HARBOR BAY YACHT CLUB

August 3, 2002

Membership Meeting

 

Call to Order:  Comm. Barber called the meeting to order at 10:10 a.m.

 

Roll Call of Officers and Trustees:

Present:  Comm. Barber, V/C Colebrook, Treas. Smith, Sec. Righter, Trustees Chontofasky and Parsons, P/C Cunningham.

Absent:  R/C Hurst, Trustees Hope, D. Righter, Wondrak.

 

Acceptance of Minutes:  Membership voted to accept the minutes as posted.

 

Treasurer’s Report:  Treas. Smith passed out copies of the Treasurers’ Balance Sheet and P & L Statement. 

 

Report of Elections:  Sec. Righter reported on the ballot returns:  of 162 mailed out, 78 ballots were returned and counted.  Voted in for the 2003 season were Jeannie Brandt for Rear Commodore and Joann Mead and Terry Was for Trustee for 2 years each.

 

Report of New Members:  Comm. Barber reported that 2 new members had been approved by the trustees:  Robert and Blythe Schubert who were in attendance and presented to the membership, and Kip and Kelly Anderson.

 

Reports of Committees:

Planning Committee:  V/C Colebrook reported for the committee that they had just received 2 estimates for building the proposed clubhouse facility that were high.  Work will be undertaken to make adjustments to get the cost down.  The committee and trustees remain committed to the process.

Social Committee:  Jeannie Brandt reported that last month’s Boat Walk was a success with 13 boats participating and 63 paid walkers.  Many thanks were extended to all that participated.  The next social on 8/24 would be a club fundraising dinner at a cost of $15/member; $5/child.  It will be open to the membership and their guests.  All were encouraged to bring potential new member guests.  Help was requested for table setup and with children’s games.  The final social of the season on 9/21 will be a Clambake Dinner with the theme of “Show Your Colors.”  All in attendance are strongly encouraged to wear HBYC logowear or colors.

Cruise Committee:  Ray Chontofasky reported that the next 2 cruises are to Leamington, ON.  Pirates Weekend is 8/9-11 and Tomato Festival is 8/16-18.

Boutique:  Nancy Chontofasky reported that the boutique was open during the clubhouse open house during the Marina Party and had made over $400.  New items are in and Christmas ornaments will be in soon. 

Newsletter:  Sue Young reported that the newsletter will go out the coming week – she has been out of town.  Articles from members about their cruises were encouraged.

Trustees Report:  Comm. Barber reported that the trustees will institute name tags for the 2003 season; the locks on the coolers will be removed and contents sold and thereafter no alcoholic items were to be stored in the coolers so that they could be available to the membership; the locks on all clubhouse building doors will be rekeyed due to security issues; disposal of ashes from the grills was outlined as follows:

1. If you get out one of the large grills, you are responsible for cleaning the grill and putting it away.
2. You need to line the grill with aluminum foil before you start your fire.  This will aid in cleaning up when finished.
3. You need to douse the coals with water and make sure that the coals are extinguished and cool.  Preferably this should be done the next day.
4. The ashes need to be removed and placed in the metal container provided by the marina.
5. The grills need to be put back in the gashouse.

 

New Business:

Bill Buschor reported that the club burgee at the gas dock was in bad shape.

John Noyes reported that several utensils had been removed from the clubhouse, particularly knives and corkscrews.  All members were encouraged to return any items that may have been inadvertently taken.

 

Motion was made by Bill Buschor to adjourn, 2^nd by Lenny Goshorn, motion approved.

 

Respectfully submitted,

 

Melinda Righter

Secretary