Prepared by Richard Nelson – 09.10.24
STARTING A DESKTOP COMPUTER
Turn on the monitor by firmly but briefly pressing the button on the
front frame below the screen - usually on the right side.
Then turn on the computer by firmly but briefly pressing the power button about half way down on the front panel of the console.
Wait while the computer comes up it may take quite awhile. You should
then see the desktop screen.
STARTING A LAPTOP COMPUTER
Different from a desktop computer, there is only one power button on a
laptop computer. It is usually on the top panel of the console, however
sometimes it is located on the front edge of the console. Firmly but briefly press the power button.
Wait while the computer comes up it may take quite awhile. You should
then see the desktop screen.
THE UBIQUITOUS ENTER KEY
The Enter Key on the keyboard has many
purposes – so let’s locate them. There are two Enter Keys on a desktop computer
keyboard and one on a laptop keyboard.
Pecking the Enter key can be used to make a new
paragraph in you text when doing word processing as you will learn when using
Works word processing.
Also pecking the Enter key will make the computer start
your next operation as you will see below.
The
easiest way to start the Microsoft WORKS WORD PROCESSING program from the
DESKTOP USING THE MOUSE is to:
1. LEFT CLICK ON THE WORKS
WORD PROCESSING ICON,
2.
THEN PECK THE ENTER KEY
3.
ON THE NEXT
SCREEN LEFT CLICK ON PROGAMS,
AND LEFT CLICK ON BLANK WORD
PROCESSING DOCUMENT
IN
A FEW SECONDS YOU SHOULD NOW HAVE A “WORKS WORD PROCESSING” SCREEN ON YOU
MONITOR WITH A BLINKING CURSOR IN THE UPPER LEFT CORNER OF THE SCREEN. WE SAY
THAT THE WORKS WORD PROCESSING PROGRAM IS NOW RUNNING ON YOUR COMPUTER
ALTERNATIVE WAY OF OPENING WORKS
If there is not a Microsoft Works
icon on the Desktop, this is an alternative way:
1. Click on the Start button in the lower left corner of
you screen
2. Click on All Programs
3. Look for Microsoft Works and click
4. Look for Microsoft Works Word Processor and click
PUTTING A MICROSOFT WORKS ICON ON YOUR DESKTOP
1. Click on the Start button in the lower left corner of
you screen
2. Click on All Programs
3. Look for Microsoft Works and click
4. Look for Microsoft Works Word Processor and RIGHT click
5. You will get a menu – park your mouse on Send To – you
will get another menu
6. Click on Desktop (create shortcut).
7. That will put an Icon (Short cut) for Works word
processor on your Desktop
HOW TO PROPERLY CLICK THE MOUSE
When the instructions below say click, it means
clicking with the left mouse button. Clicking is done in three steps
·
Point the mouse
at a what you want to click
·
Press the left
mouse down firmly
·
Quickly let up on
the button
MOUSE
APPEARANCE ON THE COMPUTER SCREEN
The mouse appearance on the screen can have several
personalities. The most common one is an
arrow. But when the mouse is in the text area of word processing software like
Works, it will appear as and I-beam. An I-beam looks a lot like a capital I.
You will find that the mouse has many different personalities. In some texts
covering computers, the mouse appearance on the screen is sometimes called a
cursor or mouse cursor.
To make it somewhat confusing, you will find a
little later in this instruction there is a vertical blinking object on the
text screen that is called a text cursor.
Just hang in eventually it will all make sense, but here is some early
information you might appreciate:
THE CURSORS
There are many different
cursors appearing on the screens of your computer. We will cover the ones that
are pertinent to this instruction below:
The arrow cursor is one of the personalities of the mouse. It is used
for pointing and clicking
The text cursor is the blinking vertical line where the next character
will appear when you type something in from the key board. The text cursor is
sometimes called the insertion point.
The I-bean cursor is another personality of the mouse. It is used to
set the text cursor and for highlighting text by dragging over the text with
the left button of the mouse held down.
DETERMINING THE PURPOSE OF THE CURSOR
The text cursor is the little blinking vertical line
on your screen. The cursor tells you where the next character (letter) will be
inserted when you type it in from the keyboard. The text cursor has other names
like: insertion point and place marker. Actually the text cursor marks the
insertion point on the text screen.
PREPARING YOUR DOCUMENT - TYPING IN TEXT
Type in:
Mary had a little lamb
COMPUTER LOGIC
To a computer, a word is not a word without a space at
the end Therefore, what you learned in elementary school that spaces were
between words was WRONG!
FOR A COMPUTER TO WORK FOR YOU LOGICALLY YOU MUST PUT
A SPACE AT THE END OF EACH word, AND A PERIOD AND A SPACE AT THE END OF EACH
SENTENCE.
ONE
VERY IMPORTANT ASPECT OF COMPUTERS IS THAT TEXT IS JUST A DOCUMENT RESIDING IN
THE MEMORY OF THE COMPUTER, UNTIL IT IS SAVED TO A STORAGE DEVICE. STORAGE
DEVICES CAN BE A FOLDER ON THE HARD DRIVE,
SAVING
YOUR NEW DOCUMENT FOR THE FIRST TIME TO A FOLDER ON THE HARD DRIVE
This is the easiest, because this is the default location where the
computer has been set to save.
NOTICE: It is important of know that In Windows XP the Documents folder is
called My Documents not Documents- also using the Vista laptops in
our labs you can get many different saving folders depending on what you have
done previously.
1.
Using your mouse, go up and click on the “File” button in the upper left corner
of the Menu bar. This will give you a new menu.
2.
Now click on the “Save as” button. This will give you a dialog box titled “Save
As”
Notice
what is says in the “Save In” box. It says “Documents”. So this times to make
it easy we will save in “Documents” on the hard drive.
3.
Go down to the “File Name” box. Drag over the WORKS WORD PROCESSING s in the
File Name box to highlight them. Peck the Backspace key to clear the box.
4.
Type in a new name for the document (I suggest you use Mary as the file name
and in addition, the date, in year, month, day order i.e. 09.01.05. So the file
name would be Mary and then the date in yy.mm.dd format, you would of course
use the date that you saved the document to a file. (example
09.10.24 that would be for Oct 24, 2009)
5.
Now click the Save Button.
SAVING YOUR NEW DOCUMENT FOR THE
FIRST TIME TO YOUR FLASH DRIVE (Insert FLASH drive into the USB cable)
FIRST YOU MUST CHECK TO SEE IF THE COMPUTER RECOGNIZES THE FLASH DRIVE
(You should have already plugged the flash drive into the USB port)
1.
click on
the Start button - that will give you the main computer menu
2.
click on
My Computer – you will see icons for all the storage devices
3.
look for
one that has a flash drive identifier and a E or F or G or H at the end
PREPARING
YOUR DOCUMENT
1.
Single click on
the Microsoft WORKS WORD PROCESSING Icon and Peck the Enter Key)
2.
Type in: Mary
had a little lamb
3.
Start a new
paragraph or new sentence by pecking the Enter key. This will put the cursor at
the beginning of a new paragraph and a new sentence. Now type in: Its
fleece was white as snow.
Note
If you make a mistake peck the
Backspace key until you have cleared out the mistake and start typing again. Or
move the arrow with the arrow keys to where you want of make the correction.
1. Using your mouse, go up and click on the “File” button in the upper
left corner of the Menu bar. This will give you a new menu.
2.
Click on the “Save as” button. This will give you a dialog menu titled “Save
As”
Notice
what is says in the “Save In” box. It says “Documents”, or Microsoft Works or
something else. It doesn’t really matter. We want to save to the Flash drive.
Notice
the little down arrow at the end of the “Save In” box. (This is called the
expansion arrow)
1.
Click on the
little down arrow to expand your options. Notice again in the expanded menu you
will see as one of the choices THAT IS A FLASH DRIVE
2.
Click on FLASH
DRIVE ID - Now in the “Save In” box it should have the identity of the flash
drive.
3.
Go down to the
“File Name” box. Drag over the WORKS WORD PROCESSING or whatever is in the File
Name box to highlight them. Peck the Backspace key to clear the box.
4.
Type in the name
for your document: Mary PLUS THE DATE In this format 09.10.24
5.
Now click the
Save button
Reminder:
wherever the text cursor is, is where the next character you type will land, so
it is very important to understand how to move your cursor around so that you
can add text to another part of your document.
There
are several ways you can move your cursor around in your document:
NOTE:
the text cursor will now be called just the cursor
1.
USING THE ARROW KEYS
One
way to move your cursor short distances is to use the arrow keys. The right
arrow key moves the cursor to the right and the left arrow key to the left. The
up arrow key will move it up if there is room, and the down arrow key will move
it down if there is room. We will now practice moving your cursor both with the
I-beam and the arrow keys.
2.
USING THE MOUSE
Another
way is using the I-beam. This is the most common way if you are moving the
cursor any distance from where it is.
The
rule is wherever you put the I-beam within the text, and click, and move the
mouse away, that is where your cursor will be put. Try it with the document
that is on your screen now.
1.
To see if you saved ok, look up on the Title bar of your WORKS WORD PROCESSING
document you will see that the WORKS WORD PROCESSING Document 1 has been
replaced by whatever you typed in the “File Name” box
2.
Another way to see if you saved ok is to click the “File” button again, and
then click the “Open” button. You should now see your documents name on the
screen.
Click
on the “Cancel” button to get back to you document
.
Before you open a saved file you must have your computer
on and MICROSOFT WORKS WORD PROCESSING started, as above, and the flash drive
containing your file plugged in to the USB port.
Go to the Menu Bar and click on File, then click on
Open.
In the “Look In” change it to flash drive by clicking
on the little down arrow at the end of the box, and selecting “flash drive ( E: or F:)” by clicking on it.
Now highlight your file’s name by clicking on it.
(This is called “SELECTING”)
Click
the Open button. You should see your file on the screen
ADDING
MORE TEXT
1.
Using the arrow
keys put the cursor at the end of the last sentence if it is not already there.
2.
Peck the Enter
key to start a new paragraph.
3.
Now type in: And
everywhere that Mary went.
4.
Peck the Enter
key to start a new paragraph
5.
Type in: The
lamb was sure to go.
6.
Peck the Enter
key to start a new paragraph.
7.
Type in: your
name and the date
8.
Now save the
additions you made to your document by holding down the CTRL key and at the
same time peck the S key. (Note the S stands for save)
PRINTING
YOUR DOCUMENT
1.USING THE KEYBOARD KEYS
ONE
WAY TO PRINT A DOCUMENT is to simply
1.
Press and hold down the Control key and peck the P key. You will get a dialog
screen to make selections like the number of copies you want or specific pages
to print.
2.
Now just peck the Enter key or click on the “OK” button
2.
USING THE MOUSE
1.
Click on File on
the Menu bar.
2.
Click on Print.
Again you will get a dialog box to make selections if you want to.
3.
Peck the Enter
key if you don’t want to make selections.
3.
OR
SHUTTING
DOWN YOUR COMPUTER
It
is best to close all your programs before you shut down your computer. The
easiest way is to click on the red X in the upper right corner of your screen.
An
alternative way is to go up to the Menu bar and click on File. Now come down
and click on Close. If you have not saved your latest changes you will be ask
if you want to. Say yes
USING
YOUR MOUSE
First
click on the master Start button on the lower left of your screen. Now click on
Shut Down. You will get the Shut Down screen. Be sure that the bullet is in
Shut Down. Then click OK. After showing several messages on the monitor, your
computer should now shut down. It may take a few minutes for it to shut down.
YOU ARE NOW A WORD PROCESSING EXPERT
WELL NOT QUITE
But you have done the complete cycle of word processing using Microsoft Works
Used the mouse and keyboard to execute the following operations:
Filed in WORKS WORD PROCESSING H & E folders
