ARTICLE I - Membership
ARTICLE II - Officers
The officers of this organization shell be defined in the By-laws. Under no circumstances shall
there be less than four officers consisting of a President, a Vice President, a Secretary, and a
Treasurer. The officers of this organization shall be elected for a term of one year by ballot of
active members in a manner to be set forth in the By-laws. Vacancies occurring between elections
must be filled by special elections at the first regular meeting following the withdrawal or
resignation. A recall vote of any officer may be called by presenting a petition to any officer at a
regular meeting signed by a simple majority of the membership eligible to vote on organization
matters. A recall ballot shall be provided to all eligible voting members within 30 days following
the presentation in a manner set forth in the By-laws. The By-laws may provide for additional
officers including an elected Board of Directors and/or appointed Committee Chairpersons.
ARTICLE III - Duties of Officers
The duties of the officers shall be set forth in the By-laws.
ARTICLE IV - Meetings
The By-laws shall provide for regular, special, and annual meetings. At meetings, a minimum of
one-quarter of the membership shall constitute a quorum for the transaction of business.
ARTICLE V - Dues
The organization, by majority vote of those present at any regular meeting, may levy upon the
general membership such dues or assessments as shall be deemed necessary for the business of the
organization. Non-payment of such dues or assessments shall be cause for expulsion from the
organization within the discretion of the membership in a manner to be set forth in the By-laws.
ARTICLE VI - Membership Assistance
The organization, through designated committees, elected or appointed, will provide technical
advice to members concerning equipment design and operation to assist in compliance with all
pertinent rules and regulations as promulgated by the Federal Communications Commission. The
organization shall also maintain a program to foster and guide public relations.
ARTICLE VII - Constitutional Amendment
This Constitution may be amended by a two-thirds vote of the total membership. Absentee voting
shall be allowed and shall be controlled by the appropriate By-law. Proposals for amendments
shall be submitted in writing at a regular meeting. Balloting on constitutional amendments shall
commence following notification by the method of information distribution set forth in the By-laws.
ARTICLE VIII - By-laws Amendments
The By-laws may be amended by a majority vote of a properly constituted Quadram at two
consecutive regular meetings as defined in this constitution. By-laws amendments shall be
presented at a regular business meeting, with balloting on the issue to be at that meeting and at
the first regular business meeting following. Proposed By-laws amendments shall be publicized by
the method of information distribution set forth in the By-laws.
BY-LAWS
July 1, 1998
UP THE CRICK RADIO CLUB
SECTION I. PURPOSE AND GOALS
B. It shall be our purpose to further the exchange of information and cooperation
between members; to promote radio knowledge; to promote fraternalism among
amateur radio operators; and to so conduct our programs and activities so as to
advance the general interest, technical knowledge, state of the art, and welfare of
Amateur Radio in the greater community.
C. It shall be our further purpose to serve the public interest and convenience,
particularly in any emergency situation wherein the normal communication
facilities fail or are disrupted by act of God, enemy action or otherwise, or in
situations where normal communication systems require supplementation, all
such facilities and operations being controlled and operated by licensed operators,
members of this corporation, without reward for their services, under and by
authority of Federal Communications Commission, and in accordance with
appropriate existing United States treaties, Laws and Regulations.
1. FULL MEMBERSHIP is open to all parties interested in Amateur Radio
and the Amateur Radio Service.
2. FAMILY MEMBERSHIP is offered to all members of a family. Any FCC
licensed member in the family will be afforded the right to hold office and
have full voting privileges as stated in the By-laws. Applications for
membership shall be submitted at regular meetings.
3. CLUB MEMBERSHIP is offered to all clubs.
2. NON-LICENSED FAMILY MEMBERS will have the right to participate
in all activities. It does not include the right to vote or hold office.
3. CLUB MEMBERSHIP includes the right to participate in all activities and
receive the official publication. It does not include the right to vote or hold
office.
C. MEMBERSHIP FEES
1. Fees for all levels of membership are to be set each year at the annual
meeting.
2. It is permissible to set a fee schedule which gives a discount to a couple
residing together.
1. SCHEDULE
a. Quarterly meetings will be held on the second Saturday of every third
month at a location to be determined in advance by the Board of
Directors.
1. The July meeting is designated as the annual meeting.
2. The January meeting will be held to plan for the Hamfest to be
held in March.
3. Other meeting dates may be adjusted by vote of the membership
to avoid conflicts with holidays and hamfests.
B. MONTHLY MEETINGS
1. SCHEDULE
a. Monthly meetings will be held on the air on the 146.68 repeater at
1800 hours on the second Friday of every month with the exception
of the month when a quarterly meeting is being held.
C. SPECIAL MEETINGS
1. Special meetings must be called by the President upon the written requests from
any five [5] Full Members.
a. The written request for a Special Meeting must include the reason for
the request to be valid.
b. Only such business as appearing on the written request shall be
transacted.
2. Notices shall be sent to members concerning special meetings and the business
to be transacted. Such notices shall be sent so that they arrive not less than 24
hours before the meeting.
D. ANNUAL MEETING
1. The annual meeting shall take place on the second Saturday of July.
2. Election of officers for the upcoming year will take place at the annual meeting.
2. He/She shall enforce due observance of the Constitution and these
By-laws.
3. He/She shall decide all questions of order under Robert's Rules.
4. He/She shall sign all official documents adopted by the organization.
5. He/She shall perform any other duties pertaining to the office of President
as may be required for the orderly conduct of the organizations business
and not expressly defined within the Constitution and these By-laws.
B. VICE PRESIDENT
1. The Vice-President shall assume all the duties of the President in his/her
absence.
2. He/She shall organize activities including participating in operating events.
3. He/She shall act as head of the organizations Emergency Response Team in
the absence of an appointed team leader.
a. He/She shall conduct training activities including nets and drills.
4. He/She shall perform any other duties pertaining to the office of Vice
President as may be required for the orderly conduct of the organizations
business not assumed by the President and not expressly defined within the
Constitution and these By-laws.
C. SECRETARY
1. It shall be the duty of the Secretary to keep the Constitution and By-laws
of the organization and have the same with him/her at every meeting.
2. The Secretary shall note all amendments, deletions, and additions on the
Constitution and shall permit it to be consulted by members upon request.
3. The Secretary shall keep a record of the proceedings of all meetings.
4. The Secretary shall maintain a roll of members.
5. The Secretary shall submit membership applications for approval.
6. The Secretary shall carry on all correspondence including reading official
communications at each meeting.
7. The Secretary shall provide meeting notices to be distributed by the method
of information distribution set forth in the By-laws.
8. The Secretary shall turn over all items belonging to the organization to
his/her successor at the expiration of his/her term.
9. He/She shall edit and publish the official publication.
D. TREASURER
1. The Treasurer shall receive and provide receipt for all monies paid to the
organization.
2. The Treasurer shall keep an accurate account of all monies received and
expended.
3. The Treasurer shall pay no bills without proper authorization.
4. At the end of each quarter, the Treasurer shall submit an itemized
statement of receipts and disbursements.
5. The Treasurer shall turn over all materials belonging to the organization
in his/her possession to his/her successor at the end of his/her term.
E. BOARD OF DIRECTORS
1. The Board of Directors shall consist of the elected officers of the
organization.
1. An election committee shall be selected at the May meeting by the Board
of Directors.
2. The Election Committee shall conduct the nomination and election process
per the Constitution and these By-laws.
B. NOMINATIONS
1. Nomination ballots shall be mailed to all Full Members during the month of
June.
a. All Full Members are eligible for office and shall be listed on the
Nomination Ballot.
b. Nominees must receive three [3] nomination votes to be considered
a viable candidate.
c. Any nominee may decline to be a candidate.
1. The Nomination Ballot shall contain an appropriate area
to decline a nomination.
2. A prospective candidate may decline in person at any
Regular Meeting prior to the election.
3. Candidates shall be announced at the June Regular
Meeting.
C. ELECTION
1. Election ballots shall be mailed to all Full Members immediately following
the June meeting.
2. Ballots must be postmarked five [5] days prior to the July regular meeting.
3. Balloting from the floor will be taken at the July regular meeting from any
Full Member who has not cast a mail-in ballot.
4. Each current Full Member shall cast no more than one [1] vote for any
candidate and no more than one [1] vote for any office.
5. Any candidate elected to more than one [1] office shall be consulted prior
to announcement of the election results.
a. Any candidate elected to more than one [1] office shall be
given, in private, the opportunity to choose which office
he/she will fill.
b. The office which a candidate does not fill under these
circumstances shall go to the candidate with the second
highest number of votes.
6. The results of the election shall be announced to the membership before
adjournment of the July regular meeting.
D. SPECIAL ELECTIONS
1. Special Elections shall be held to fill any office vacated before the end of
a term.
a. Nomination ballots shall be mailed to all Full Members during the
month following opening of the position.
1. All Full Members are eligible for office and shall be listed on
the nomination ballot.
b. Nominees must receive three [3] nomination votes to be considered
a viable candidate.
c. Any nominee may decline to be a candidate.
1. The Nomination Ballot shall contain an appropriate area to
decline the nomination.
2. A prospective candidate may decline in person at any
regular meeting prior to the election.
d. Candidates shall be announced the next Regular Meeting.
2. Election Ballots shall be mailed to all Full Members immediately following the
meeting.
a. Ballots must be postmarked five [5] days prior to the next Regular
Meeting.
b. Balloting from the floor will be taken at the next Regular Meeting
from any Full Member who has not cast a mail-in ballot.
c. Each current Full Member shall cast no more than one [1] vote for
any candidate and no more than one [1] vote for any office.
1. The term of office is set in the Constitution.
2. Terms of office shall begin in July following election to office and run until June of
the following year.
a. An officer elected in a special election shall serve a term beginning at the
time of election until the end of the current term.
3. Election for President, Vice President, Secretary, and Treasurer shall be all in the
same year.
4. Election times for any other offices shall be determined upon creation of those
offices and amendment of these By-laws to cover such offices.
1. Requests for recall must be in the form of a petition.
2. Petitions for recall must be presented to an officer of the
organization at a Regular Meeting in person.
3. The petition must be signed by a minimum of a simple
majority of Full Members to be considered valid.
4. The recall petition must state the reason for requesting the
recall.
B. Upon presentation of a valid petition for recall, a recall election is required
to be set for the next Regular Meeting.
1. Recall ballots shall be mailed to all Full Members immediately
following the presentation of a valid recall petition.
2. Ballots for absentee voting must be postmarked five [5] days prior
to the next regular meeting.
3. Balloting from the floor will be taken at the next Regular Meeting
from any Full Member who has not cast a mail-in ballot.
C. A two-thirds [2/3] majority of the eligible Full Members is required to remove any
officer from their post.
1. All required notices shall be published therein.
2. Full Club Memberships as defined in Section II include a subscription to
The UTC Telegraph at no additional charge.
a. Subscriptions may be available to non-members at a subscription
rate to be determined by a vote of the membership.
B. All official notices will be posted on the Internet during any times that the
organization supports a World Wide Web Site and/or e-mail reflector (also known
as a list server).
B. The By-laws will be maintained in two [2] forms.
1. An original copy will be maintained with changes noted as
attachments including changes in the dates of said changes
and amendments. This copy will serve as the official reference
to any question concerning the By-laws which cannot be
answered by the working copy. This copy wil be kept with the
` organization's official records.
2. A working copy will be kept in which all changes are inserted
in their proper place within the document. This copy will be the
distribution copy.
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