CONSTITUTION and BYLAWS
NODAK FLYING CLUB, INC.
GRAND FORKS, NORTH DAKOTA
Wherever herein used, the term ďClubĒ refers to the NODAK FLYING CLUB, INC.
The specific and primary purpose for which the corporation is formed is:
1. To provide aircraft, equipment, material, facilities, and supplies of any kind or type to enable properly qualified members to engage in private flying of aircraft at minimal expense.
2. To foster and encourage interest in private aviation.
3. To provide teaching, training, and educational facilities for the study of the art of flying.
(Regular, Associate, and Inactive)
1. Regular membership shall be defined as active paying members who are interested in furthering the objectives and purpose for which the Club is organized. New applications must be known and recommended by a club member and must submit a completed application form. The completed application will serve as the basis for an investigation and evaluation of the prospective member by the Board of Directors. The proposed member may then be admitted by the recommendation of the Board.
2. Associate members are dependents of regular members. Associate members shall be permitted to take flight instruction in the club aircraft, and pursue flying activities as regular members. Flight time shall be recorded in the regular memberís name and charged to his account.
3. A person selected to regular membership shall activate his membership by paying the current monthly dues, an $85.00 initiation fee and a deposit of $100.00 which will be refunded when leaving the club. Member credit limit will be double the deposit paid.
4. The number of members admitted into the club shall be set and adjusted by the board of Directors.
5. Persons under 18 years of age desiring membership shall submit with their application a letter of consent from their parents or legal guardian, except active duty military personnel and their wives.
6. If a member desires to become an inactive member in the club, the following procedure shall be followed:
(a) He shall request an inactive status, explain the necessity for such action, giving notice to the President or the Treasure.
(b) If approved, he shall be privileged to pay the reduced rate as inactivity.
(c) The length of such inactivity shall be limited to a six month period. If, at the end of the six months, a longer period is desired by the member, he shall reapply in the manner described in section 6 , Part (a) and (b) above.
(d) When an inactive member wishes to reactive his membership, he may do so without vote of the membership. If his past dues are fully paid and by payment of the current monthly regular dues. In the event the club has a full number of active members as determined by the Board of Directors, he must wait until a vacancy occurs, but he is entitled to be ahead of any non-member on the waiting list.
(e) All inactive members shall pay their dues in advance ($18.00 for six months) thus eliminating the necessity for sending statements each month and thereby saving on the postage and paperwork. At the end of the six months, the member will be reinstated as a regular member and billed regular membership dues, unless he has reapplied as required in paragraph (c) above.
(f) Members in good standing who must leave the area for occupational reasons for extended periods will be exempt from initiation fees when rejoining Nodak Flying Club.
7. Any member contemplating resigning from the club shall submit a written notice to an officer of the Club, stating the effective date of the resignation. All obligations of the Club to the member shall cease as of the effective date of his resignation.
8. Any officer or member may be removed for cause from office or membership in the club or both by a vote of three-fourths of the members present at a regular meeting, provided the motion was made at a previous meeting and that written notice was given by mail to all members.
9. Voting privileges shall be limited to regular members of either active or associate status who are present at the regular meeting at which a vote is taken. One vote is allotted each member, regardless of the memberís flying status.
DUTIES OF THE CORPORATION OFFICERS
The president shall be chief executive officer of the corporation and shall preside at corporation meetings. The president shall prosecute and execute all business arrangements of the corporation unless such authority be delegated by him to another corporation member. All business agreements except those involving immediate necessary aircraft maintenance shall first be approved by a majority of the Board of Directors.
The President shall be designated as ex-officio member of all standing committees.
The President shall call the meeting of the Board of Directors, and the General Membership meetings.
2. VICE -PRESIDENT
The Vice-President shall perform the duties of the President in the event of the absence of or disability of the President.
The Vice-President shall also perform such duties connected with the operation of the corporation as he may undertake at the direction of the President .
Should the President fail to perform his duties due to absence,. sickness, or any other reason, it shall be the duty of the Vice-President to assume the duties of the president until such time as the President again assumes the performance of his duties.
The Secretary shall keep an accurate record of the proceedings of all regular meetings of the club and Board of Directors meetings. He shall keep an up-to-date membership book showing the name, address and telephone number of each member, together with information on airmenís certificates and ratings held, and other pertinent data as contained in the Club membership application form. He shall be custodian of the Articles of Incorporation, the Constitution and Bylaws, the Operations Manual, and all correspondence of the Club including insurance papers. He shall assume any additional duties as assigned by the President.
The Treasurer shall receive all moneys due the Club, and deposit same in the name of the Club in a bank approved by the Board of Directors. He shall pay all Club bills and keep an itemized account of all financial transactions. He shall prepare a financial statement to be presented at each regular meeting.
APPOINTED OFFICERS AND COMMITTEES
1. The Maintenance and Safety Officers, the Audit Committee and any other Office or committee deemed necessary shall be appointed by the President and shall serve for the fiscal year.
2. The Maintenance Officer shall be responsible to see all Club aircraft and equipment are properly maintained and cleared.
3. The Safety Officer shall be responsible for the safety education of the Club members and shall present items of pertinence as they relate to the activities of the Club.
4. The Audit Committee shall consist of three members. This committee shall take an inventory of all Club property and shall perform an Audit of the club books and re-evaluation of Club assets during July of reach fiscal year. It shall make its report at the next regular meeting.
BOARD OF DIRECTORS
The Board of Directors shall consist of one Director for each 15 members in good standing as of the first day of May each calendar year, but in no event shall consist of less than five members. All members of the Board must be Regular members in good standing. The newly elected Board shall meet each year following the annual membership meeting, but no later than July 1st, and at that meeting shall elect the Corporation Officers. The term of office for the Board shall be two years or until their successors have been elected. Should a vacancy occur in the Corporation Officers, the Board shall appoint an officer from their membership to fill the vacancy.
The Board shall have general supervision of the affairs of the Club Constitution and Bylaws. None of the acts of the Board shall conflict with any action taken by the Club at a regular membership meeting. It shall report to the Club on matters of policy recommendation and any action taken and decisions reached at itís meetings.
At the May, 1972 meeting, 50% of the members elected to the board shall be elected for a two-year term, and the remaining 50% or portion thereof, shall be elected for a one-year term.
MEETING AND QUORUUM
1. Regular meetings of the Club shall be held at least once each year on a date and a time and place considered most convenient for the members. The decisions as to said date, time and place shall be made by the President, and written notice shall be sent to all members by the Club Treasurer with the monthly statement.
2. Special meetings of the membership may be called by the President at any time or upon request of the Board, or upon written request of 25% of the active membership of the Club.
3. Board of Directors meetings may be called at any time. The President of the Board shall give notice of date, time place of said meeting.
(a) A majority of the members present at any meeting called as provided by Article VII, Paragraph 1 and 2 above, may take action on any matter.
(b) The presence of three members of the Board of Directors shall constitute a quorum for any meeting of the Board.
1. At the regular annual meeting in May, election of Officers for the ensuing fiscal year shall be held. The fiscal year shall begin July 1st.
Dues, Flight costs, Assessments, Penalties and Delinquencies
1. Monthly dues and hourly flight costs for Club-operated aircraft shall be set or adjusted by the Board of Directors as deemed necessary.
2. All penalties imposed, whether for violation of Federal Aviation Agency Rules, Club Rules or for damages resulting from an accident, are due and payable to the club upon date of determination and become delinquent thirty days from said date.
3. Members monthly dues and flight charges are payable the first of each calendar month and are delinquent on the first of the following month. Any member whose account is delinquent on the first day of the month shall automatically be placed on inactive status. He shall be notified by the Club Treasurer of his delinquency and inactive status, and he shall not be permitted to schedule or use Club Aircraft. After a delinquency of 30 days or the first of the following month, he shall automatically forfeit his membership unless he makes satisfactory arrangements with the Club Treasurer or President. If a member is dropped for nonpayment, it shall be the duty of the club Treasurer to notify the delinquent member by registered or certified letter and return receipt. Anyone who is dropped will once again have to pay the initiation fee, plus a $100.00 refundable deposit to again join the Club and fly Club aircraft. As a result, any membership application must be approved and signed by a Club Director before that person can legally fly Club aircraft. Anyone who is not a member or has been dropped from membership is no longer covered by Club Insurance. The aircraft will be considered stolen and promptly reported to the appropriate authorities.
All property, including aircraft, accessories and components and related equipment, etc., purchased with Club funds shall be owned out-right in the name of the Club.
1. All flying shall be done in strict observance of the existing Federal Aviation Agency Regulations, Club Operations Manual and local field rules.
2. Any member operating Club aircraft in violation of any authority as stated in Section 1 above shall become subject to dismissal. Violations shall be considered by the Board of Directors which may:
(a) Dismiss the charges;
(b) Impose a penalty not to exceed $25.00 per violation and /or the cost of any damage resulting from such violation;
(c) Suspend the privilege of using aircraft operated by the Club for a period not to exceed ninety days;
(d) Cancel membership.
If the member or holder of the canceled membership desires, he may appeal the decision of the Board of Directors to the membership at a regular meeting of the Club. To overrule the decision of the Board, a majority vote of the members present is required.
3. Any accident coming to the attention of the Club will be investigated by the Board of Directors. The Board will take all steps necessary to ascertain the facts, conditions, and circumstances of the accident, and will accord all parties involved an opportunity for a hearing before said Board. The Boards shall base this decision of financial responsibility on its findings and shall submit this decision to the members at the next regular meeting for approval. A majority vote of the members present is required to accept the recommendation of the Board.
4. Each member is responsible for the aircraft while it is in his charge. In case of damage to the aircraft, the pilot in command at the time the damage occurs shall be liable up to the first $500.00 of the damage. The determination of the memberís liability will be accomplished by the procedure out lined in Section 3 above.
1. These Bylaws may be amended by a three-fourths vote of the members present at any general membership meeting, provide that notice of proposed amendments was given at least 10 days prior to that meeting.
2. The Club Operations Manual can be adopted or amended by a majority vote of the members at any regular meeting.