BYLAWS
ARTICLES OF INCORPORATION AND BY LAWS
ARTICLE I
NAME
This Association shall be known as the Saint Adalbert's Alumni Association, Inc., a non-profit organization, organized under the laws of Pennsylvania, with its principal meeting place at the Polish Falcons of America, Nest 8, 60 South 18th Street, Pittsburgh, PA 15203, hereinafter called the Saint Adalbert's Alumni Association, Inc.
ARTICLE II
INTENTION
The intention of this Association shall be to interest all persons who personally attended St. Adalbert's School to promote a social interest, foster a feeling of mutual aid and benefit, and keep a record of the members. Reasonable fees may be charged, but any charge such as excessive membership fees, which would have the effect of precluding low and moderate income persons from joining is not permitted.
ARTICLE III
ANTI-DISCRIMINATION
All members shall conform with all anti-discrimination laws that are applicable to this date, and any amendments thereto.
ARTICLE IV
OFFICERS
The officers of the Association shall be as follows:
1. President
2. Vice-Presidents (2)
3. Financial Secretary
4. Recording Secretary
5. Treasurer
ARTICLE V
MEMBERSHIP
SECTION 1 Membership shall be opened to all whose address is City of Pittsburgh, County of Allegheny, State of Pennsylvania or United States of America, who attended St. Adalbert's School.
SECTION 2 Membership shall be vested in the name of the individual and shall not be transferrable.
SECTION 3 Paid membership is required for Officers and all Board Members, and voting for Election of Officers and Board Members.
SECTION 4 Membership obtained sixty (60) days prior to election of Officers and Board Members may not vote in that June's election.
SECTION 5 Membership year is July 1st to June 30th.
SECTION 6 Honorary membership will be available with no privileges and at the fee of $5.00 (five dollars).
ARTICLE VI
DUES
SECTION 1 The Associations fiscal year is July 1st to June 30th inclusive. The dues shall be three dollars ($3.00) a year, payable in advance on or before July 1st of each year.
SECTION 2 Members failing to pay dues within three (3) months shall automatically be suspended from membership and deprived of all privileges in the Association commencing with October 1st.
SECTION 3 Suspended members may be reinstated to active membership upon payment of current dues.
ARTICLE VII
MEETINGS
SECTION 1 The Annual meeting for the election of Officers and the transaction of business shall be held in the month of June of each year.
SECTION 2 Appointment of Committees.
SECTION 3 Four (4) members shall constitute a quorum for the transaction of business at Executive Board meetings.
SECTION 4 At the time appointed for the annual meeting, the President, in absence, the First Vice-President shall take the chair. In the absence of the President and First Vice-President, the Second Vice-President shall take the chair. In the absence of the President and both Vice-Presidents, a temporary chairperson may be chosen or elected from the numbers present.
SECTION 5 The order of business at all meetings shall be as follows:
1. Roll call of Officers
2. Reading of the Minutes
3. Secretary's Report
4. Treasurer's Report
5. Auditor's Report
6. Unfinished Business
7. Reports of Committees
8. Election of Officers
9. New Business
10. Adjournment
11. Provided that, for special purposes, the Association may, by a vote of the majority of those present, suspend the above order of business.
ARTICLE VIII
NOMINATIONS
SECTION 1 All nominations for all offices shall be made from the floor at a regular or special called meeting.
SECTION 2 All elections to office shall be by ballot.
SECTION 3 Notice must be sent out to all members stating the date and hour and place the nominations will be held, and if the majority of all members present at the meeting request to hold the election immediately after nominations it will be held if passed by two-thirds of the members present at the meeting.
ARTICLE IX
ELECTION
SECTION 1 The person receiving the highest number of votes cast for each office shall be declared elected.
SECTION 2 When a candidate has no opposition, that person shall be declared elected by acclamation.
SECTION 3 The President, two (2) Vice-Presidents, Financial Secretary, Secretary and Treasurer shall be elected for a period of one (1) year at the annual election. Duly elected officers shall enter upon their duties July 1st of the new year and shall hold office for the ensuing term or until their successors shall be elected.
SECTION 4 In case of death of one of the Officers of this Association during tenure in office, the Exectuive Board, together with the remaining Officers, shall appoint a successor to the vacant office until the next annual meeting of the Association
SECTION 5 The chair of the officers, who are intentionally absent for three (3) consecutive meetings, shall be automatically declared vacant.
ARTICLE X
DUTIES OF THE OFFICERS
SECTION 1 PRESIDENT: The presiding officer shall enforce all rules adopted for the government of this Association and countersign all orders of the Secretary or the Treasurer and appoint all committees not otherwise provided for. The President shall also have power to call a special meeting of this Association at any time at their discretion or upon the application of twenty-five (25) members made in writing.
SECTION 2 VICE-PRESIDENT: (1 & 2) Both Vice Presidents shall in the absence or disability of the President exercise and perform all duties of the President, and such duties as may be from time-to-time delegated by the President.
SECTION 3 FINANCIAL SECRETARY: To keep the record of all dues paying members. To send bills when due. To make provisions for collection of dues at meetings. To turn over all collection monies to the Treasurer, giving an accurate record to the Treasurer and keeping a duplicate for himself. This should be signed by the treasurer as having received such money. These records are to be kept by both for auditing purposes. To report on status of paid up memberships at regular intervals.
SECTION 4 SECRETARY: The Secretary shall prepare and keep a full and complete list of all members with record of service, record the proceedings of the meetings, receive all monies collected, paying the same over to the Treasurer, shall conduct the general correspondence of the Association and attend to such other matters as may be authorized by the Association.
SECTION 5 TREASURER: The Treasurer shall receive all monies from the Secretary, giving receipts therefore, keeping account of receipts and expenses, pay all orders drawn by the Secretary when countersigned by the President and make a full and accurate report of the condition of the Treasury at each annual meeting or when required by the Officers of the Association.
*NOTE* NO OFFICERS SHALL RECEIVE COMPENSATION FOR SERVICES
ARTICLE XI
COMMITTEES
SECTION 1 The following committee chairperson and vice chairperson, shall be appointed by the executive officers and shall attend all Executive Board meetings.
SECTION 2 The following committees are to be appointed:
1. Membership
2. Auditing
SECTION 3 MEMBERSHIP COMMITTEE: The Membership Committee shall comprise limits back to Executive Officers. All "Coordinators" are fully responsible to Treasurer for monies. Committee shall have duty to supply paid members with a proper membership card.
SECTION 4 AUDITING COMMITTEE: The President, at each annual meeting, shall appoint three (3) active members to serve as Auditors.
ARTICLE XII
INCORPORATION *
SECTION 1 Notwithstanding any other provision of these articles, the Corporation/Organization shall not carry on any other activities not permitted to be carried on.
SECTION 2 By a Corporation/Organization exempt from Federal Income Tax under Section 501 (C) (3) of Internal Revenue Code of 1954 or the corresponding provisions of any future (United States Internal Revenue Law) or
SECTION 3 By a Corporation/Organization contributions to which are deductible under Section 170 (C) (2) of the Internal Revenue Code of 1954 or corresponding provisions of any future United States Internal Revenue Law.
ARTICLE XIII
DISSOLUTION *
SECTION 1 Dissolution can only occur by two-thirds vote of membership.
SECTION 2 The Executive Board has the obligation to adhere to all existing Pennsylvania statutes for non-profit corporation on dissolution.
SECTION 3 Upon the dissolution of the corporation/organization, the Executive Board shall after paying or making provision for payment of all the liabilities of the corporation/organization, dispose of all the assets of the corporation/organization, in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as at the time shall qualify as an exempt organization or organizations under Section 501 (C) (3) of the Internal Revenue Code of 1954, (or corresponding provision of any future United States Internal Revenue Law) as the Executive Board shall determine.
SECTION 4 Any such assets not so disposed of, shall be disposed of by the Court of Common Pleas of the County in which the principal office of the corporation/organization is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine which are organized and operated exclusively for such purposes.
ARTICLE XIV
AMENDMENTS BY LAWS
SECTION 1 May be amended by a two-third vote of members, present and voting at any regular meeting.
SECTION 2 Members must be in good standing, on membership dues.
SECTION 3 Notice of such amendments is specified in call for meeting. Notice shall be sent out by the Secretary at least ten (10) days before meeting.
ARTICLE XV
AMENDMENTS ARTICLE OF INCORPORATION *
501 (C) (3) AND 170 (b) (1) (A) (VI) 509 (A) (2)
SECTION 1 Reference in Articles of Incorporation and By Laws shall be starred to show special attention.
SECTION 2 Non Profit 501 (C) (3) may not be amended without written permission Internal Revenue Service, includes 170 (b) (1) (A) (VI) 509 (A) (2).
SECTION 3 Incorporation may not be amended without written permission of Commonwealth of Pennsylvania.
ARTICLE XVI
EXECUTIVE BOARD STARRED ITEMS
SECTION 1 Must protect and maintain Internal Revenue tax exemption. Failure to do so will result in dismissal of officers involved.
SECTION 2 Responsible for filing Form 990 Internal Revenue, at close of fiscal year, June 30th, if income exceeds $10,000.00 per year. Last date to file (990) is October 31st.
SECTION 3 Must file service privilege tax, City of Pittsburgh, in April of each year. Membership dues are exempt from income base. All other income is base for payable tax.
ARTICLE XVII
EXECUTIVE BOARD
SECTION 1 Executive Board shall have the right to add Technical Advisor as needed.
SECTION 2 No limit shall be placed on number of Technical Advisors Executive Board may use.
SECTION 3 Technical Advisors shall have NO voting rights in Association, unless membership is approved by Executive Board under previous membership rules.
SECTION 4 May attend Executive Board meetings only on need of board.
SECTION 5 May attend membership meetings only by invitation of Executive Board and membership rules.
SECTION 6 Shall at all times preserve, protect the standards and integrity of Articles of Incorporation, By Laws, and Non Profit Internal Revenue Service 501 (C) (3) 170 (b) (1) (A) (VI) 509 (A) (2).
SECTION 7 Shall be dismissed by Executive Board when specialized knowledge, training, expertise or particular qualifications, are no longer required.
NOTE: SHALL NOT RECEIVE COMPENSATION OR EXPENSE FOR SPECIAL ASSIGNMENTS.
ARTICLE XVIII
POLITICAL *
SECTION 1 Executive Board shall not engage in, or permit any political activities as part of any of association, meetings or social activities.
ARTICLE XIX
RELIGIOUS SERVICE *
SECTION 1 Executive Board shall not engage in or permit any religious service to be held or engaged in as part of meeting or social activities of Association.
ARTICLE XX
BULK MAIL PERMIT
SECTION 1 Only Executive Board members shall have possession of bulk mail stamp.
SECTION 2 Executive Board must maintain "Account" United States Post Office.
SECTION 3 Any misuse of bulk mail permit stamp is immediate dismissal of Association membership.
ARTICLE XXI
STATIONERY - MEMBERSHIP LISTS
SECTION 1 Stationery bearing log of Association shall be used by Executive Board only.
SECTION 2 Membership list of Association shall be in possession of Executive Board only. Any sale or misuse will result in dismissal of membership and criminal prosecution will occur.
ARTICLE XXII
SEAL
SECTION 1 Only Executive Board may have possession of Seal and use thereof.
SECTION 2 Seal must be transferred to newly elected officers.
ARTICLE XXIII
CREDIT, CHARGE ACCOUNTS, SOLICITING FUNDS
SECTION 1 No one may use, or seek, without written consent of Executive Board.
SECTION 2 Executive Board may authorize use by members on special assignments for Association.
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