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Click the Microsoft Office Help button in the upper right or the F1 key on your keyboard to open Help on your computer. The first time you use the Help feature in Microsoft Office programs, the online Help window appears in a default location and size on your screen. You can change the way the Help window is displayed. After that, when you open the Help window, the settings that you made are maintained.

Each program in Microsoft Office has a separate Help window. This means that when you open the Help window from one program, such as Microsoft Office Word, and then go to another program, such as Microsoft Office Outlook, and open Help, you see two separate Help windows. Microsoft Office maintains unique settings for each of these Help windows. For example, the Help window for Word maintains a different position, size, and Keep On Top state than the Help window for Outlook.

I) Creating a New Document

Open a blank document

1. Click the Microsoft Office Button , and then click New.

2. Double-click Blank document.

Start a document from a template

To use a template as a starting point, do one of the following:

1. Click the Microsoft Office Button , and then click New.

2. Under Templates, do one of the following:

§ Click Installed Templates to select a template that is available on your computer.

§ Click one of the links under Microsoft Office Online, such as Flyers or Letters and Letterhead.

Note To download a template that is listed under Microsoft Office Online, you must be connected to the Internet.

3. Double-click the template that you want.

Save and reuse templates

If you make changes to a template that you download, you can save it on your computer and use it again. It's easy to find all your customized templates by clicking My templates in the New Document dialog box. To save a template in the My templates folder, do the following:

1. Click the Microsoft Office Button , and then click Save As.

2. In the Save As dialog box, click Trusted Templates.

3. In the Save as type list, select Word Template.

4. Type a name for the template in the File name box, and then click Save.

II) Formatting a Document

Make the text bold

Tags autotext; formatting; highlight; toolbars

In Microsoft Office Word 2007, you can use the formatting options Mini toolbar to quickly format text. The Mini toolbar appears automatically when you select text. It also appears with the menu when you select text and then right-click.

Make text bold

1. Select the text that you want to make bold, and move your pointer to the Mini toolbar above your selection.

2. Click Bold .

Keyboard shortcut CTRL+B

Note Click Bold again to unbold the text that you selected.

Underline text

Tags underline

Underline words and the spaces between them

The quickest way to underline text is to press CTRL+U and start typing. When you want to stop underlining, press CTRL+U again.

You can also underline text and spaces in several other ways.

Underline words and the spaces between them
Underline words, but not the spaces between them
Use a double underline
Underline blank spaces
Add a decorative underline

What do you want to do?

Underline words, but not the spaces between them

Use a double underline

Underline blank spaces

Add a decorative underline

Remove underlining

Underline words and the spaces between them

1. Select the text that you want to underline.

2. On the Home tab, in the Font group, click Underline. Or press CTRL+U.

To change the underline style or color, click the Font Dialog Box Launcher, click the Font tab, and then change the Underline style or Underline color setting.

Underline words, but not the spaces between them

1. Select the text that you want to underline.

2. On the Home tab, click the Font Dialog Box Launcher, and then click the Font tab.

3. In the Underline style box, click Words only.

Use a double underline

1. Select the text that you want to underline.

2. On the Home tab, click the Font Dialog Box Launcher, and then click the Font tab.

3. In the Underline style box, click double underline.

Underline blank spaces

You can underline blank spaces by pressing SHIFT+HYPHEN (-), but it is difficult to line up the underlines — if you are creating a fill-in form, for example. Also, if the AutoFormat option for changing underscore characters into border lines is turned on, pressing SHIFT+HYPHEN (-) three or more times in a row will result in a line that extends the width of the paragraph, which may not be what you want.

A better way to underline blank spaces for a printed document is to use the TAB key and apply the underline formatting to the tab characters.

When you want to create an underline in an online form, insert table cells with the bottom border turned on.

Underline blank spaces for a printed document

To underline blank spaces for a printed document, use the TAB key and apply the underline formatting to the tab characters.

1. On the Home tab, in the Paragraph group, click Show/Hide ¶ so that you can see the marks that indicate spaces and tab stops.

2. Press the TAB key.

3. Select the tab characters that you want to underline. A tab character looks like a small arrow.

4. Do one of the following:

§ Press CTRL+U to apply a simple underline format.

§ To apply a different style of underline, on the Home tab, click the Font Dialog Box Launcher, click the Font tab, and then click Underline style to choose a different underline style.

Underline blank spaces for an online document

To create an underline in an online document or form, insert a table cell with the bottom border turned on. This method ensures that when someone types on the line, the line stays in place.

1. Click where you want to insert a blank underline.

2. On the Insert tab, in the Tables group, click Table.

3. Click the upper-left box to insert a 1x1 Table.

If you want to add introductory text, such as Name or Social Security Number, before the underline, insert a 2x1 Table.

To change the length of the line, move the pointer over the end of the table until it becomes a resize pointer , and then move the arrow right or left to lengthen or shorten the line.

4. Click in the table (or in the second table cell if you created a 2x1 table).

5. Right-click, click Borders and Shading, and then click the Borders tab.

6. Under Setting, click None.

7. Under Style, click the line type, color, and width that you want.

8. In the diagram under Preview, click between the lower margin markers to add the bottom border. Make sure only the bottom line is displayed.

Note If you prefer to view the table without the light gray gridlines that do not print, on the Layout tab, in the Table group, click Show Gridlines.

If you used a 2x1 table to make room for introductory text, you can type the text before the line.

Add a decorative underline

1. Select the text that you want to underline.

2. On the Home tab, click the Font Dialog Box Launcher, and then click the Font tab.

3. In the Underline style box, click the style that you want.

4. To change the color of the underline, click Underline color, and then click the color that you want.

Remove underlining

To remove single underlining from words and spaces, select the underlined text and press CTRL+U.

Note To remove other styles of underlining, press CTRL+U twice.

Change the color of text

Tags apply a theme; change color; change font; color font; font color; formatting

Change the text font size

In Office Word 2007, you can use the formatting options on the Mini toolbar to quickly format text. The Mini toolbar appears automatically when you select text. It also appears with the menu when you select text and then right-click.

1. Select the text that you want to change, and move your pointer to the Mini toolbar that appears with your text selection.

2. Click Font Color, and then select the color that you want.

Note You can also quickly and easily format an entire document to give it a professional and modern look by applying a document theme. A document theme is a set of formatting choices that can include a color scheme (a set of colors), a font scheme (a set of heading and body text fonts), and an effects scheme (a set of lines and fill effects). For more information about themes, see Apply, customize, and save a document theme in Word or Excel.

Change the font size

Note If your font size changes unexpectedly, it may be be part of a theme that has been applied to your document. For more information about themes, see Apply, customize, and save a document theme in Word or Excel.

What do you want to do?

Shrink the text to fit a page

Change the text font size

In Office Word 2007, you can use the formatting options Mini toolbar to quickly format text. The Mini toolbar appears automatically when you select text. It also appears with the menu when you select text and then right-click.

1. Select the text that you want to change, and move your pointer to the Mini toolbar that appears with your text selection.

2. Do one of the following:

§ To make the text larger, click Grow Font. Or press CTRL+SHIFT+>.

§ To make the text smaller, click Shrink Font. Or press CTRL+SHIFT+<.

Note You can also specify a font size on the Home tab, in the Font group.

Shrink the text to fit a page

Using the following method works best with short documents, such as letters and memos, that only have a small amount of text on the last page.

1. On the File menu, click Print Preview.

2. Click Shrink to Fit .

Note In order to shrink the document, Microsoft Word decreases the font size of each font used in the document. You can undo a Shrink to Fit operation by clicking Undo Shrink to Fit on the Edit menu. However, after you save the document and close it, there is no quick way to restore the original font size.

Make text superscript or subscript

Tags autotext; character; footnote; formatting; text

Superscript and subscript refer to numbers that are positioned slightly higher or slightly lower than the text on the line. For example, a footnote or endnote number reference is an example of superscript, and a scientific formula might use subscript text.

Superscript

Subscript

Make text superscript or subscript

1. Select the text that you want to format as superscript or subscript.

2. Do one of the following:

§ On the Home tab, in the Font group, click Superscript. Or press CTRL+SHIFT+=.

§ On the Home tab, in the Font group, click Subscript. Or press CTRL+=.

III) Setting Margins

Change or set page margins

Change or set page margins

Keywords adjusting margins; gutters; live printing area; margins; setting margins; trim size; white space

Page margins are the blank space around the edges of the page. In general, you insert text and graphics in the printable area between the margins. However, you can position some items in the margins — for example, headers, footers, and page numbers.

In this article

Page margin options

View page margins

Set margins for facing pages

Set gutter margins for bound documents

Page margin options

Microsoft Word offers several page margin options. You can use the default page margins or you can specify your own.

Add margins for binding Use a gutter margin to add extra space to the side or top margin of a document that you plan to bind. A gutter margin helps ensure that text isn't obscured by the binding.

Gutter margins for binding

Mirror margins for facing pages

Set margins for facing pages Use mirror margins to set up facing pages for double-sided documents, such as books or magazines. In this case, the margins of the left page are a mirror image of those of the right page (that is, the inside margins are the same width, and the outside margins are the same width).

Note You can set gutter margins for a document that has mirror margins if the document needs extra space for binding.

Add a book fold Using the Book fold option in the Page Setup dialog box, you can create a booklet. You can use the same option to create a menu, invitation, event program, or any other type of document that uses a single center fold.

Word inserts a single, center book fold

After you set up a document as a booklet, you work with it just as you would any document, inserting text, graphics, and other visual elements.

Notes

Most printers require a minimum width for margin settings, because they can't print all the way to the edge of the page. If you try to set margins that are too narrow, Microsoft Word displays the message One or more margins are set outside the printable area of the page.

To prevent text from being cut off, click Fix to automatically increase the margin width. If you ignore the message and try to print the document as it is, Word displays another message asking whether you want to continue.

The minimum margin settings depend on your printer, printer driver, and paper size. To learn about the minimum margin settings, check your printer manual.

Change or set page margins

1. On the Page Layout tab, in the Page Setup group, click Margins.

2. Click the margin type that you want. For the most common margin width, click Normal.

When you click the margin type that you want, your entire document automatically changes to the margin type that you have selected.

3. You can also specify your own margin settings. Click Margins, click Custom Margins, and then in the Top, Bottom, Left, and Right boxes, enter new values for the margins.

Notes

To change the default margins, click Margins after you select a new margin, and then click Custom Margins. In the Page Setup dialog box, click the Default button, and then click Yes. The new default settings are saved in the template on which the document is based. Each new document based on that template automatically uses the new margin settings.

To change the margins for part of a document, select the text, and then set the margins that you want by entering the new margins in the Page Setup dialog box. In the Apply to box, click Selected text. Microsoft Word automatically inserts section breaks before and after the text that has the new margin settings. If your document is already divided into sections, you can click in a section or select multiple sections and then change the margins.

View page margins

1. Click the Microsoft Office Button , and then click Word Options.

2. Click Advanced, and then click the Show text boundaries check box under Show document content.

The page margins appear in your document as dotted lines.

Note You can view page margins in either Print Layout view or Web Layout view, and the text boundaries do not appear on the printed page.

Set margins for facing pages

When you choose mirror margins, the margins of the left page are a mirror image of those on the right page. That is, the inside margins are the same width, and the outside margins are the same width.

1. On the Page Layout tab, in the Page Setup group, click Margins.

2. Click Mirrored.

3. To change the margin widths, click Margins, click Custom Margins, and then, in the Inside and Outside boxes, enter the widths that you want.

Lists: One level or many levels

Set gutter margins for bound documents

A gutter margin setting adds extra space to the side margin or top margin of a document that you plan to bind. A gutter margin helps ensure that text isn't obscured by the binding.

1. On the Page Layout tab, in the Page Setup group, click Margins.

2. Click Custom Margins.

3. In the Multiple pages list, click Normal.

4. In the Gutter box, enter a width for the gutter margin.

5. In the Gutter position box, click Left or Top.

Note The Gutter position box is not available when you use the Mirror margins, 2 pages per sheet, or Book fold option. For those options, the gutter position is determined automatically.

IV) Adding Lists

Create a bulleted or numbered list

Keywords bullet points; bullets; buttons; dots; icons; list; list bullets; symbol

You can quickly add bullets or numbers to existing lines of text, or Word can automatically create lists as you type.

By default, if you start a paragraph with an asterisk or a number 1., Word recognizes that you are trying to start a bulleted or numbered list. If you don't want your text turned into a list, you can click the AutoCorrect Options button that appears.

In this article

Create a one-level bulleted or numbered list

Turn a one-level list into a multilevel list

Choose a multilevel list style from the gallery

Lists: One level or many levels

Make a list with just one level, or make a multilevel list to show lists within a list.

When you create a bulleted or numbered list, you can do any of the following:

Use the convenient Bullet and Numbering libraries Use the default bullet and numbering formats for lists, customize the lists, or select other formats from the Bullet and Numbering libraries.

Format bullets or numbers Format bullets or numbers differently from the text in a list. For example, click a number and change the number color for the entire list, without making changes to the text in the list.

Use pictures or symbols Create a picture bulleted list to add visual interest to a document or a Web page.

Create a one-level bulleted or numbered list

Word can automatically create bulleted and numbered lists as you type, or you can quickly add bullets or numbers to existing lines of text.

Type a bulleted or numbered list

1. Type * (asterisk) to start a bulleted list or 1. to start a numbered list, and then press SPACEBAR or the TAB key.

2. Type any text that you want.

3. Press ENTER to add the next list item.

Word automatically inserts the next bullet or number.

4. To finish the list, press ENTER twice, or press BACKSPACE to delete the last bullet or number in the list.

If bullets and numbering do not begin automatically

1. Click the Microsoft Office Button , and then click Word Options.

2. Click Proofing.

3. Click AutoCorrect Options, and then click the AutoFormat As You Type tab.

4. Under Apply as you type, select the Automatic bulleted lists check box and the Automatic numbered lists check box.

Add bullets or numbering to a list

1. Select the items that you want to add bullets or numbering to.

2. On the Home tab, in the Paragraph group, click Bullets or Numbering.

Notes

You can find different bullet styles and numbering formats by clicking the arrow next to Bullets or Numbering on the Home tab, in the Paragraph group.

You can move an entire list to the left or the right. Click a bullet or number in the list, and drag it to a new location. The entire list moves as you drag. The numbering levels do not change.

Spread out the items in a list

You can increase the space between the lines in all of your lists by clearing a check box.

1. On the Home tab, in the Styles group, click the arrow next to Styles, and then right-click the List Paragraph style.

2. Click Modify.

3. In the Modify Style dialog box, click Format, and then click Paragraph.

4. Clear the Don't add space between paragraphs of the same style check box.

Turn a one-level list into a multilevel list

You can turn an existing list into a multilevel list by changing the hierarchical level of items in the list.

1. Click any item that you want to move to a different level.

2. On the Home tab, in the Paragraph group, click the arrow next to Bullets or Numbering, click Change List Level, and then click the level that you want.

Choose a multilevel list style from the gallery

You can apply a gallery style to any multilevel list.

1. Click an item in the list.

2. On the Home tab, in the Paragraph group, click the arrow next to Multilevel List.

3. Click the multilevel list style that you want.

V) Inserting Graphics

Insert a picture or clip art

Insert a picture from a Web page

Pictures and clip art can be inserted or copied into a document from many different sources, including downloaded from a clip art Web site provider, copied from a Web page, or inserted from a file where you save pictures.

You can also change how a picture or clip art is positioned with text within a document.

Tip To insert a picture from your scanner or camera, use the scanner or camera software to transfer the picture to your computer. Save the picture, and then insert it by following the instructions for inserting a picture from a file.

What do you want to do?

Insert clip art

Insert a picture from a file

Change an inline picture to a floating picture, and vice versa

Insert clip art

1. On the Insert tab, in the Illustrations group, click Clip Art.

2. In the Clip Art task pane, in the Search for text box, type a word or phrase that describes the clip art that you want, or type in all or some of the file name of the clip art.

3. To narrow your search, do one or both of the following:

§ To limit the search results to a specific collection of clip art, in the Search in box, click the arrow and select the collection you want to search.

§ To limit the search results to clip art, click the arrow in the Results should be box and select the check box next to Clip Art.

In the Clip Art task pane, you can also search for photographs, movies, and sounds. To include any of those media types, select the check boxes next to them.

4. Click Go.

5. In the list of results, click the clip art to insert it.

Insert a picture from a Web page

1. Open the Microsoft Office Word 2007 document.

2. From the Web page, drag the picture that you want into the Word document.

Make sure the picture that you choose is not a link to another Web page. If you drag a picture that is linked, it will be inserted in your document as a link instead of an image.

Insert a linked picture from a Web page

1. Open the Word document.

2. On the Web page, right-click the picture you want, and then click Copy.

3. In the Word document, right-click where you want to insert the picture, and then click Paste.

Insert a picture from a file

1. Click where you want to insert the picture.

2. On the Insert tab, in the Illustrations group, click Picture.

3. Locate the picture that you want to insert.

4. Double-click the picture that you want to insert.

Note By default, Microsoft Office Word embeds pictures in a document. You can reduce the size of a file by linking to a picture. In the Insert Picture dialog box, click the arrow next to Insert, and then click Link to File.

Change an inline picture to a floating picture, and vice versa

An inline picture keeps its position relative to the text. A floating picture keeps its position relative to the page, and floats in that position as text flows around it.

For example, if you choose to position the picture halfway down on the left side of the page with text wrapping, and then you add two paragraphs at the top of the page, the picture will stay exactly where you placed it — halfway down on the left side of the page.

To make sure that the picture stays with text that references it — for example, a description above the picture, position the picture as an inline picture. If you add two paragraphs above the description, the picture will move down the page along with the description.

1. If the picture is not on a drawing canvas, select the picture. If the picture is on a drawing canvas, select the canvas.

2. Under Picture Tools, on the Format tab, in the Arrange group, click Position.

If you don't see Position, click Arrange, and then click Position.

3. Do one of the following:

§ To change an inline picture to a floating picture, select the page position that you want.

§ To change a floating picture to an inline picture, select In Line with Text.

VI) Creating Hyperlinks

Create a hyperlink

Create a customized hyperlink to a document, file, or Web page

Microsoft Office Word creates a hyperlink for you when you press ENTER or the SPACEBAR after you type the address of an existing Web page, such as www.contoso.com.

What do you want to do?

Create a hyperlink to a blank e-mail message

Create a hyperlink to a location in the current document or Web page

Create a hyperlink to a specific location in another document or Web page

Quickly create a hyperlink to another file

Turn on automatic hyperlinks

Turn off automatic hyperlinks

Create a customized hyperlink to a document, file, or Web page

1. Select the text or picture that you want to display as the hyperlink.

2. On the Insert tab, in the Links group, click Hyperlink .

You can also right-click the text or picture and then click Hyperlink on the shortcut menu.

3. Do one of the following:

§ To link to an existing file or Web page, click Existing File or Web Page under Link to, and then type the address that you want to link to in the Address box. If you don't know the address for a file, click the arrow in the Look in list, and then navigate to the file that you want.

§ To link to a file that you haven't created yet, click Create New Document under Link to, type the name of the new file in the Name of new document box, and then, under When to edit, click Edit the new document later or Edit the new document now.

Note To customize the ScreenTip that appears when you rest the pointer over the hyperlink, click ScreenTip and then type the text that you want. If you don't specify a tip, Word uses the path or address of the file as the tip.

Create a hyperlink to a blank e-mail message

1. Select the text or picture that you want to display as the hyperlink.

2. On the Insert tab, in the Links group, click Hyperlink .

You can also right-click the text or picture and then click Hyperlink on the shortcut menu.

3. Under Link to, click E-mail Address.

4. Either type the e-mail address that you want in the E-mail address box, or select an e-mail address in the Recently used e-mail addresses list.

5. In the Subject box, type the subject of the e-mail message.

Notes

Some Web browsers and e-mail programs might not recognize the subject line.

To customize the ScreenTip that appears when you rest the pointer over the hyperlink, click ScreenTip and then type the text that you want. If you don't specify a tip, Word uses "mailto" followed by the e-mail address and the subject line as the tip.

Tip You can also create a hyperlink to a blank e-mail message by typing the address in the document. For example, type someone@example.com, and Word creates the hyperlink for you, unless you turned off automatic formatting of hyperlinks.

Create a hyperlink to a location in the current document or Web page

To link to a location in a document or Web page that you created in Word, you must mark the hyperlink location or destination and then add the link to it.

Mark the hyperlink location

You can mark the hyperlink location by using either a bookmark or a heading style in Word.

Insert a bookmark

In the current document, do the following:

1. Select the text or item to which you want to assign a bookmark, or click where you want to insert a bookmark.

2. On the Insert tab, in the Links group, click Bookmark.

3. Under Bookmark name, type a name.

Bookmark names must begin with a letter and can contain numbers. You can't include spaces in a bookmark name. However, you can use the underscore character to separate words — for example, First_heading.

4. Click Add.

Apply a heading style

You can apply one of the built-in heading styles in Word to the text at the location that you want to go to. In the current document, do the following:

1. Select the text to which you want to apply a heading style.

2. On the Home tab, in the Styles group, click the style that you want.

For example, if you selected text that you want to style as a main heading, click the style called Heading 1 in the Quick Styles gallery.

Add the link

1. Select the text or object that you want to display as the hyperlink.

2. Right-click and then click Hyperlink on the shortcut menu.

3. Under Link to, click Place in This Document.

4. In the list, select the heading or bookmark that you want to link to.

Note To customize the ScreenTip that appears when you rest the pointer over the hyperlink, click ScreenTip, and then type the text that you want. If you don't specify a tip, Word uses "Current document" as the tip for links to headings. For links to bookmarks, Word uses the bookmark name.

Create a hyperlink to a specific location in another document or Web page

To link to a location in a document or Web page that you created in Word, you must mark the hyperlink location, or destination, and then add the link to it.

Mark the hyperlink location

1. Insert a bookmark in the destination file or Web page.

2. Open the file that you want to link from, and select the text or object you want to display as the hyperlink.

3. Right-click and then click Hyperlink on the shortcut menu.

4. Under Link to, click Existing File or Web Page.

5. In the Look in box, click the down arrow, and navigate to and select the file that you want to link to.

6. Click Bookmark, select the bookmark that you want, and then click OK.

Add the link

1. Select the text or object that you want to display as the hyperlink.

2. Right-click and then click Hyperlink on the shortcut menu.

3. Under Link to, click Place in This Document.

4. In the list, select the heading or bookmark that you want to link to.

Tip From Word documents, you can create links to specific locations in files that are saved in the Microsoft Office Excel (.xls) file format or the Microsoft Office PowerPoint (.ppt) file format. To link to a specific location in an Excel workbook, create a defined name in the workbook, and then at the end of the file name in the hyperlink, type # (number sign) followed by the defined name. To link to a specific slide in a PowerPoint presentation, type # followed by the slide number after the file name.

Quickly create a hyperlink to another file

You can create a hyperlink quickly without having to use the Insert Hyperlink dialog box by dragging selected text or pictures from a Word document or by dragging a Web address or hyperlink from some Web browsers. You can also copy a selected cell or range in Microsoft Office Excel.

For example, you may want to create a hyperlink to a longer explanation in another document or to a news story on a Web page.

Important The text that you copy must come from a file that has already been saved.

Note You cannot drag drawing objects, such as Shapes, to create hyperlinks. To create a hyperlink for a drawing object, select the object, right-click, and then click Hyperlink on the shortcut menu.

Create a hyperlink by dragging content from another Word document

1. Save the file that you want to link to. This is the destination document.

2. Open the document where you want to add a hyperlink.

3. Open the destination document and select the text, graphic, or other item you want to go to.

For example, you might want to select the first few words of a section of a document that you want to link to.

4. Right-click the selected item, drag it to the task bar and rest over the icon of the document to which you want to add a hyperlink.

5. Release the right mouse button where you want the hyperlink to appear on the page, and then click Create Hyperlink Here .

Note The text, graphic, or other item that you selected is the link to the destination document.

Create a hyperlink by dragging from a Web page

1. Open the document where you want to add a hyperlink.

2. Open a Web page and right-click the item that you want to link to on the Web page.

3. Drag the item to the task bar and rest over the document icon to which you want to add a hyperlink.

4. Release the right mouse button where you want the hyperlink to appear on the page, and then click Create Hyperlink Here .

Create a hyperlink by copying and pasting from an Excel worksheet

1. Open the Excel worksheet that you want to link to, and select a cell or range of cells to link to.

2. Right-click and then click Copy on the shortcut menu.

3. Open the Word document where you want to add a hyperlink.

4. On the Home tab, in the Clipboard group, click the Paste arrow, and then click Paste as Hyperlink.

Turn on automatic hyperlinks

To turn on automatic hyperlinks after you have turned them off, do the following:

1. Click the Microsoft Office Button , and then click Word Options.

2. Click Proofing.

3. Click AutoCorrect Options, and then click the AutoFormat As You Type tab.

4. Select the Internet and network paths with hyperlinks check box.

Turn off automatic hyperlinks

To turn off automatic hyperlinks, do one of the following.

Turn off the automatic hyperlink recognition feature

1. Click the Microsoft Office Button , and then click Word Options.

2. Click Proofing.

3. Click AutoCorrect Options, and then click the AutoFormat As You Type tab.

4. Clear the Internet and network paths with hyperlinks check box.

Delete an individual hyperlink

Press CTRL+Z. You must press CTRL+Z immediately after you type the address, or URL, to delete a hyperlink from a typed URL.

Note If you press CTRL+Z a second time, the typed URL is deleted.

VII) Saving your document

Save a document in Word

Save a document for the first time

Keywords document storage; file management; file save as; Save As command;
save as type

You can use the Save and Save As commands to store your work, and you can adjust the settings that Microsoft Office Word uses to save your documents.

The way that you save a document and the format that you save it in depends on how you plan to use the document. For example, if the document is for your own use and you never expect to open it in a previous version of Microsoft Office Word, the simplest way to save it is to use the Save command, using all the default settings.

However, if you are posting the document for others to open, if people reading your document are using software other than Microsoft Office Word 2007, or if you intend to open the document on another computer, you need to choose how and where you want to save the document.

If you commonly save documents in a particular place or format, you can adjust settings so that Word defaults to these choices.

Important If you intend to share the document with other readers, be sure to use the Prepare menu under the Microsoft Office Button before you save the document. The Prepare menu provides commands that enhance the privacy, security, and authenticity of your document.

What do you want to do?

Save an existing document as a new document

Save a document on a CD

Save a document on a USB memory device

Save a document in a location that can be accessed remotely

Save a document so that it can be opened in a previous version of Word

Save a document in a format that does not require Word

Adjust the settings for saving documents

Save a document for the first time

1. On the Quick Access Toolbar, click Save , or press CTRL+S.

2. Type a name for the document, and then click Save.

Word saves the document in a default location. To save the document in a different location, select another folder in the Favorite Links if your computer is running Windows Vista, or in the Save in list if your computer is running Microsoft Windows XP. If you want to change the default location where Word saves documents, adjust the settings for saving documents.

Save an existing document as a new document

To prevent overwriting the original document, use the Save As command to create a new file as soon as you open the original document.

1. Open the document that you want to use as the basis for the new document.

2. Click the Microsoft Office Button , and then click Save As.

3. Type a name for the document, and then click Save.

Word saves the document in a default location.

To save the document in a different location, click another folder in the Save in list in the Save As dialog box. If you want to change the default location where Word saves documents, adjust the settings for saving documents.

4. Edit the document the way that you want.

Tip To make it easy to use one document as the basis for others, save the document where templates are stored. In the Save As dialog box, click Templates if your computer is running Windows Vista, or click Trusted Templates if your computer is running Windows XP, and then click Save. When you want to create a new document, in the New Document dialog box, double-click New from Existing.

Note Another way to use one document as the basis for others is to save it as a template.

Save a document on a CD

1. Use the Save or Save As command to save the document to a folder that you can find easily.

2. Insert a blank, writable CD into the CD recorder. Use one of the following:

§ Recordable compact disc (CD-R)

§ Rewritable compact disc (CD-RW)

With rewritable CDs, you can copy data to and erase data from the CD multiple times.

3. Click Start, and then do one of the following, depending on your computer's operating system:

Windows Vista

1. Click Computer.

2. Click Folders to expand the list of folders, and then click the arrow next to Computer to expand the list of disk drives.

3. Click the files or folders that you want to copy to the CD, and drag them to the CD recording drive in the list of folders.

Note To select more than one file, hold down CTRL while you click the files that you want.

4. In the Burn a disc dialog box, click either Live File System or Mastered, depending on the CD format that you want to use. If you want help with this, click Which CD or DVD format should I choose?.

5. Type a name for the CD in the Disc title box, and then click Next.

6. Follow the instructions on your screen.

Windows XP

7. Click My Computer.

8. On the View menu, point to Explorer Bar, and then click Folders.

9. Click the files or folders that you want to copy to the CD, and drag them to the CD recording drive in the list of folders.

Note To select more than one file, hold down CTRL while you click the files that you want.

10. Double-click the CD recording drive. Windows XP displays a temporary area where the files are located before they are copied to the CD. Verify that the files and folders that you intend to copy to the CD appear under Files Ready to be Written to the CD.

11. Under CD Writing Tasks, click Write these files to CD. Windows starts the CD Writing Wizard. Follow the instructions in the wizard.

Notes

Do not try to copy more files to the CD than it will hold. Check the CD packaging to see the capacity of each CD. For files that are too large to fit on a CD, you can copy files to a recordable DVD (DVD-R or DVD+R) or rewritable DVD (DVD-RW or DVD+RW). However, Windows XP does not support copying to a DVD, so you must use DVD authoring software.

Make sure that you have enough disk space on your hard disk to store the temporary files that are created during the CD-writing process. For a standard CD, Windows reserves up to 700 megabytes (MB) of the available free space. For a high-capacity CD, Windows reserves up to 1 gigabyte (GB) of the available free space.

After you copy files or folders to the CD, you can view the CD to confirm that the files were copied.

Save a document on a USB memory device

1. Insert the memory device into a USB port.

2. Click the Microsoft Office Button , and then click Save As.

3. Do one of the following:

Windows Vista

1. Click Computer.

2. Under Devices with Removable Storage, double-click the USB memory device.

Windows XP

3. Click My Computer.

4. Double-click the USB memory device.

4. In the File name box, type a name for the document.

5. Click Save.

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Save a document in a location that can be accessed remotely

You can save the document in a network folder or on a Web server.

Save a document in a network folder

1. Click the Microsoft Office Button , and then click Save As.

2. Locate the network folder.

§ If a network folder is mapped to your computer, in the list of locations, click Computer if your computer is running Windows Vista, or click My Computer if your computer is running Windows XP, and then click the name of the folder.

Note You can easily access a network folder by mapping it to your computer. If you don't already have a folder mapped, you can click Tools in the Save As dialog box, click Map Network Drive, and then follow the instructions in the Map Network Drive dialog box.

§ If you know the name and location of the shared network folder, type it in the File name box, starting with two backslashes, and then press ENTER.

3. Type a name for the document, and then click Save.

Save a document on a Web server

Windows Vista

1. Click the Microsoft Office Button , and then click Save As.

2. Locate the Web server.

3. In the File name box, type the URL of the site, and then press ENTER.

4. Double-click the name of the document library.

5. Type a name for the document, and then click Save.

1. In the File name box, type the URL of your MSN site, and then press ENTER.

2. Type your user name and password to log on to the site.

1. Click the Microsoft Office Button , and then click Save As.

2. In the Save As dialog box, expand the Folders list, and click Computer.

3. Double-click the FTP location in the Network Location list.

Note FTP is a way of opening and saving files on Web servers. If you know the name and log-on credentials for a server, you can add the server to your Network locations by right-clicking Computer and then clicking Add a Network Location in the Save As dialog box.

Windows XP

1. Click the Microsoft Office Button , and then click Save As.

2. Locate the Web server.

§ If you are saving the document in a document library on a Microsoft Windows SharePoint Services 3.0 site, type the URL of the site in the File name box, and then press ENTER. Double-click the name of the document library.

§ If you are saving the document on a Web site on MSN, click My Network Places, and then double-click My Web Sites on MSN. Type your password if necessary, and then double-click the name of the site.

§ If you are saving the document in a File Transfer Protocol (FTP) location that you already configured, select FTP Locations in the Save in list, and then double-click the FTP location.

Note FTP is a way of opening and saving files on Web servers. If you know the name and log-on credentials for a server, you can add the server to your FTP locations by clicking Add/Modify FTP Locations in the Save As dialog box.

3. Type a name for the document, and then click Save.

Save a document so that it can be opened in a previous version of Word

If you save your document in the default file format in Office Word 2007, users of previous versions of Word must install the Microsoft Office Compatibility Pack for 2007 Office Word, Excel, and PowerPoint File Formats to open the document. Alternatively, you can save the document in a format that can be opened directly in previous versions of Word — but formatting and layout that depend on new features in Office Word 2007 will not be available in the previous version of Word.

1. Click the Microsoft Office Button , and then point to Save As.

2. Click Word 97-2003 Format.

3. Type a name for the document, and then click Save.

Save a document in a format that does not require Word

If you are creating a document for others to read but not to edit, you can save the document so that it can be read without using Word. Save the document as a PDF or XPS file, or save it as a Web page.

PDF and XPS PDF and XPS are formats that people can read in widely available viewing software. These formats preserve the page layout of the document.

Web pages Web pages are displayed in a Web browser. This format does not preserve the page layout of your document. As someone resizes the browser window, the layout of the document changes. You can save the document as a conventional Web page (HTML format) or as a single-file Web page (MHTML format). With HTML format, any supporting files (such as images) are stored in a separate folder that is associated with the document. With MHTML format, all supporting files are stored together with the document in one file. The MHTML format is supported by Microsoft Internet Explorer 4.0.

Note You can save a document in other formats that can be opened by a number of text editing programs. Among these formats are plain text (.txt), Rich Text Format (.rtf), and Microsoft Works (.wps). However, saving an Office Word 2007 document in these formats does not reliably preserve the formatting, layout, or other features of the document. Use these formats only if you don't mind losing these aspects of your document. You can choose these formats in the Save as type list in the Save As dialog box.

Save a document as a PDF or XPS file

You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.

1. Click the Microsoft Office Button , and then point to Save As.

2. Click PDF or XPS.

3. In the File name box, type a name for the file.

4. In the Save as type list, select PDF or XPS.

5. If the document is for viewing online only, you can compress the file size by clicking Minimum size (publishing online) next to Optimize for.

6. If you want to save just a portion of the document, if you want to include revision marks or document properties, or if you want to automatically create hyperlinks to headings or bookmarks in the document, click Options, and then click the options that you want to use.

7. Click Publish.

Save a document as a Web page

1. Click the Microsoft Office Button , and then click Save As.

2. If you are publishing the document to a Web server, browse to the server name, and click it (do not double-click it).

3. In the File name box, type a name for the file.

4. In the Save as type box, click Web Page or Singe File Web Page.

Note If you save the document as a Web page (HTML format) and later want to move it or send it as an e-mail message attachment, you must remember to include the folder that contains any supporting files. This folder has the same name as the file name of the document.

5. Click Save.