-consultant PMA will begin by obtaining relevant existing traffic data at key locations throughout the study area. Next, RK&K will coordinate with VDOT and TJPDC to fully understand the assumptions contained in the UNJAM 2025 model. With this knowledge, RK&K will post-process the UNJAM 2025 model output based on established travel forecasting guidelines to obtain both daily and peak hour traffic projections. These 2025 forecasts will then be projected five more years into the future, resulting in final 2030 projections. These forecasts will be the basis of the traffic capacity analyses for all proposed design alternatives.

RK&K will develop conceptual interchange alternatives in sufficient detail to prepare a preliminary assessment of potential impacts, constructability, functionality and cost. Roll plans depicting preliminary horizontal and vertical alignments along with approximate locations of bridges, retaining walls and major drainage structures will be developed for review by the City and VDOT. These plans will be developed using base mapping provided by VDOT and supplemented by RK&K. While multiple concepts will be considered, only three interchange options will be developed for presentation at any one workshop or hearing.

Concurrent with the development of the interchange designs, environmental and traffic data will be developed and analyzed. RK&K will prepare and submit reports, comments and recommendations resulting from plan development, research, site visits, and public input for review and approval by the City and VDOT.

Given the sensitive nature of this project, RK&K proposes an extensive public involvement process that will include approximately eight meetings with the Steering Committee, two public workshops and a Design Public Hearing. RK&K will work with the City and VDOT to prepare a public involvement plan.

RK&K will make presentations to the Steering Committee and provide project related materials and supporting data for review/comment at the committee meetings. For the workshops and public hearing, we will provide displays, appropriate handouts and supporting data as appropriate.

RK&K will assist the city with advertisement of all elements of the public involvement process on an as-needed basis and in accordance with NEPA requirements for public participation. To this end our sub-consultant, ProAct, will serve as an extension of City staff and assist in the dissemination of project related information to the public.

In addition to planned public involvement and our work with the Steering Committee, RK&K will also develop and maintain a project web site. This internet web site will be used to provide project related information to the public, advise citizens of upcoming opportunities for public participation and provide an electronic link to submit questions and comments.

Displays for workshops, public meetings and other presentation will be developed using available aerial photography at an appropriate scale. 2D computer renderings reflecting the alternative designs under consideration plus the no-build will be prepared for each workshop and the hearing. For the design public hearing it is anticipated that a 3D video rendering of the preferred alternate will be developed.

The services provided under this phase of the contract (Phase I) are targeted at selection of a preferred interchange alternative and fulfillment of the NEPA / public involvement process through the Design Public Hearing and completion of the record environmental document. This scope of work does not include development of Right of Way and Construction Plans or other elements of work that may be necessary to complete the final design of the Route 250 Bypass Interchange at McIntire Road. It is anticipated that many of the design elements listed below will be included in Phase II of this contract.

RK&K will work closely with members of the Project Team, the Steering Committee, City Council, resource agencies and others on an ongoing basis during the plan development process. This effort will include plan review meetings with Project Team members, coordination with City and VDOT staff, interaction with resource agencies, Steering Committee meetings, workshops with the general public, meetings with those most directly affected, presentations to City Council and other meetings, project updates and presentations as appropriate.

It is anticipated that Project Team meetings will be held prior to and following most workshops and the hearing to review and coordinate the information to be presented and to follow-up on comments and input received.

In addition, RK&K will assist the City with environmental coordination required with resource agencies, VDOT and FHWA. It is anticipated that five meetings will be held with environmental resource agencies to coordinate and review information prior to and following the public workshops and the public hearing.

All conceptual alternatives will include assessments of horizontal and vertical geometry, functionality, construction cost, environmental impacts and potential right of way requirements within the project area. We will also perform preliminary evaluations of utility impacts, drainage issues and constructability to the extent practical based on the level of plan development at the time (conceptual alternatives, detailed alternatives, refined detailed alternatives). This information will be developed and coordinated concurrently with the environmental assessment and traffic analysis. As additional details are developed, they will be incorporated into the plans and supporting data for distribution as appropriate.

We anticipate frequent "working meetings" with members of the project team (City and VDOT) to discuss findings and review progress. It is anticipated that twelve Project Team meetings will be held during Phase I of this project.

Plans, displays, handouts, maps, handouts, comment sheets and other supporting data will be developed as appropriate for presentation to the steering committee and public during each stage of project development.

It is anticipated that eight Steering Committee meetings will be held during Phase I of this project. RK&K will make presentations to the committee and provide plans, PowerPoint presentations and supporting data reflecting the proposed conceptual designs, alternatives and supporting data. We will develop meeting minutes following each meeting for review and comment by members of the committee and project team. Materials presented at the committee meetings will be posted. on the project web site to the extent practical.

Two public workshops / information meetings are planned; RK&K will develop displays, handouts and supporting data for three alternative designs plus the no-build option for presentation at any one workshop. RK&K will prepare a location map and project write-up for use in advertising the workshops, the City will be responsible for advertisement of the workshops in the local media and RK&K will assist in any manner requested by the City up to and including the advertisements.

The first public workshop is anticipated to be held in late-March 2006 and will present three conceptual interchange alternatives plus the no-build option. The focus of this meeting will be to update the public on the status of the interchange study. This will also allow the City to gauge public response to the general concept of an interchange at this location and provide an opportunity for public input on the general concepts.

In addition to the plans, displays and supporting data presented to the workshops, RK&K will post the displays and information presented at the meetings and workshops on the project web site.

RK&K will have the project manager, design team leaders, and other appropriate personnel attend and participate in the meetings and workshops.

RK&K will develop interchange concepts in sufficient detail to undertake a preliminary assessment of potential impacts, constructability and functionality. While multiple designs will be considered, a maximum of three interchange options and the no-build option will be developed for presentation at the first workshop. Roll plans depicting preliminary horizontal and vertical alignments along with approximate locations of bridges, retaining walls and major drainage structures will be developed for review by the City and VDOT. Color plans on aerial photography and 2D computer renderings will be developed at sufficient scale for presentation to the public.

Concurrent with the development of the interchange concepts, environmental and preliminary traffic data will be developed and analyzed as outlined below. RK&K will prepare and submit technical memoranda, comments and recommendations resulting from plan development, research and site visits.

RK&K will have the project manager, design team leaders, and other appropriate personnel attend and participate in the workshops.

RK&K will design and maintain a project web site for dissemination of project information to the public. Initially this site will contain basic project information and materials presented to the Steering Committee. As the project evolves, additional information along with material from meetings, workshops and the public hearing will be added.

The web site will provide links to the City Department of Neighborhood Development Services, the City of Charlottesville home page, VDOT Culpeper District and VDOT home page. There will also be a link to submit questions and comments to the project team and/or add your name to a project contact list.

RK&K will coordinate the environmental inventory and resource data gathering activities of the Team members. Each of the RK&K Team members will identify their likely in-field study areas where right of entry (ROE) permission will need to be obtained for detailed field investigations. RK&K will draft ROE letters and will coordinate these right of entry needs with the City and VDOT. RK&K assumes it is the City's responsibility to obtain these agreements with private property owners. Initially, we anticipate that noise monitoring, wetland and stream assessment and cultural resource investigations may be the only in-field environmental activities requiring right of entry agreements.

The natural resources (wetlands; floodplains, rare/threatened/endangered species, wildlife habitats) and socioeconomic resources (houses of worship, community outreach and emergency facilities, parklands, recreational facilities) will be collected by Straughan Environmental (SES). Boundary data will be provided to RK&K in both paper and electronic format, when possible, for incorporation into the environmental document. Refer to the attached SES scope of services for a detailed description. RK&K will provide oversight to SES and assist with the natural resource field reviews (Jurisdictional Determination (JD) of wetlands/streams). RK&K will coordinate with the resource agencies for permittable mitigation strategies such as stream relocations.

The cultural resources will be inventoried and evaluated by John Milner Associates (JMA). The initial inventory phase will include background research and establishment of the area of potential effect (APE). Refer to the attached JMA scope of services for a detailed description.

The air quality and noise impact analyses will be conducted by Bowlby & Associates (BA). The initial inventory phase will include determination of noise sensitive receptors within the study area as well as review of the Thomas Jefferson Planning District Commission Air Quality Conformity Plan. In addition, BA will coordinate with RK&K's traffic engineers to obtain the traffic analysis data to understand the likely operational conditions of the No-Build and Build alternatives. Refer to the attached BA scope of services for a detailed description.

The hazardous material environmental assessment will be conducted by Straughan Environmental (SES). The assessment will be performed for the immediate study area where construction disturbance is likely to occur. The Phase I ESA will be in accordance with EPA and Virginia Department of Environmental Quality (DEQ) requirements, ASTM standards and will comply with the documentation needs of VDOT Form EQ-121. RK&K and SES will assist the City with completion and submittal of Form EQ-121. Refer to the attached SES scope of services for a detailed description.

RK&K will prepare an initial study area base map for the project team members to use during the data collection and detailed study phases. The base map will identify features, characteristics and property owner boundary information. The base map will form the basis for all detailed environmental resources, technical studies and assist with the development of conceptual and detailed alternatives.

RK&K will prepare a preliminary permit needs/threshold assessment and a permitting strategy process flowchart/review schedule based on the initial environmental resource inventory. The assessment will identify the parameters when permit processes will be invoked or modified based on resource impact quantity and their effect on both the NEPA document agency coordination and design schedules. The RK&K effort will include assistance with permitting agency coordination, in-field attendance during the Army Corps of Engineers (ACOE)/DEQ jurisdictional determination meeting, avoidance/minimization assessment, SES coordination and NEPA document text review.

Upon completion of the initial environmental resource data collection and inventory, RK&K will assemble the data results and prepare a comprehensive study area environmental conditions map for project use. It is anticipated that the environmental resource boundary map will be made available to the public via the project website.

RK&K and our sub-consultant, ProAct, will assist the city in the development and disemenation of project related information. Specifically, we will provide the following services:

Aerial mapping and topographic survey will be provided by VDOT. Our sub-consultant, NXL, will provide supplemental survey services for this project under the direction of RK&K. We will evaluate the survey data provided by VDOT and coordinate any supplemental surveys with the City and VDOT. Also included in this scope of work are surveys for the stakeout of alignments, construction limits and preliminary proposed right of way for review of proposed interchange alignments in the field.

It is anticipated that a limited amount of supplemental survey information may be required during Phase I of the contract (hydraulic and stream survey). Upon receipt of data from VDOT, RK&K and NXL will review the survey information and identify areas where supplemental survey will be required in the near term. Additional survey will be required to complete Phase II design services and that effort is not included in this scope of work.

It is anticipated that VDOT will provide utility designations as part of the initial survey effort. If needed, RK&K will secure additional utility designation services by a VDOT qualified firm as a direct expense.

Pending the selection and approval of a preferred alternative no detailed geotechnical work is anticipated at this time. Schnabel will research available information under the direction of RK&K and provide a preliminary site assessment for review by the City.

A more detailed and comprehensive geotechnical investigation will be performed under Phase II of this contract.

Following the Citizen Involvement Meeting (Workshop #1), RK&K will coordinate with the Project Team to determine the appropriate refinements to be made to the conceptual alternatives as a result of comments from the public, steering committee members and other interested parties.

We will develop and refine the proposed alignments in Geopak and develop additional design details and quantity estimates. Planning level construction cost estimates (based on major items) for the various alternatives carried forward will be refined for review and comment by the City and VDOT.

As outlined below, concurrent with the alternatives effort we will be gathering additional environmental and traffic data for review and analysis. This information will be incorporated into the detailed alternatives being prepared for the 2nd workshop to be held in mid-2006.

RK&K, working with the City, will contact the environmental resource agencies to open the project communication and coordination channels. An initial agency scoping meeting will be conducted, in the field, to provide the agencies an overview of the existing conditions, report the finding of the initial inventories and to discuss the future coordination schedule for reviewing the project purpose and need statement, initial interchange concepts, provide comment to the initial interchange concepts, to discuss the selection of interchange alternatives for detailed study and to discuss the overall public involvement plan and steering committee process. We will include the VDOT Culpeper District and Central Office Environmental Staff in the agency coordination process to insure VDOT procedures compliance.

RK&K will develop the draft purpose and need statement for review, comment and approval by the City, VDOT and subsequently, the FHWA and environmental review agencies. The purpose and need will include a brief history of the project, the system linkage, capacity issues, transportation demand, roadway deficiencies, safety issues and other issues as appropriate. These elements will present the existing and future no-build context.

RK&K will manage the project environmental process via frequent team, City, VDOT and resource agency contacts, conference calls and regularly scheduled review meetings. It is anticipated the project team will conduct up to five milestone meetings with the resource agencies. These include Agency Field Review, Purpose and Need/Conceptual Alternates, Alternatives Retained for Detailed Study, Draft NEPA Document Review and Final NEPA Document/Conceptual Mitigation Review. RK&K will manage the process through a project coordination "punchlist" identifying coordination and technical study issues to be prepared, reviewed and decisions reached. RK&K will assist the City with managing the project environmental process to address NEPA and VDOT requirements. These items include the NEPA Concurrence Form; environmental review agency coordination, field reviews and review comments of the conceptual/detailed alternatives; and VDOT Project Coordinator submittals (public involvement plan, public hearing/meeting transcript, public workshop meeting summaries/comments, preliminary NEPA document review drafts, all environmental technical study reports and correspondence).

To prepare the NEPA documentation, various environmental technical studies will be undertaken to define and assess the environmental resources potentially affected by the interchange alternatives and the level of impacts. The RK&K Team will investigate these potential impacts to resources in the study area for the environmental features/categories identified via the VDOT SERP process. We anticipate the environmental technical studies will be undertaken for the following:

Section 106/Cultural Resources: John Milner Associates (JMA) will complete the study area cultural resource inventory within the Area of Potential Effect (APE) by completing the field investigations, laboratory artifact processing and analysis. An assessment of the potential and/or effect determination for cultural resources will be prepared and coordinated with the Virginia Department of Historic Resources. The detailed JMA cultural resources scope of work is attached.

Hazardous Materials/Environmental Site Assessment: Straughan Environmental (SES) will conduct a due diligence hazardous materials search of the study area to determine if any properties will be impacted that have hazmat presence. The results of the due diligence/environmental assessment will be coordinated with the Virginia Department of Environmental Quality. The detailed SES hazardous materials scope of work is attached.

Air Quality Analysis: Bowiby & Associates (BA) will evaluate the air quality affects of the proposed alternatives by evaluating the Thomas Jefferson Planning District Commission approved Conformity Plan. BA will also review the traffic forecast/analysis to determine if intersection CO modeling is required. The air quality analysis will be conducted in accordance with VDOT's Consultants Guide to Air Quality Project Level Analysis. The detailed BA air quality analysis scope of work is attached.

Noise Impact Analysis: Bowlby & Associates (BA) will evaluate the noise impacts of the proposed alternatives by assessing the existing and predicted noise levels at selected noise sensitive receptors in the study area for existing, future no-build and future build alternatives using FHWA's Traffic Noise Model (latest version). The detailed BA noise impact analysis scope of work is attached.

Natural Resource Inventory: Straughan Environmental (SES) will conduct a natural resources inventory within the study area for water resources, ground water, wetlands/waters of the US, wildlife/habitat, and rare/threatened/endangered species via field inspection and data review/coordination. The review agency coordination will be performed with the Virginia Department of Game and Inland Fisheries, Virginia Department of Conservation and Recreation (Division of Natural Heritage), Virginia Department of Environmental Quality, US Fish & Wildlife Service and US Army Corps of Engineers. The inventory results will be summarized in a technical memorandum. RK&K and SES will assist the City with completion of Form EQ-555 (Water. Quality Permits and Natural Resource Due Diligence) on a preliminary basis to insure technical study demonstrates a permittable action for the proposed interchange. The detailed SES natural resource inventory scope of work is attached.

Socioeconomic Resource Inventory: Straughan Environmental (SES) will conduct a socioeconomic resource inventory to identify the direct and indirect effects of the proposed alternatives, identify the community facilities within the study area, evaluate environmental justice via census data, and prepare a technical memorandum summarizing the effects of the proposed alternatives. The detailed SES socioeconomic resource inventory scope of work is attached.

RK&K will prepare a Section 4(f) Evaluation of the interchange alternative impacts to parks in the study area. It is not anticipated there will be impacts to publicly owned historic sites. RK&K will identify the Section 4(f) eligible lands through coordination with SES and the City's Parks and Recreation Department. Property ownership boundaries will be examined versus the 1995 McIntire Road FONSI decision memorandum (by FHWA) to determine what parkland is subject to Section 4(f) protection. RK&K will prepare a position paper for City, VDOT and FHWA review. The paper will define the potential Section 4(f) protection land, recommend a plan to proceed with avoidance studies as well as minimization/mitigation studies. The paper would next be submitted to FHWA for an informal evaluation of the project recommendations. Assuming FHWA agrees with the recommendations, RK&K would proceed to develop avoidance and/or minimization interchange concepts/alternatives, quantify their impacts and present to the Steering Conimittee for their input. These alternatives would also be coordination with EDAW for landscape/urban design mitigation elements/treatments. Once the avoidance, minimization and mitigation alternatives and analyses are completed, RK&K will document the extensive study and solutions that resulted from the Section 4(f) Evaluation, this information will be included in the environmental document.

For purposes of this scope of work, it is anticipated that an Extended Categorical Exclusion (ECE) or Environmental Assessment (EA) level of NEPA documentation will be required. RK&K will prepare the Environmental Assessment (EA) document in accordance with the FHWA Guidance T6640.8A. The EA document outline will include Description of Proposed Action, Need for the Project, Existing Environment, Alternates Considered, Environmental Impacts, Section 4(f) Evaluation, Comments and Coordination, and Appendices. A Section 4(f) Evaluation will be prepared if publicly owned parkland and/or cultural resources are identified and impacted by the proposed interchange. RK&K will assist the City with submittal to VDOT of the preliminary draft EA for review/comment. RK&K will coordinate and address incorporation of VDOT review comments. Revised draft EA documents will be printed and provided via VDOT to the environmental resource agencies for review/comment. RK&K will incorporate agency review comments and provide the final EA to VDOT for final review and signature. VDOT will obtain FHWA signature. RK&K will assist the City with EA document distribution for public review. An electronic EA may be made available to the public on compact disc if desired by the City and VDOT.

Concurrent with the development of the interchange alternatives and environmental documentation, RK&K will work with the City, VDOT and TJPDC to develop traffic forecasts for each of the proposed interchange concepts. RK&K will perform capacity analyses for each of the interchange alternatives and the no-build option using these forecasts. RK&K has already held an initial traffic meeting with VDOT and TJPDC, to discuss the basis for developing traffic forecasts and performing capacity analyses. Based on the outcome of that meeting, RK&K will:

RK&K has already obtained the Corridor Traffic Analysis for the McIntire Road Extension, dated July 1999. Unfortunately, the traffic data contained in this document is too old for use as the basis for a 2005 study. Therefore, new traffic data will need to be collected. We will utilize our sub-consultant PMA to collect the traffic data described in the following section. Based on the proposed project schedule, all of the traffic data will need to be collected by mid-Febmary 2006. The data will include AM and PM peak hour intersection turning movement counts, 48+-hour tube count data, and a local license plate-based origin-destination study:

Turning Movement Counts: RK&K will collect AM and PM peak hour turning movement count data at the following nine (9) locations between the hours of 7:00 and 9:00 AM and between 4:00 and 6:00 PM on a Tuesday Wednesday or Thursday on a typical travel day (i.e. fair weather, no significant events occurring at UVA or anywhere near the study intersection, and on non-holidays):

1) McIntire Road / US 250
2) McIntire Road / Harris Street
3) McIntire Road / Preston Avenue / Market Street
4) US 250/ Park Street Ramp Intersection
5) US 250 I Park Street Ramp Intersection
6) Park Street I Watson Avenue
7) Park Street / Lyons Avenue / Park Hill
8) Park Street / Melbourne Road
9) Park Street / Pen Park Lane

Tube Counts: RK&K will install pneumatic traffic count equipment at the following 19 locations for a minimum of 48 hours on a Tuesday, Wednesday or Thursday on a typical travel day (i.e. fair weather, no significant events occurring at UVA or anywhere near the study intersection, and on non-holidays):

1) McIntire Road south of US 250 & north of Harris Street
2) McIntire Road south of Harris Street & north of Preston Avenue
3) Preston Avenue west of McIntire Road
4) Market Street east of McIntire Road
5) McIntire Road south of Market Street
6) High Street east of McIntire Road
7) US 250 west of McIntire Road
8) US 250 between McIntire Road and Park Street
9) US 250 east of Park Street
10) US 250 / Park Street Interchange EB Entrance Ramp
11) US 250 / Park Street Interchange EB Exit Ramp
12) US 250 / Park Street Interchange WB Entrance Ramp
13) US 250 / Park Street Interchange WB Exit Ramp
14) Park Street between US 250 and Melbourne Road
15) Park Street between Melbourne Road and Park Pen Lane
16) Park Street between Park Pen Lane and Dunlora Lane
17) Melbourne Road west of Park Street
18) US 250/Rugby Avenue Interchange Loop Ramp
19) US 250/Rugby Avenue Interchange Loop Ramp

Origin - Destination (O/D) Data: RK&K will perform a local O/D study to determine the existing travel patterns of motorists using US 250 to travel between Park Street and McIntire Road. Partial license plate data will be recorded for vehicles on the west-serving Park Street interchange ramps, and vehicles making the northbound right and westbound left turns at the US 250 / McIntire Road intersection. Data will be collected between 7:00 and 9:00 AM and between 4:00 and 6:00 PM on a Tuesday, Wednesday or Thursday on a typical travel day (i.e. fair weather, no significant events occurring at UVA or anywhere near the study intersection, and on non-holidays). Subsequently, RK&K will match the license plate data using a proprietary software program that RK&K developed for a prior study of this nature.

RK&K will also contact VDOT, TJPDC and the City of Charlottesville to identify any recently completed, relevant traffic studies that might include roads within the project area that might have relevant traffic data.

With this data, RK&K will develop a network of volumes representing the existing conditions (2005) which will serve as the basis for the no-build traffic analyses. For purposes of this project, the no-build condition assumes that the proposed McIntire Road Extension is constructed as currently proposed.

RK&K will coordinate closely with TJPDC and VDOT to clearly understand the assumptions contained in the UNJAM 2025 model, and ensure that the proposed projects contained in the constrained long-range transportation plan are included in the model. In addition, RK&K will research other local proposed transportation projects throughout the Charlottesville area to gain a more thorough understanding of potential impacts to the 2030 forecasts for this project. It should be noted that RK&K does not expect to modify the UNJAM 2025 model assumptions to include any other proposed roadway projects beyond what is included in the constrained long range transportation plan. Likewise, RK&K does not expect to modify the UNJAM 2025 model assumptions to include any other proposed developments beyond what is included in TJPDC's approved land use projections. The majority of this coordination will occur between December 2005 and February 2006.

With a sound understanding of the model inputs and assumptions, RK&K will work with VDOT and TJPDC to obtain the raw model output from the UNJAM 2025 for both the existing (2005, or whatever the most recent existing model year is) and future no-build scenarios. RK&K does not anticipate any changes being needed to the UNJAM model for the no-build conditions.

As alternatives are developed, RK&K will continue working with VDOT and TJPDC to run the UNJAM 2025 model, if necessary, to test network changes such as road or ramp closures, or new roadway connections.

RK&K will post-process the UNJAM 2025 model output for all alternatives that are being evaluated. At a minimum, this will include the existing and future no-build conditions (which include a 2-lane Meadowcreek Parkway in 2030). If design options are developed that significantly alter the roadway network (such as road or ramp closures or new roadway connections), RK&K will also post-process model output for those options as well.

RK&K will develop daily volumes (mainline) and peak hour volumes (mainline and turning movement) based on the established travel forecasting procedures described in the National Cooperative Highway Research Program (NCHRP) Report 255: Highway Traffic Data for Urbanized Area Project Planning and Design. RK&K will develop traffic projections at each of the intersections/interchanges and on each of the mainline roadway segments described previously in the data collection portion of the scope.

For this project, 2030 traffic volumes are required. However, the UNJAM traffic model produces 2025 volumes. Therefore, RK&K will manually project the 2025 forecasts five years into the future to 2030 based on historic traffic growth rates.

For the first public meeting, the project team will present volumes at the ADT (average daily traffic) level. Any traffic analyses presented at the first public meeting will be based on daily volume forecasts. RK&K will develop and refine peak hour turning movement volume forecasts prior to the second public workshop.

RK&K will analyze the traffic operations of all key intersections and interchanges within the study area, including all intersections listed previously in the data collection portion of the scope. At a minimum, all intersections and interchanges will be analyzed based on the capacity analysis methodology presented in the 2000 Highway Capacity Manual (HCM) published by the Transportation Research Board (TRB). Capacity analyses will be facilitated by several software programs that are based on the HCM methodology:

In addition to these capacity analyses, RK&K may also develop traffic simulations to facilitate presentations at steering committee and public meetings. If simulations are deemed necessary, RK&K anticipated using any one of three different software applications, depending on the design alternative:

Citizens Information Meeting / Workshop #2 (Detailed Interchange Alternatives):

The second public workshop, to be held in mid-2006, will build upon the input received to date and provide additional details and information that has been developed as the proposed interchange concepts have been refined. The detailed alternatives presented at this workshop will form the basis for the draft environmental document.

These detailed alternatives will also be evaluated based on refined traffic forecasts and environmental information gathered during the preceding months. Roll plans reflecting new/additional details will be developed along with reports and recommendations on impacts, constructability, cost and functionality for review by the City and VDOT. Color plans on aerial photography and 2D computer renderings of three interchange options plus the no-build option will be developed for presentation at the second workshop.

The project manager, design team leaders, and other appropriate personnel will attend and participate in the workshops.

RK&K will develop plans and supporting data to the appropriate level of detail for each stage of the project development process. Electronic design files will be developed in accordance with applicable VDOT CADD Standards, plans will be provided in roll format for review and comment by the project team. Plans for scheduled reviews will be distributed by hard copy with electronic files provided on request.

Design refinements will be developed concurrently with the development of environmental, traffic and other supporting data. The City staff, VDOT staff, and the Steering Committee will be provided with updated plans and information as appropriate as they become available.

RK&K will compute horizontal alignments for the Route 250 Bypass, McIntire Road and McIntire Road Extended, all interchange ramps and adjacent roadways requiring modifications. Alignments will be checked for conformance with VDOT and AASHTO geometric standards and any potential design exceptions noted.

RK&K will compute vertical grades for all roadways being developed horizontally. Vertical alignments will be checked for conformance with applicable AASHTO and VDOT geometric standards and any potential design exceptions noted.

Preliminary typical sections will be prepared for all roadways where changes to alignment and/or geometry are proposed.

Roadway templates will be developed and cross sections plotted using Geopak at 50 foot intervals. Preliminary construction limits and limits of disturbance will be developed for the purpose of identifying potential property and environmental impacts.

Individual plan sheets will not be developed. Roll plans will be developed following VDOT CADD Guidelines and will depict alignment, grade, limits of construction, schematic hydraulic design and major structures (bridges and retaining walls). Conceptual maintenance of traffic roll plans will be developed including the preliminary phasing of construction.

Proposed preliminary right-of-way and easement lines will be shown for all concepts developed by RK&K for presentation to the public. Plans will reflect property owner data to the extent practical for specific displays.

RK&K will identify potential conflicts with existing utilities to the extent possible based on the conceptual interchange designs. Planning level cost estimates will be developed for relocation or protection of existing utilities. Preliminary easements and construction cost estimates will be developed for new and relocated utilities.

This analysis will be based on existing utility data to be provided by VDOT and the City and supplemented by RK&K/NXL as necessary.

Planning level construction cost estimates will be developed for each alternative during the plan development process. It is anticipated that these estimates will be based on major quantities (paving, grading, earthwork) using VDOT's cost estimating system. The City will be responsible for review, approval and submittal of all cost estimates to VDOT.

Following the second workshop, and prior to the public hearing, RK&K will prepare roll plans depicting preliminary horizontal and vertical alignments for the three interchange concepts, the Route 250 Bypass, McIntire Road and McIntire Road Extended within the project limits. These plans will depict approximate right of way requirements, locations of retaining walls, bridges and major drainage structures for each of the three alternatives under consideration. We will prepare and submit reports that will include information on the three design alternatives as well as comments and recommendations resulting from site visits.

Plans and information will be provided to the City and VDOT for review approximately 10 to days prior to the scheduled PFI. We will have the project manager, design team leaders, and other appropriate personnel attend and participate in the field review.

Following the PFI, RK&K will review the comments received and submit a PFI Report to the City with a summary of comments made and recommendations on appropriate plan revisions. We will update the conceptual designs, estimates and supporting data as appropriate for presentation to the steering committee, the public and City Council.

RK&K will perform the preliminary hydraulics analysis and design for the project and develop the drainage design to approximately 30% in order to identify associated right of way requirements. All hydraulic designs will be performed in accordance with the VDOT policy and guidelines. Culverts will be designed to convey the 25-year storm event. We will use the City's comprehensive and zoning plans to develop the future conditions model. Protection of adjacent properties will be a high priority. The storm drain Systems will be designed using the HEC-12 method and the storm sewer system will be designed to convey the 10-year storm event. The following tasks will be performed:

We will collect, review and study all available and applicable drainage related data including: topography, existing plans and computations, FEMA FIRM/FIS/ASACE studies, as-built plans, plans for existing and proposed private development.

We will perform 100-year floodplain analysis for this project for the crossing(s) of Schenks Branch identified in the conceptual interchange designs.

We will delineate drainage areas for all major drainage features and identify drainage divides. This will include major and minor drainage features if R/W impacts are anticipated.

We will conduct site visits (anticipate two visits) as necessary to review existing conditions and review any changes due to private development and/or changes to the proposed design.

Schematic design of a closed drainage system for the Route 250 Bypass and the south side of McIntire Road, an open system will be used on the north side of the bypass.

We will perform preliminary (30% stage) sizing for ditches, storm drains and culverts and establish right of way requirements as appropriate. Outfalls will be identified and protective measures identified.

RK&K will provide preliminary computations in report form documenting how the preliminary design was derived.

Based on topography, drainage areas and the preliminary horizontal and vertical alignments we will establish preliminary limits of disturbance and identify locations of major erosion and sediment control devices that could require right of way or easements. This also includes stormwater locations discussed below.

We will provide preliminary computations in report form documenting how the conceptual Erosion and Sediment Control (E&SC) design was developed.

Locations for major erosion control measures will be depicted on the plans. This design will be performed in accordance with the Virginia Erosion and Sediment Control regulations to the extent necessary to identify right of way and/or easement requirements.

RK&K will perform a preliminary site analysis and develop conceptual designs to the appropriate level to identify any additional right of way that may be required for stormwater management and/or water quality facilities.

Stormwater management concepts will be coordinated with the City and VDOT. All designs will be developed in accordance with the Virginia Stormwater Management regulations to the extent necessary to identify right of way and/or easement requirements. We will also coordinate with the VDOT to explore the possibility of using the facility being developed as part of the McIntire Road Extension project to mitigate the limited amount of additional impervious area associates with the interchange project.

RK&K will evaluate the major structures/stream crossings identified in the conceptual designs and size the structures to convey the appropriate flows. It is anticipated that as many as three crossings may be required to accommodate the Route 250 Bypass and interchange ramps.

We will also perform an evaluation of the potential 100-year floodplain impacts for this project resulting from filling in the floodplain and/or impacts associated with additional crossing of Schenks Branch associated with the proposed interchange.

RK&K will also evaluate and develop conceptual designs for any stream relocations associated with the proposed interchange concepts. It is anticipated that any stream work will be restricted to the immediate project area (approximately 500 feet north or south of Route 250).

Upon incorporation of design refinements resulting from the Preliminary Field Inspection and public workshops, RK&K will advise the City that the plans are ready for the public hearing to be scheduled. It is anticipated that a Public Hearing will be held in late summer 2006.

RK&K will develop up to three refined detailed alternatives for presentation at the Public Hearing. For purposes of this scope, it is assumed that all three alternatives will be developed to the same level of detail. The no-build option, based on VDOT plans for McIntire Road Extension will also be presented. RK&K will develop color plans on aerial photography and 2D computer renderings of each alternative and the no-build option for presentation at the public hearing.

RK&K will prepare a location map and project write-up for advertisement prior to the public hearing for advertisement by the City. Information brochures, color plans on aerial photography and 2D computer renderings for up to three interchange alternatives plus the no-build alternative will be prepared for presentation to the public. It is anticipated that a 3D video of the preferred alternate will also be developed. The draft environmental document will also be provided for public review at the hearing.

In addition to written comment forms similar to those provided at the workshops, RK&K will secure the services of a court reporter and tape recorder for use by persons who do not wish to submit written comments at the public hearing. All comments received will be compiled by RK&K for use by the City and VDOT in evaluating the public's opinion of the alternatives presented.

Approximately forty five (45) days prior to the hearing RK&K will provide draft copies of the displays, brochures, maps and other presentation materials to members of the Project Team for review and comment. RK&K will also provide a location map and project write-up to the City for advertisement of the Public Hearing. Again, RK&K will provide the level of support needed by the City at the time of advertisement. A minimum of thirty (30) days prior to the hearing RK&K will provide copies of the displays, brochures, maps and other presentation materials to the City and VDOT for public display. RK&K will utilize the project mailing list to send notices to citizens in advance of the Public Hearing.

RK&K will have the project manager, design team leaders, and other appropriate personnel attend and participate in the public hearing and any review meetings prior to the hearing.

At the end of the Public Hearing response period, RK&K will assemble and review the transcript of the hearings with the City. Any recommendations received from the City, VDOT District and Central Office staff and others will also be reviewed. RK&K will then assist City staff in the preparation of recommendations for presentation to the City Council.

Following selection of a preferred alternative by City Council, RK&K will assist with development of a project resolution and supporting data for presentation to the Commonwealth Transportation Board (CTB) if necessary. The preferred alternative will be used as the basis for completion of the environmental document.

Additional design refinements to the plans and development of supporting data will be completed under Phase II of this contract.

Additional details regarding scope and fee for tasks to be performed by each of our sub-consultant team members can be found at the end of this proposal.

Outlined below is an overview of the lump sum fee for the above scope of work. Additional details can be found in the attached fee proposal and distribution of man-hours.

Direct Labor (RK&K)
Overhead (RK&K)
---------------------------------------------
FeeBase

Net Fee (10%)
Cost of Facilities
Direct Costs
Sub-Consultant Fees
---------------------------------------------
Total

$ 421,521
$ 597,042
-----------
$1,018,563

$ 101,856
$ 422
$ 24,994
$ 379,741
-----------
$1,525,575

Bowlby & Associates, Inc.
Proposed Work Plan Noise and Air Quality Evaluation
Route 250 Bypass Interchange at McIntire Road, Charlottesville, VA

Our scope of services will include the completion of noise and air quality study reports and the noise and air quality sections of the environmental document, as well as attendance at a steering committee meeting and a public hearing, plus coordination with the project team and state and local officials.

For the noise analysis, our team will assess changes in the noise environment that will result from the interchange construction for three alternatives. The analysis will be performed in accordance with the latest version of the VDOT State Noise Abatement Policy and will include the following tasks:

Subtask 1.1. Identification of Noise Sensitive Areas: Land uses that are sensitive to traffic noise (sensitive receptors) will be identified based on review ofplans and aerial photography and the field review.

Subtask 1.2. Data Collection: The data needed for the noise and air quality analyses will be obtained including but not limited to design plans, traffic counts, traffic and planning reports, and contour information.

Subtask 1.3. Field Review and Noise Measurements: We will conduct a field review and make noise measurements at a subset of the sensitive receptors to characterize the existing noise environment in the project area, with input from the City. The measured sound level data will be imported into spreadsheet tables and any measurement intervals that are contaminated due to unrepresentative noise sources, high wind or other factors will be deleted.

Subtask 1.4. Prediction of Future Sound Levels: Future design year, worst-hour equivalent sound levels at sensitive receptors will be predicted using the FHWA Traffic Noise Model (TNM) 2.5 for the Build Alternatives. Future No Build sound levels will be predicted by evaluating existing and future traffic volumes on the corridor.

Subtask 1.5. Determination of Noise Impacts: Noise impacts at sensitive receptors will be identified in accordance with VDOT's noise policy.

Subtask 1.6. Abatement Evaluation: Abatement will be considered for impacted sensitive receivers. In only one area does it appear that a barrier might be feasible - for the houses on Hillcrest (if they are impacted). A barrier will be studied for feasibility and reasonableness through modeling with TNM 2.5 and using VDOT's abatement criteria.

Subtask 1.7. Draft Report Preparation: The noise text for the environmental document and the noise section of a noise study report will be prepared and submitted to the City and VDOT for review. Brief discussions of construction noise will also be included.

Subtask 1.8. Final Text and Report Preparation: After receipt of comments from the client, other reviewing agencies and the public, the draft noise text for the environmental document and the draft noise study report will be finalized.

Subtask 2.1. Review of Traffic, Assessment of Need for CO Modeling, and CO Modeling if needed: The results of the traffic analysis for the project will be reviewed to determine if CO modeling at intersections along the corridor will be required, in accordance with VDOT's Consultants' Guide to Air Quality Project Level Analysis. If the intersections along the project corridor will be operating at a Level of Service (LOS) C or better in the design year, CO modeling at these intersections will not be required. However, CO modeling will be required for intersections that operate at LOS D or worse in the design year and that also have sensitive receptors nearby. Given the unique nature of the traffic roundabout alternatives being considered, the budget includes time to conduct CO modeling using the CAL3QHC program to predict CO concentrations at the worst LOS and highest traffic volume intersections.

CO violations for the project are not anticipated and assessment of abatement for such violations is not included in the proposed budget. In the event that CO violations occur, we would have to supplement this scope of work and budget based on the severity of the violation.

Subtask 2.2. Project Conformity: An evaluation of project conformity with the federal conformity rule will be completed.

Subtask 2.3. Draft Text and Report Preparation: The air quality text for the environmental document and an air quality study report will be prepared. Included will be language on construction air quality, per VDOT guidelines.

Subtask 2.4. Final Text and Report Preparation: After receipt of comments from the client, other reviewing agencies and the public, the draft air quality text for the environmental document and the draft air quality study report will be finalized.

Subtask 3.1. Project Steering Committee Presentation: We will prepare for and attend a Project Steering Committee meeting and brief attendees on the noise and air quality studies.

Subtask 3.2. Public Hearing: We will prepare for and attend a public hearing, and will provide input to RK&K for its preparation of boards or other exhibits for the hearing.

Time has been budgeted for project planning, coordination, and administration activities during the course of this study.

Proposal for Landscape Architecture, Urban Design and Planning Services
Route 250 Bypass Interchange at McIntire Road
VDOT Project Number: 0250-104-103, PE-101 City of Charlottesville

EDAW proposes to provide landscape architecture, urban design and urban planning services to the project team led by RK&K for the preparation of interchange design options and supporting data - Phase I services for development of Conceptual Designs through Public Hearing. Additional services for Phase II (Final Design) will be negotiated upon completion of Phase I.

In addition to all project design elements, EDAW will provide quality control/quality assurance for its work.

EDAW will assist in the evaluation of existing horizontal and vertical alignments and evaluate the interchange concepts presented in the Preliminary Study of Interchange Alternatives - Meadowcreek Parkway, McI ntire Road, and Veterans Memorial Boulevard, October 2000 from an urban design and landscape architecture perspective. Using this report as a starting point, EDAW will assist in the development of additional interchange concepts, prepare or assist in the preparation of computer renderings and review cost estimates for the proposed alternatives, participate in public meetings and assist City staff in presentations to City Council.

EDAW's role is as landscape architect and urban designer and planner, and any reference in this text to EDAW's services is to these kinds of service.

It is our understanding that a minimum of three Conceptual Interchange Designs will be developed and evaluated. These concepts will be presented at a public workshop for review and comment in March 2006. Following the first workshop, EDAW will assist in the development Detailed Alternatives for presentation at a second public workshop in mid-2006. Following the second workshop, EDAW will further develop and refine three alternatives for presentation at a Design Public Hearing in late summer 2006. The no-build option, based on plans being developed by VDOT and the City, will also be presented at the public workshops and hearing.

It is anticipated that following the Public Hearing the City Council will select a preferred alternative and recommend its approval by resolution to the Commonwealth Transportation Board (CTB). After approval by City Council and the CTB, EDAW will assist in the refinement of the preferred alternative in sufficient detail to finalize the Environmental Document.

The project elements associated with EDAW's work in the development of Phase I of this project are categorized as follows:

The general scope of work associated with each of these elements is outlined below - additional details are provided later in this proposal.

In order to develop a more complete understanding to the project Scope, EDAW will investigate plant materials, hardscape materials, veneering materials, and other related products that may be part of the final alternative design. We will coordinate our work with others on the team. We will visit the site, and review materials provided by others concerning prior design and planning studies, and adjacent planning and design proposals (McIntire Park, for example).

Development of interchange alternatives will be closely coordinated with development of environmental and traffic data efforts and will be concurrent with the public involvement process. Accordingly, it is anticipated that design efforts will fall into three successive categories: Conceptual Designs (workshop #1), Detailed Alternatives (workshop #2) and Selection of a Preferred Alternative (design public hearing).

The first workshop / information meeting will be geared toward providing citizens a status update and give an overview of the general concept and direction of the project by showing information previously developed by the City as well as initial concepts developed by the team. The second meeting will provide more detailed conceptual designs, supporting data on environmental resources and traffic data/analysis. The third meeting will be the Design Public Hearing will be a more formal and traditional forum for presentation of additional design details and supporting data as well as providing the public a more formal opportunity to comment on the proposed improvements.

At each stage in the plan development and public involvement process additional design details and supporting data will be developed and reviewed with the City, VDOT and resource agencies prior to presentation to the public.

EDAW will assist in the development of conceptual interchange designs in sufficient detail to evaluate potential impacts, constructability, functionality and cost. While multiple designs will be considered, only three interchange options will be developed for presentation at any one workshop or hearing.

Given the sensitive nature of this project, EDAW proposes to assist RK&K in the public involvement process that will include approximately eight meetings with the Steering Committee, two public workshops and a Design Public Hearing.

EDAW will assist in making presentations to the Steering Committee and provide project related materials and supporting data for review/comment at the committee meetings.

The services provided under this contract (Phase I) are targeted at selection of a preferred interchange alternative and fulfillment of the NEPA / public involvement process through the Design Public Hearing and completion of the record environmental document. This scope of work does not include development of Right of Way and Construction Plans or other elements of work that may be necessary to complete the final design of the Route 250 Bypass Interchange at McIntire Road.

EDAW will review data and information collected by others during the initial planning phases of the project. We will familiarize ourselves with City of Charlottesville planning studies and resources associated with the project. During the preliminary design phase, and in order to develop a more complete understanding to the project scope, EDAW will investigate plant materials, hardscape materials, veneering materials, and other related products that may be part of the final alternative design. We will coordinate our work with others on the team. We will visit the site, and review materials provided by others concerning prior design and planning studies, and adjacent planning and design proposals (McIntire Park, for example).

We will assist in the development of alternatives, participation in workshops and public hearing.

It is anticipated that eight Steering Committee meetings will be held during the Phase I portion of this project. EDAW will assist RK&K in making presentations to the committee

Two public workshops / information meetings are planned. EDAW will participate and assist RK&K in the preparation and presentation of these workshops and meetings.

The first public workshop is anticipated to be held in March 2006 and will present three conceptual interchange designs plus the no-build option. The focus of this meeting will be to update the public on the status of the interchange study. This will also allow the City to gauge public response to the general concept of an interchange at this location and provide an opportunity for public input on the general concepts.

EDAW will assist in the development of conceptual interchange design in sufficient detail to evaluate potential impacts, constructability, functionality and cost. While multiple designs will be considered, a maximum of three interchange options and the no-build option will be developed for presentation at the first workshop.

We will assist RK&K in the refinement of the conceptual designs, review cost estimates, and provide landscape design and urban design and planning input.

Citizens Information Meeting I Workshop #2 (Detailed Interchange Alternatives)

EDAW will participate in the second public workshop, to be held in mid-2006, will build upon the input received to date and provide additional details and information that has been developed as the proposed interchange concepts have been refined.

EDAW will assist in the development of plans to the appropriate level of detail for each stage of the project development process.

EDAW will assist in the development of up to three alternative interchange designs in additional detail for presentation at a formal public hearing. For purposes of this scope, it is assumed that all three alternatives will be developed to the same level of detail. The no-build option, based on VDOT plans for McIntire Road Extension will also be presented.

JOHN MILNER ASSOCIATES, INC. Scope of Services and Cost Estimate
Cultural Resources Investigation
U.S. Route 250 at McIntire Road
Charlottesville, Virginia

The scope of work includes the Phase I identification, designed to inventory archeological and architectural resources within the area of potential effect (APE). For the archeological investigations, the APE is defined as the maximum limits of disturbance estimated by considering Alternatives 3, 4, and 6. For architectural resources, the APE is defined as 500 feet on each side of the proposed center line, considering Alternatives 3, 4, and 6.

The scope of work for the Phase I identification study is the only detailed scope, as it is the only one that can be based on specific information. For Phase II evaluation and Phase III treatment, cost estimates are based on predictions of the findings of the identification studies. These estimates will need to be evaluated and revised to address actual Phase I results.

The Phase I project includes five tasks: (1) project coordination and management; (2) background research; (3) field investigations; (4) laboratory processing and analysis; and, (5) report preparation. The work to be performed under each task is discussed below.

Services in this task are designed to assure that the project is conducted in accordance with guidance developed by the Virginia Department of Historic Resources (VDHR) and on schedule. The project manager will consult regularly with RK&K. JMA understands that access to private property will be secured by RK&K or the City of Charlottesville. This task includes one start-up meeting and one meeting to review findings of the identification sturdy, to discuss the need for additional investigations.

The goal of background research is to develop the appropriate prehistoric and historic contexts within which to evaluate the significance of architectural and archeological resources. To develop those contexts, JMA will conduct research in primary and secondary sources. Research will be undertaken at appropriate repositories, such as local libraries and the VDHR library.

The team will consider information collected in previous studies for McIntire Road and Meadowcreek Parkway.

To determine the presence or absence of archeological deposits, field investigations will employ systematic excavation of shovel tests and pedestrian reconnaissance. The JMA team will conduct an initial walkover to note surface evidence of resources (such as outcrops, surface artifacts, historic foundations, refuse dumps, or cemeteries) or localized disturbance.

For the purpose of this scope of work, it is assumed that 40 percent of the APE will warrant testing. Areas that have obviously been disturbed or that have a slope over 15% are unlikely to include preserved resources and will not be tested. The area to be tested will be investigated using shovel tests spaced at 50-foot (ft.) intervals along transects spaced 50 ft. apart. JMA estimates that 200 shovel tests will be needed to test the project area, including tests in transects and judgmental and radial shovel tests around positive tests. Judgmental shovel tests will test localized small areas that fall within the 50-ft. shovel test interval and locations where additional shovel tests are warranted. Radial shovel tests will be placed adjacent to positive shovel tests and will assist in data collection and site boundary definition.

Manually excavated shovel tests will measure approximately 1.5 ft. in diameter and will extend approximately 0.4 ft. into natural subsoil where not prevented by a high water table. Excavated soil will be screened through 1/4-inch hardware cloth. Each shovel test will be recorded on a standardized recording form. Recovered artifacts will be placed in bags labeled with provenience information.

The field team will also excavate a maximum of six 3-by-3-ft. test units to investigate archeological sites identified in the APE. Excavated soils will be screened, and plan and profile drawings will be made for each unit.

A map will be made of the project area showing the location of excavations, aboveground features, and significant landmarks. if surface features, such as cemeteries, foundations, walls, fence lines are present, they will be mapped. The excavations will also be documented in black-and-white print film and color slides.

The identification survey of architectural resources will address buildings, structures, and objects 50 years old or older in the APE. JMA estimates that 36 buildings will be surveyed. The team's architectural historian will collect information for the DHR survey form, documenting the exterior and in written notes and photographs.

Artifacts will be processed according to VDHR standards. Processing will include cleaning and cataloging. This proposal assumes a maximum of 400 artifacts will be processed. Artifacts will be labeled with catalogue numbers, bagged, and boxed following current professional standards. Field records and artifacts will be curated by JMA until the project is completed. Private landowners will be encouraged to donate artifacts to VDHR. Collections that are not donated will be conveyed to the landowner within 30 days following submission of the final report.

The JMA team will submit DSS inventory forms to VDHR for archeological sites and historic buildings, structures, and objects identified in the APE. JMA estimates that 10 archeological and 36 architectural forms will be submitted to VDHR in DSS.

The draft Phase I report will incorporate documentary research and field excavation results into a text discussing the project objectives, research design, prehistoric and historic contexts, results of the archeological and architectural fieldwork and analysis, and interpretation of the findings. The document will address the eligibility of resources for the National Register and present recommendations addressing additional investigations. Appropriate graphics to illustrate the text and a list of references cited will be included. Tables of identified. archeological sites and architectural resources and an artifact inventory will be included in the report. JMA will prepare and submit to RK&K 2 copies of the draft report. Upon receipt of RK&K review comments, JMA will prepare a revised draft for submission to VDHR. JMA will submit 3 copies of the revised document (2 for VDHR). Upon receipt of VDHR comments, JMA will prepare the final report.

The JMA team will begin the background research within 10 days of receiving a fully executed professional services agreement and the notice to proceed. Fieldwork is expected to require 7 working days. JMA will prepare and submit to RK&K 2 copies of the draft report within 60 calendar days of completion of the fieldwork. Upon receipt of RK&K review comments, JMA will prepare a revised draft for submission to VDHR. JMA will submit three copies of the revised document (2 for VDHR). Upon receipt of VDHR comments, JMA wilt prepare the final report for submission within 30 calendar days of receipt of comments.

JMA has assembled a Project team of experienced professionals to conduct the investigations. Donna J. Seifert will serve as project manager and principal archeologist. Jackie Taylor will conduct the archival research and the architectural survey.

JMA proposes to provide the professional services described above for a lump sum fee of $55,926.98 (fifty-five thousand nine hundred twenty six dollars and ninety-eight cents) that includes all direct and indirect costs to be charged to this project. The detailed cost estimate is attached.

For proposal purposes, JMA assumes that 2 archeological sites will warrant Phase II evaluation of significance and effects. JMA estimates each Phase II investigation will cost $50,000 (for a total of $100,000).

JMA assumes that 2 architectural resources will warrant evaluation of significance and effects and estimates the cost of each evaluation at $6,000 each (total of $12,000).

JMA assumes that 1 archeological site will warrant data recovery investigations; JMA estimates the cost of a data recovery at $100,000.

JMA assumes that 1 architectural resource will warrant intensive documentation; JMA estimates the cost of documentation at $10,000.

AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
RK&K
AND
LAND PLANNING AND DESIGN ASSOCIATES
RT. 250 BYPASS INTERCHANGE AT MCINTIRE ROAD
CITY OF CHARLOTTESVILLE, VIRGINIA
JANUARY 17, 2006

This agreement is composed of Part I and Part II. Part I includes details of the services to be performed, client-furnished information, timing of the services, and compensation. Part II (attached) contains the Terms and Conditions of Agreement, which are the general terms of the engagement between Land Planning and Design Associates (LPDA), hereinafter referred to as the "Subconsultant," and RK&K, Inc.

The scope of services herein are generally described as development of plan drawings, supporting graphics, 3d simulations, preliminary landscape and hardscape plans and estimates for the Rt. 250 Bypass Interchange at McIntire Road. The project generally will include a grade separated interchange, stream crossing and associated landscape areas and adjacent landscape areas. The project is located at the intersection of Rt. 250 and McIntire Road in the City of Charlottesville Virginia.

LPDA will attend public meetings in order to support the project team and assist in presenting and gaining comment from City staff, the steering committee and public. 5 project meetings are included in this proposal. All meetings will be local. Mileage and expenses related to offsite meetings will be billed in addition to this contract. This proposal includes the following meetings

2 Steering committee meetings (2 hours each)
2 Public meetings (3 hours each)
1 Public hearing (3 hours)

LPDA will support the design team in providing graphic services for the project. Graphic services include the production of project site computer models, animations and still renderings as well as a variety of plan graphics, elevation and perspective renderings. Graphics will be produced using computer techniques as well as hand drawing. All computer modeling will require the assistance of RK&K to model the proposed roadway and bridge surfaces as well as proposed grading scenarios. LPDA will adjust the models to add realistic surfacing, textures and landscape as represented in the preliminary landscape concepts. For the purposes of this proposal the following graphics are anticipated to be provided:

1 computer model of site showing 2 potential interchange options
1 computer animation
3 still renderings (computer generated)
2 hand drawn perspectives
2 section/elevations
2 layout plan diagrams
2 landscape concept plans

Additional graphics beyond those listed above will be considered additional services.

LPDA will review and document comments on plans, alignments and concepts generated by the design team. Design team products will be reviewed with in context of the project site and surrounding community. Appropriateness of design proposals will be evaluated in terms of impact on properties, aesthetics, views, topography, environmental features and other factors deemed to be important evaluating factors. LPDA wilt use a matrix to document comments. 3 plan alternative reviews are included in this proposal.

LPDA will prepare several detailed concept plans that illustrate specific location and design of pedestrian systems, hardscape, landscape, and other landscape features of the proposed interchange. The plans will consider tree protection and removal, reforestation/revegetation, meadow vs. mowed grass, landscape beds, street trees, lighting, signage, fencing, walls, pedestrian amenities and structures. Property lines, dimensions, clear zones and sight line requirements will be shown on the plans. The concept plan alignments generated by the design team will be used as the basis of this work. This task includes the following products.

2 preliminary landscape plan alternatives
1 materials palette board
2 preliminary cost estimates

Task 1
Task 2
Task 3
Task 4
Estimated Reimbursable Expenses

$ 3,087.00
$12,006.00
$ 4,173.00
$12,091.00
$ 1,571.00

Subconsultant shall perform the services identified under this Agreement on a time and expenses basis, not to exceed $33,007.00

PROPOSAL TO PROVIDE PROFESSIONAL SURVEYING SERVICES
FOR
Phase I of the
Meadowcreek Parkway/Rt. 250/McIntire Road Interchange Design Project
Project: 0250-104-103, PE-101
Located in the City of Charlottesville, Virginia

NXL, Inc. (NXL), proposes to provide Rummel Klepper & Kahl LLC (RKK) with on-call survey services for data acquisition and incorporation of supplemental survey data with the existing VDOT survey mapping for the above referenced:

Survey limits will be defined on an as-needed basis. NXL will coordinate with RKK to define areas of supplemental data which may be required.

NXL will coordinate with RKK to determine schedule for delivery of requested data or services on an as-needed basis.

Based on NXL's current hourly salaries and FAR overhead rate, and including direct expenses and contingency, the total not to exceed cost is $16,701.

ProAct Public Relations LLC
Public Involvement
Proposed Scope of Work
250 Interchange Project
February 20, 2006

Steering Committee Liaison - Serve as an objective, outside Project Team liaison on behalf of RKK between Steering Committee members and client. Support RKK in development and coordination of Steering Committee meetings, development of meeting materials and follow up. Troubleshoot issues and look for opportunities to build group consensus.

Project Communications - work with RKK graphics department to develop project communications materials, draft written materials such as fact sheets and newsletters, prepare and coordinate release of project information to the public such as news releases, promotion of public meetings, etc.

Media Relations - Support Project team with development of media materials. Serve as media contact for the project to include arranging interviews with appropriate spokespeople - VDOT, Charlottesville, RKK. Relationship development with key reporters to seek opportunities for positive coverage.

Public Meetings - Support RKK in development of effective public meeting forums and meaningful, easy to understand public information tools. Support RKK in the coordination of these meetings.

Schnabel Engineering South, LLC
2020 Avon Court, Suite 15, Charlottesville VA 22902

Schnabel Engineering South, LLG (Schnabel), understands that the project site is generally cross-shaped. The legs will extend from the center at the McIntire Road / Route 250 intersection along Route 250 to Park Street to the east; about the same distance along Route 250 to the west; about 1,500 feet south along McIntire Road, north on an proposed extension of McIntire Road into McI ntire Park. The proposed interchange development may impact the slope at the southwest corner of the existing intersection as well as the existing stream nearby.

Our proposed scope of services for this preliminary geotechnical engineering assessment considers that you will provide us with a plat showing site boundaries and existing topography. We understand that the City of Charlottesville will provide us with rights of entry and access to the subject site. Available aerial photographs, old maps and information concerning prior site usage, or usage of adjacent and abutting sites, if available would assist us in the performance of our services.

We can provide additional consultation upon your request. Our proposal does not include the following services: subsurface explorations, final geotechnical engineering studies, surveying for line and grade, cost and quantity estimates, review of design and contract documents, and professional services not detailed specifically in this agreement.

Once a selected alternate is chosen, we will submit a separate scope of services and associated fee for geotechnical engineering services for the design of bridge foundations, wall foundations, utility relocations, and pavements.

STRAUGHAN ENVIRONMENTAL SERVICES, INC.
9135 Guilford Road, Suite 100 - Columbia, MD 21046

Scope of Services
Environmental Assessment
U.S. Route 250 & McIntire Road Interchange
Charlottesville, Virginia

Straughan Environmental Services, Inc. (SES) understands that the City of Charlottesville / Virginia Department of Transportation (VDOT) is proposing to construct an interchange at the intersection of U.S. Route 250 and McIntire Road in Charlottesville, Virginia. SES has been contracted by RK&K Engineers, Inc. to assist with the development of an Environmental Assessment (EA) for this project.

SES understands that the study area for the EA is a one-quarter mile radius (an area equal to approximately 126 acres) centered on the existing U.S. Route 250/McIntire Road interchange. SES' scope of work will consist of the following elements:

Land Use SES will characterize land use within the study area to evaluate both direct and indirect effects of the new interchange concepts on existing and planned land use. SES assumes that the proposed project is consistent with local land use plans and that no detailed analysis will be necessary. SES' effort will include the following:

Socioeconomic SES will characterize the socioeconomic conditions within the study area to evaluate the local and regional socioeconomic effects of the new interchange concepts. This effort will include the following:

DOT - FHWA guidance will be used to analyze and determine whether disproportionate adverse impacts to environmental justice populations would be associated with each alternative. Impacts will be identified as a result of direct takings (EJ populations within proposed rights-of-way) or as a result of noise or visual impacts associated with each interchange alternative (NOTE: noise modeling and data to be provided by others), and a determination made whether impacts are disproportionate, based upon overall demographic information in the study area.

The Technical Memorandum will be used as the basis for text provided for the draft EA.

NOTE: A Section 4(f) evaluation or analysis is not included in this Scope of Work.

SES will identify and characterize the natural resources within the study area based on a combination of existing information and limited field surveys.

Surface Water SES will assess surface water quality and hydrologic characteristics of key perennial streams in the study area from existing sources, including on-line information on impaired waters and water quality monitoring stations in the corridor, and USGS on-line water resources data and real time stream flow data. No field sampling of water quality parameters will be performed. Existing GIS and hard copy mapping sources from localities and state and federal sources will be used to identify and map stream segments, 100-year floodplains, and watershed boundaries. Sources may include GIS data from localities, FEMA maps (available on-line), EPA on-line EnviroMapper, and USGS on-line water resources data.

Ground Water SES will collect on-line information from EPA to identify sole source aquifers and from the National Park Service to identify National Wild and Scenic Rivers. Secondary sources (including Department of Health GIS) will be used to identify streams and bodies of water used for recreation, raw water intake points, water supply, or other purposes. These resources will be mapped for inclusion in the EA.

Wetlands/Waters of the U.S. SES will review published information to identify previously documented wetlands generally within or in close proximity to the study area. Published sources will include the appropriate National Wetland Inventory (NWI) and United States Geological Survey (USGS) quadrangle maps, and available soil survey information. Data collected during document review will be used to produce an inventory of potential soil types and known wetlands in the study area.

SES personnel will conduct a field investigation following the procedures detailed in the 1987 US Army Corps of Engineers (USACE) Wetland Delineation Manual. This includes identifying areas that satisfy the following three wetland criteria: hydric soils, hydrophytic vegetation, and hydrology. SES will also identify other "waters of the U.S."

Identified wetlands and Waters of the US will be flagged. The boundaries of each wetland and Waters of the US feature will be flagged independently of one another. All flags will be numbered consecutively, and a sketch of the approximate wetland boundaries will be provided on the project base maps.

Based on investigations, SES will prepare a wetland delineation report that includes:

SES will also include general observations regarding physical characteristics of key perennial streams (presence of stream bank erosion, etc.). Best professional judgment will be used to qualitatively assess the functions and values of major wetland systems and to characterize the quality of major wetlands and key perennial streams according to the New England Method.

SES will prepare a Standard Joint Permit Application (JPA) form for submittal to the Virginia Marine Resources Commission (VMRC), which acts as a clearinghouse for permits from the Norfolk District Army Corps of Engineers, the Virginia Department of Environmental Quality (DEQ), and local wetlands boards. The JPA will include the application form, a copy of the final wetland delineation report, and any other required information. Once the form is approved, SES will schedule and attend the JD field investigation with the USACE. SES assumes that the USACE will issue one round of comments. SES will respond to one round of agency comments and adjust flagged boundaries if necessary.

Since this is a planning-level study, all work to prepare the permit to address impacts to the identified wetlands and waters of the U.S. for the proposed project will be performed at a later date; such work is not a part of this scope.

Wildlife and Habitat Aerial photography, satellite data and/or available GIS land use data will be used to initially identify broad vegetative cover types and agricultural uses. DGIF's Wildlife Information On-line Service will be utilized and GIS data will be obtained from the Department of Natural Heritage. This information will be obtained digitally and mapped for inclusion in the EA.

Rare, Threatened, and Endangered Species SES will use readily-available online data from DGIF and USFWS and will consult with appropriate state and federal agencies to determine the existence or potential of rare, threatened, or endangered species and/or their critical habitat within the study area. Field surveys for threatened or endangered species will not be completed as part of this scope.

The Technical Memorandum will also discuss potential beneficial and adverse impacts to natural resources for each alternative. Estimates of impacts to natural resources will be developed for each alternative and broad mitigation concepts will be identified. The Technical Memorandum will be used as the basis for text provided in the draft EA.

SES will identify the location of existing known hazardous materials sites within one-half mile of the study area by performing a Phase 1 ESA, in accordance with the American Society for Testing and Materials (ASTM) Practice E1527-00. A reputable commercial database search firm will be used to conducts review of RCRA Corrective Action, CERCLA, NPL and Solid Waste Landfill databases. This effort, in conjunction with a limited site visit, will be used to determine, to the extent feasible, the presence or likely presence of a hazardous substance or petroleum product within the study area or on adjacent properties that has contaminated or may contaminate soil, surface water, or groundwater. Based on the location of any such environmental conditions, SES will qualitatively identify the potential range of effects and the steps required for resolution. No sampling of any kind will be performed for this task.

The results of the ESA will be summarized and presented in an Environmental Site Assessment Technical Memorandum, which will be used as the basis for text provided in the draft EA.

SES will develop the SCEA geographical boundary based upon some or all of the following factors where applicable,. and supplemented by best professional judgment: natural resource boundaries, census tract boundaries, extent of the study area alternatives, area of traffic influence, state and local planning area boundaries, and sewer and water service locations.

The SCEA temporal boundary will be developed based upon all of the following factors that are applicable: major events in the historic context of the SCEA geographical boundary, dates when major roadways were built, land use changes, population changes, employment changes, and the availability of data for the past time frame and the project design-year and data availability for future time frames.

Developing the scope of the SCEA will be accomplished from the following activities:

Potential secondary impacts associated with each improvement concept will be identified. Secondary impacts will be defined in the EA as reasonably foreseeable indirect consequences to the environment caused by the action, but that occur either later in time or not in the same location as the direct impacts. The potential impacts of any secondary impact to environmental, cultural, or community resources will be assessed qualitatively.

Potential cumulative impacts associated with the proposed project will be identified. In the EA, cumulative impacts will be defined as total impacts to environmental resources, and the socioeconomic and transportation conditions which result from the incremental effects of the action when added to other past, present and reasonably foreseeable future actions.

SES will identify past, present and reasonably foreseeable future actions based on the sources of information described above. Cumulative impacts will be determined early in the process, generally as part of the early coordination and scoping. Using available GIS information, SES will identify impact areas that overlap between the proposed project and other past, present and reasonably foreseeable future actions. Other possible cumulative impacts may also be identified based on map overlays, matrices preparation and other interviews. Based on these discussions, additional cumulative impacts may be identified and will be highlighted for inclusion in the EA.

SES will track project progress, schedule, and provide quality control services. Other management and coordination activities include scope clarification, scheduling, and general meeting attendance. SES will coordinate with RK&K during the performance of all scoped tasks.

SES will establish a project schedule after initial consultation with RK&K once Notice to Proceed is let. This schedule will be established in writing, will govern during the life of the project, and may only be altered through written mutual agreement between SES and RK&K. At minimum, SES will require at least one week notice prior to beginning work on this project.