In this fast-paced market, it is extremely important for businesses to meet deadlines. Apart from meeting them on time, they are to be met consistently too. With this being inevitable, companies often struggle with maintaining employee presence. The human resources are fundamental to economic activities, and their absence will result in disturbed functioning of the entire company with evident losses in productivity. When a firm has to manage multiple projects, building strong employee presence comes with challenges of both systematic and non-systematic nature. This has resulted in the emergence of automated Attendance Management Software solutions. They radically redefine the entire procedure with end to end digitalization and hence remove any unnecessary duplication of work and lags. 

Why Employee Presence Matters While Handling Projects

A survey states that only about 31% of the companies will deliver to a project as per the scheduled deadline. This means that the rest of the companies struggle with a multitude of factors resulting in constant delays, duplication of work, damage to reputation, and financial losses in some cases. Even if the client doesn’t penalize them, running a project for longer duration will toll the business financially and drain the opportunities as they cannot engage in any other project. The presence of employees at the required time and strategic distribution of work is of paramount importance for the employers since it is the only way to ensure the smooth functioning of the activities. Handling multiple projects and multiple teams can only be done with the help of a dedicated Attendance Management Software, and we shall view how they benefit companies.

Workflow Management With Respect To Cascading Task Completion

Each process depends on other processes in order to be completed successfully. The employees should not remain absent in such a manner that the workflow gets disturbed. The attendance policy helps staff presence to resonate with the company’s requirement. Making a flexible attendance policy which allows the staff to have week-offs when their presence is not required. The team is allocated with crucial days list and a predictable schedule to minimize the loss due to absence. Group absence of key employees is to be prevented with automation-based leave intimation to approving authority. Once the tasks are completed as scheduled, the management is informed for further actions.

Management Of Multiple Teams For Multiple Projects With Availability Matrix

The project-based companies have to engage various teams to complete a project on time. The number of projects undertaken by the firm also complicates the attendance policy as the availability of each employee cannot be confirmed through manual correspondence. As a result, the Attendance Management Software will provide a concrete solution for the streamlined presence of the employees at all locations. The project deadlines and task allocations can be made by using the availability matrix for minimizing miscalculations. The computerized systems will meet all the expected criterion without manually dealing with tedious scheduling problems on a regular basis.

Scheduling Casual Labor, Consultants, And Freelancers

Be it the manufacturing sector or real estate, engaging casual labor is the widely prevalent form of employment. The absence of senior managers and supervisors is to be coordinated with replacements. The use of attendance software can be done to schedule the working days of the consultants for smooth functioning. Freelancers are also provided with the user credentials to ensure that they are actually working on the project as they charge on a per-hour basis. 

Allocating Leaves With Project Deadlines And Requirements Raised By Other Teams

One of the primary aspects of attendance management is leave processing. Many project deadlines crash under avoidable circumstances. If the higher-level managers are planning to go for a tour at various company offices, the local staff is made aware of the same. When a team raises the requirement for a particular resource or group, their shifts are arranged accordingly while informing the concerned individuals well in advance.

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