Web Based Video Conferencing is more than just about choosing a good-looking software program. The number of features and the age of the software do play a role, but it takes more than that to effective conduct web conferences. For instance, a faulty microphone and an old computer can cripple your Web Based Video Conferencing system no matter how up to date it is.
The risks of Web Based Video Conferencing
Web Based Video Conferencing has developed as a technological tool to such an extent that there are very few mistakes or risks involved. However, the few risks that do exist can be very costly to the company. Here are some mistakes you should avoid:
· Using Skype for business web conferences
Skype is an excellent free program for holding online web conferences with people, but it is meant for private calls. Holding a large-scale, business level web conference with Skype as a host is seldom a good idea, unless your company is a small startup with less than ten employees. There is more to business level Web Based Video Conferencing tools than popularity. Business-level Web Based Video Conferencing programs like the RHUB 6-in-1 Web Based Video Conferencing and remote support appliance are better options.
· Not focusing on the conferencing
Even if you are not a host, it is important to stay aware and focused on the conference proceedings. Unlike face to face meetings, you need to consciously focus on the matters are discussed. Moreover, since your screen is shared, you may open undisclosed and high profile files in the middle of the meeting by accident.
· Keeping more documents in the conferencing computer than required
As a general rule for safe Web Based Video Conferencing, you should keep all classified files and data in another computer and only transfer and store the necessary files for sharing in the computer you use for conferencing.
Good practices for Web Based Video Conferencing
Given below are some rules of etiquette for good Web Based Video Conferencing:
· Getting the audience
When it comes to gathering an audience, it is best to keep things simple. If someone wants to attend a web meeting you are hosting after hearing about it, you do not need to collect anything more than the basic personal and contact details. You can ask more questions about the participants’ interest in the webinar and their role in the industry in which your business functions later on.
· Exclusivity
An online meeting is better hosted in multiple sessions with smaller groups of people than in one single session with everyone. By hosting multiple sessions, the participants are given more time to give adequate feedback and ask their doubts and queries. Simply put, webinars with fewer participants mean that everyone gets more attention.
· Time management
A very good rule to follow when organizing a web conference is to set a time limit for it and to eliminate matters that could delay the beginning or end of the Web Based Video Conferencing. Setting time limits allows all the participants to promptly make their point and carry out discussions without wasting time. This is especially useful for web conferences where managers take time out of their regular work to attend a conference. Appropriate time management can let them make their point, finish the conference, and get back to their work promptly.