BOARD OF EDUCATION MEETINGS CONT.

LISTED IN ORDER OF OCCURANCE

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THE ELROY-KENDALL-WILTON SCHOOL DISTRICT
BOARD OF EDUCATION
HELD ITS BUSINESS MEETING ON
MONDAY MAY 24th, 1999 1N THE
ROYAL HIGH SCHOOL LIBRARY, ELROY, WIS.
BEGINNING AT 7:30 pm.

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All members of the Board present except Craig Hanson

Minutes of April 26th & May 13th approved by voice vote.

Comittees Appointed
The members of the three standing committees were all reappointed.

  • Personal Committee-Don Yahnke, Tim Welch and Craig Hanson
  • Policy Committee-Kay Dougherty, Douglas McCracken and Mike O'Gara
  • Building & Grounds Committee Mike Murphy, Sue Schroeder and Louise Jensen (newly elected to the board this year).

    Locating 2nd Grade Students
    On the question that was brought up at the May 13th Board meeting by Kathy Hefner, Board PresidentYahnke said that the situation this year was a bit different than it was when the decision was made to move the Wilton students to Kendall, saying then it was 8 Wilton and 14 Kendall and now the difference is 10 Wilton and 13 Kendall. Tim Welch said the thought that the door should be left open to leave the 2nd grade students in both districts and Kay Dougherty said that she would agree and would recommend that the two schools (Wilton and Kendall)retain their own 2nd graders but saying a lot can happen between now and the beginning of the new school year. She then made a motion to table any decision until the last regular school board meeting in July in order to be more current as to what the true 2nd grade students ratio in the two localities would be at that time. Sue Schroeder seconded Kay's motion and the Board approved by voice vote.

    Policy on Items From The Floor
    School Board Sec. Kay Dougherty read the committees recommendations which were the same as the first reading at the Board Meeting on May 13th except and addition which said: All questions or remarks must be made directly to the President or members of the School Board. The following were the other recommendations..

  • 1. Meeting of the Board of Education shall be open to the public,
  • 2. The Board can only act on those items duly noted and published on the agenda.
  • 3. Members of the audience who wish to speak on any item, including current agenda items, will be recognized when that item is presented or, announced by the chair or President of the Board.
  • 4. Members of the audience will be asked to hold their comments to 3 minutes or less.
  • 5. Any member of the audience who wishes to present a item at at a board meeting must get their request to the District Superintendent, at least one week prior to the board meeting.
  • 6. The Board may reserve its comments on any question that has not been duly submitted prior to that Board meeting.
  • 7. This policy applies to regular and business Board meetings.
  • 8. Special Meetings will operate under a different policy.
    On a motion by Tim Welch seconded by Mike Murphy. Approved by voice vote.

    On the question of when to hold the School District's Annual Meeting.
    It was explained by Supt. Keenan and emphasized by Board President Don Yahnke that one of the reason for holding the meeting as late in the year as possible is to have time to get a better handle on the financial situation Motion by Doug McCracken seconded by Sue Schroeder to hold the EKW School District Annual Meeting on August 23rd at Kendall, Wisconsin. Approved by voice vote.

    On the topic of School District Configuration,
    Tim McGowan said that he and Louise Jensen had meet and they had conversations with others and decided to wait with any meeting with all three committees could get to gether and meet with TCI. President Don Yahnke said that since school would soon be out that daytime meetings would TCI and the committees could probably be worked out. No further discussion.

    On the topic of Board meeting Dates,
    There was a number of suggestions such as once monthly, with committees meeting being held whenever the committee's felt the need. That if the agenda became so burdensome as to run very late into the evenings then possibly two board meetings the following month. Supt Keenan, said that it seems like he hardly has time to get the packets done for one board meeting before it is time for the next. meeting. Further discussion was postponed by Pres. Yahnke to the next meeting when an attempt will be made to set dates after board members have had time to think it over.

    Revenue Cap Worksheet
    Mr. Keenan, had made available to the Board members and the audience a worksheet. showing how the district figures its revenue and what part the state and the local taxpayers pay. Since it was not possible to completely finish the report at this time I will try and post it when Mr. Keenan has it fully completed which I assume will be sometime prior to the Annual Meeting on August 23rd. I can say this much that on line 11 of the report it states that our 1999-2000 Revenue Limit with Exemptions will be $6,517,220. That is using the figure of an 3 year average of attendance (945 students) with $6,788.77 behind each student. It is kind of a complicated scenario and if you are anxious to see a copy before I get it posted in Aug. drop by the District Office and pick up a copy.

    Referendum to Exceed the Revenue Cap
    Mr. Keenan recommended that a two year Referendum to Exceed Revenue Cap in the amount of $600.000.00. The needs to be as follow: .

  • $80,000 for Reading specialist and At Risk specialist
  • $100,000 for Technology Updating in Computer area.
  • $100,000 for Upgrading Current Shop Area
  • $20,00 to cover a proposed shortfall.
    Keenan said I would suggest that you take this and digest it a little and
    then come back with some suggestions at the next meeting.

    Royall High School Electric
    Mr. Keenan said that because of the many additional electrical services to the school, such as computers, refrigerators, etc. that there is a need to rewire in certain areas. He suggested that oft time it was necessary either to curtail electrical use in the kitchen or in the computer room that he would recommend to the Board that a new service be installed to the kitchen area. He already has had estimates made and it came to about $55,000. There was a low keyed question on whether to go ahead until we know what the result of any configuration. There was no follow through on that question. Kay Dougherty asked what the district is paying for consumables such as work books etc. in order the taxpayers had some relationship to the this electrical cost of a one time service to other costs that occur on a yearly bases and was informed by Mr. Keenan it was about $50,000 a year .
    Motion by Doug McCracken seconded by Louise Jensen to authorize the expenditure of $55,000 to upgrade the Electrical system at the Royall High School in Elroy. Motion was approved on a voice vote.

    On paying outstanding Bills for Month of April.
    Motion by Tim Welch second by Mike O'Gara - Approved by voice vote.

    On Going Into Closed Session
    Motion by Kay Dougherty - Seconded by Sue Schroeder
    Unanimous Approval by roll call vote by all present. Craig Hanson Absent..

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    AGENDA FOR MAY 24TH BOARD MEETING
    *Requires action from the Board.

  • 1. Call to Order
  • 2. Item From the Floor
  • 3. Aprrove Minutes*
  • 4. Committee Assignments*
  • 5. Kendall & Wilton Second Grade* (Details listed below)
  • 6. Policy on Items From The Floor* (Details listed below)
  • 7. Annual Meeting Date*
  • 8. Committee Report/Configuration
  • 9. Board Meeting Dates
  • 10. Revenue Cap Worksheet
  • 11. Referendum to Exceed the Revenue Cap*
  • 12. Royall High School Electric*
  • 13. Bills and Finance*
  • 14. Closed Session*

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    SHOULD EKW BOARD OR DISTRICT PARENTS DECIDE WHERE
    THEIR CHILD IS SENT?

    At the April 26th EKW Board of Education meeting held in Wilton, Kathy Hefner, a teacher and resident of the EKW School District brought up the question of the School Boards present policy of moving elementary students around the district in order to balance class size

    She said for example that this next year there would be 13 second graders at Kendall and 10 second graders a Wilton and that the plan by the district was to move all the Wilton second graders to Kendall so that they could have two classes there with 11 and 13.

    The question that she and other parents are asking is: Is such a policy warranted under the circumstances. There are still going to be two teachers. There is going to be the extra cost of transporting the students to Kendall and what is to be gained?

    If this subject of moving students around the district just to even up classes concerns you then here is your chance to be heard this Monday night when the EKW School Board meeting accepts ITEMS FROM THE FLOOR There will be no public discussion of the subject during the period in which the Board of Education debates the question.

    SO LET YOUR VOICE BE HEARD

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    POLICY COMMITTEE REPORT
    by Sec. Kay Dougherty-1st Reading

    This is a policy pertaining to "ITEMS FROM FLOOR"

  • 1. Meeting of the Board of Education shall be open to the public,
  • 2. The Board can only act on those items duly noted and
    published on the agenda.
  • 3. Members of the audience who wish to speak on any item,
    including current agenda items, will be recognized
    when that item is presented or,
    announced by the chair or President of the Board.
  • 4. Members of the audience will be asked to hold thier
    comments to 3 minutes or less.
    (Doug Path donated a 3 minute timer to the Board at an earlier meeting.)
  • 5. Any member of the audience who wishes to present a item at
    at a board meeting must get their request to the
    Superintended of Schools,at least one week prior to the board meeting.
    The Board may reserve its comments on any question that
    has not been duly submited prior to that Board meeting.
  • 6. This policy applies to regular amd business Board meetings.
    Special Meetings will operate under a different policy.

    NOTE: This is the Second Reading
    A vote to adopt as a part of Policy will be be
    presented at Monday evening Board Meeting.

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    POLICY ON POSTING ARTICLES:
    We appreciate Your Phone Calls,
    However,
    Only Written or E-mail Comments, or Articles Will Be Posted.

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    To Make It Easy To Reply. click My Turn

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    COMING SOON-THE ACTUAL COST OF 10.5 MILLION BOND ISSUE
    FOR YOU AS A TAXPAYER.
    WE ARE STILL TRYING TO GET THE FULL DETAILS

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    EKW BOARD OF EDUCATION MET APRIL 26TH-1999
    AT WILTON ELEMENTARY SCHOOL-7:30pm

    HIGHLIGHTS:

  • All Present Officers Of Board Re-elected.
  • Doug Path Honored For His Past Service on Board.
  • Kathy Hefner, asks Board For a More Flexible Class Size Policy.
  • Kenann, Announced Board & Teachers Union agreed to
    3.8% pay increase.
  • Mike Baurnfiend, says detachment petition volunteers
    are getting an average 85-90% sign up.
  • Pres. Yahnke Appoints Committee consisting of
    Welch, Schroeder, Jensen and himself
    to meet and discuss with N.O.W Committee more detail on detachment.
  • Kay Dougherty Outlines Policy on Items From The Floor
  • Bill Ferris, Supt. of Wilton School. Gave detailed report
    on need if and when they built a new school in Wilton.
    More details will be posted later.
  • Curriculum Committe made a report through Mr. Keenan.
    Full details will be sent later.
  • Levy Referendum discussed - no action taken.
  • Board adjorned for Closed Meeting.

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    BILL FARRIS "SPACE REQUIREMENTS PROPOSAL"
    WILTON ELEMENTARY SCHOOL
    AS REQUESTED BY THE EKW SCHOOL BOARD's APRIL 8TH MEETING.

    This is a K-6 report on what the teaching staff in the Wilton/Kendall area felt would be the needs of a new or renovated Wilton facilities as proposed under the 3 site configuration which has been tabled for the time being.

  • KINDERGARTEN - Larger than General Elementary Size with adequate storage and amenities.
  • GRADES 1-6 - Typical Elementary Size with adequate storage and amenities
  • COMPUTER LAB- All Computers to have Internet Access. Enough computers for Students to be able to work individually. A central server to load programs for instruction.
  • TITLE 1 - Increase size of room to Typical Classroom with storage and amenities.
  • ART- Larger than Average Elementary Classroom with adequate storage.
  • MUSIC-Locate away from Gym or other areas of noise conflicts.
    Storage for Instruments as well as Cabinetry for storage
  • TITLE 1 PRESCHOOL- Larger than General Elementary size-storage and amenities.
  • PLAYGROUND EQUIPMENT-All existing playground equipment is outdated and should be removed for safety reasons. New equipment must be installed with proper ground cushioning to meet current industry standards. Equipment should meet the wide range of interest of three year olds to twelve year olds.
  • SPECIAL EDUCATION-Grades 1-6.- With double class sections this program should be located at the Elroy Grade School so that the EEN population can be dispersed more evenly across grade levels.
  • OFFICE AREA-Needs to be located to visually observe the building entrance. Adequate space for Secretary, Principle, Nurses Office with rest room, Conference Room, Guidance Office, Speech Therapist and Psychologist Testing.
  • STAFF WORKROOM-Include Internet drop and phone service. Should be separate from area where copy machines, etc. are operated.
  • LIBRARY-Needs to be spacious enough to double as a meeting facility. Should have a built in riser for student to perform or observe presentations.
  • KITCHEN AND CAFETERIA- It is the Principal's opinion that this facility should house a "Serving" kitchen only and that meals should be prepared elsewhere and transported to Wilton. This opinion differs from the opinion of the current Wilton kitchen staff. The Wilton Kitchen staff feels it should maintain a cooking kitchen with no
    island in the center and plenty of storage space.
  • LOCKER ROOMS WITH SHOWERS-No suggestions
  • ELECTRIC WATER COOLERS-No suggestions
  • TELEPHONES-To be provided in all office and classroom locations.
  • PROGRAMMABLE BELL SYSTEM - Audible to playground
  • CAFETERIA-Tables should be moveable so room can be used as a meeting area. Should provide acoustic sound absorption. Concealed storage area for tables and etc.
  • CLOCK SYSTEM-Uniform system that can be set from central location
  • STAFF RESTROOM-Seperate from those for student use.
  • HANDICAP ACCESSIBLE-All locations on one level
  • ADJUSTABLE SHELVING-One wall in each room with floor to ceiling.
  • WHITE LIQUID BOARDS-Dry erase board used throughout the building
  • CARPETING-Classroom carpeted for quiet learning environment.
  • AIR CONDITIONING-Throughout building
  • SECURITY-Security system with alarms, cameras etc.
  • HALL LOCKERS-Grades 4-6 lockers with doors and locks
    Lower grades, no doors but seperated from belongs other students.
  • COMMON AREA-Area near the building entrance where students work and projects can be displayed or artisans may work.
  • AID WORKROOM-Where copy machines are located and the aids may work on tasks. This should be large enough for two aids with each having their own desk. Room for a worktable, and adequate storage.
  • STUDY AREA-Location incorporated into the building where parents and volunteers may listen to students read or help students. This needs to take place outside of the general classroom. Currently these activities take place in the hall or storage closet, which is unacceptable.
  • ADEQUATE PARKING-To accommodate staff and visitors attending school functions.
  • Phy.Ed.Office-This should be located adjacent to the Gym. Adequate equipment storage.
  • GYMNASIUM-Minimum Jr. High size gym so that Jr. High Basketball games can be played. Bleacher seating to accommodate 250 adults.
  • INTERCOM SYSTEM-Building wide connected to main office.
  • BLACKTOP PLAYGROUND AREA-Away from traffic and parking. Near grass playground to be used when other playground is too muddy or wet.

    ADDITIONS NOT CURRENTLY AT THE WILTON FACILITY

  • SCIENCE LAB- With work tables and storage for multi-grade levels
  • ONE EXTRA CLASSROOM - So structure is not at maximum upon opening.
  • READING SPECIALIST OFFICE AND CLASSROOM- The district had identified the need for a full time reading specialist. That person needs office space and a one half size classroom in which to work with students.
  • EARLY CHILDHOOD - EC/EEN-The building principal believes that EC/EEN should be located in this facility. Restroom facilities and kitchen facilities should be included. This room should be larger than the typical elementary classrooms. The EC/EEN Teacher and staff feel that they should be located at the Elroy Grade School
  • TECHNOLOGY COORDINATOR OFFICE- This office should be located adjacent to the computer lab so that the coordinator would be available to provide assistance with lab problems and work on equipment as needed.
  • INTERNET ACCESS-Each classroom will have a minimum of three active drops with the wiring run to expand the number of drops at some future date.

    ADDITIONAL COMMENTS

  • The "Typical" classroom is assumed to have running water, windows to the outside, plenty of cabinetry for storage of materials etc.
  • An area needs to be incorporated into the building somewhere that can be used for Lyceums, Lectures, Presentations , etc. The acoustics should be suitable for such activities.

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    This was the AGENDA for May 13th Board Meeting
    *Requires a Board Vote

  • 1. Call to Order
  • 2. Reorganization of the Board of Education*
  • 3. Call Regular Meeting to Order
  • 4. Items From The Floor
  • 5. N.O.W Committee Report
  • 6. Policy Committee*
  • 7. Committee Report/Configuration
  • 8. Curriculum Committee Report
  • 9. Closed Session* According to WI Statutes 19.85 1(a)(c)(e)
    Personnel Matters: Adminstrator's Evaluation
  • 10 Adjourn*

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    SAUK-PRAIRIE PARTY INQUIRES FOR DIRECTIONS

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    TIM McGOWAN "SPACE REQUIREMENTS PROPOSAL" DRAFT #1
    AS REQUESTED BY THE EKW SCHOOL BOARD's APRIL 8TH MEETING.

    Please find attached a listing that details building space requirements for Royal Middle and High Schools. It is the resulting product of staff input that was gathered when given the challenge by the EKW Board of Education to identify program space requirements needed to effectively and efficiently educate the students of our school-community. It is important to note that in terms of this Board directive, the only guideline was to have classrooms considered as "assets" - i.e., that classrooms were to be used ever period of the day where appropriate and that many individual teachers would have offices as opposed to their "own" classrooms. Given no other restraints on input in terms of cost, preferred class size, etc., this listing should be considered somewhat an "idea" and. as a result, should be further considered as a "starting point" for further discussions regarding RMS & RHs"s program space requirements.

    With this in mind, it was decided that the recommended square footage per program area be based upon TCI's "Preliminary Referendum Proposal" for the Kendall Middle & High School site (Dated: February 11, 1999). However, for some of the program areas the recommended square footage was based upon staff input and/or information gained from administrators who had recently completed building programs. Additionally, the figure use for the "existing" square footage in Royall was taken from TCI's "Existing Building Analysis" (Dated: July, 1997).

    As you are aware, part of the Board's directive was to form a committee to complete this building space requirements report. In this regard, I am requesting that three teacher either volunteer/be selected by their colleagues to become part of this committee with Mr. Schoeder and myself. The only limitations as to this selection is that one teacher represent each of the three following areas as listed on the attached report: the middle school, the high school general and specialty classrooms, and the high school-middle school "shared" specialty rooms.

    Finally, please review this listing and let me know of any additional insights and/or concerns you may have with this initial draft "in writing" As to due date, please provide me you suggestions by the end of the day on Tuesday April 20th so that updated draft can be presented to the Committee as well as the Board.
    Thanks!

    Copy: EKW Board of Education Members --Mr. Keenan--Mr. Schroeder

    Mr. McGowan then presented the Board with a detailed 4 page - spread sheet printout detailing the Proposed Area, Number of Existing Classrooms, Existing Square Footage and the Recommended Space Requirements and additional Square Footage needed.
    For those that are interested in the detailed report. Copies are available at the District office in Elroy.
    Phone 608-462-2600.

    Here is a summary of the needed space.

  • Middle School -------------- Additional ---- 469 sq/ft.
  • High School General -------- Additional --- 4366 sq/ft .
  • High School Specialty ------- Additional --- 2599 sq/ft.
  • HS/MS Shared Specialty ---- Additional --- 3688 sq/ft.
  • Technical Education --------- Additional --- 7172 sq/ft.
  • Library Media --------------- Less ------- -245 sq/ft.
  • PE/Athletics ----------------- Additional --- 9875 sq/ft.
  • Cafetorium ------------------ Additional --- 1826 sq/ft.
  • Building Support ------------ Additional ----3888 sq/ft.
  • Administration -------------- Additional ---- 2809 sq/ft.

    Total----- --------------------------------------36447 sq/ft.

    SPECIAL REQUIREMENT NOTES;

  • 1. Every classroom, office, work and conference room should have audio, data and video network wiring with capabilities for potential future expansion of such technologies.
  • 2. Per Board of Education directive, general use classrooms are to be considered "assets": i.e., such classrooms are to be used each period of the school day.
  • 3. With current staffing level in Math (3 teachers), Social Studies (3 teachers) Foreign Language (2 teachers) and Drivers Ed/Health (1 teacher), a total of 7 classrooms will be needed given the Boards directive as noted in #2 above.
  • 4. I it important to note that if a classroom where build for the current level of staffing, two additional classrooms would be needed (i.e., I each for English and Foreign Language) Using the recommended square footage of 850 per general use classroom, the new square footage required would be 1700 as opposed to the 1200 required to have individual offices for 12 staff members. Considering that the "office" option would call for additional walls to be build potentially, it raises a question as to which approach, offices or classroom, would be more cost effective.
  • 5. Lab workstations and their design in an area that staff input is considered a necessity, including the possibility of computer availability at individual workstations. Storage and display areas are also a major staff concern.
  • 6. The cafetorium should have the capability for state of the art lighting and sound systems with controls located in separate control booth, perhaps, in a mezzanine area.

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    GEORGE VUKICH REPORT TO THE APRIL 26TH
    EKW SCHOOL BOARD


    Mr. Vukich did not have a statement sheet but did pass out these figures.
    This is a report on the needs for the Elroy Elementary School based on
    the 3 site configuration now on the table.

  • Grade 4 will need 1 additional classroom
  • Grade 6 will need 2 additional classrooms to get kids out of portable classrooms
  • Special Education - 2 additional classrooms
  • Music room - Present room needs to be moved away from other classrooms
  • Band/music room - Additional 1 would be ideal
  • Art - 1 room needed - Art on a Cart is a poor way to teach art
  • Aide room - 1 needed to work with students in small groups
  • Speech - Additional room- Speech needs to be moved out of conference room
  • Psychologist office - need 1 - now being shared by Speech room
  • Staff Room - Have none at present - need a place for teachers to meet
  • Computer Lab - Have one need and additional writing lab for middle unit students
    Present School now has 24 rooms - Report indicates and additional 13 needed.

    Also:

  • Need additional room for storage of athletic equipment
  • Need more place to work with individual or small groups of students
  • Need office space
  • Need storage space for library
  • Need restrooms connected to the EEn room for special needs students
  • Need a conference room
  • Need storage for materials needed in the EEN classes.

    Summary: Of the 21 areas needed,

  • 6 are general classrooms
  • 2 are larger special area classrooms such as art and music/band
  • 1 is a computer writing lab
  • 4 are small areas 10x12 to15x30 to work with small groups of students
  • 1 is a special education restroom
  • 1 is a teachers work room
  • 3 are storage areas
  • 3 are additional office space for district and traveling personnel

    MR FARRIS SAID A FEW WORDS TO THE BOARD BUT DID NOT HAVE ANY HANDOUT MATERIALS.
    WE WOULD BE GLAD TO PRINT ANYTHING HE WOULD LIKE POSTED.

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