Enterprise Document Management (EDM) is a strategy for the organization of a paper and electronic documents for easy retrieval in case of a
compliance audit or subpoena overlooked. The term originally referred to electronic documents created on a computer or paper documents scanned
A digital format. The meaning has evolved into e-mail, fax, instant messages, PowerPoint presentations, multimedia and new collaborative software
contain.
As part of regulatory compliance, Enterprise Document Management Company must answer the following questions:
¢ How long data should be retained.
¢ When documents are stored.
¢ How changes to documents can be traced.
¢ How the documents can be recovered if a disaster occurs.
Enterprise Document Management software applications can be used for a display of all documents within the company to create and provide workflow
tools to monitor and control changes.
Web based document management systems are electronic systems used by corporate houses to a history of their electronic documents anywhere. The
programs are designed so that the storage, management, retrieval and archiving of documents can be so easy. These programs are not only used by large
corporations and companies, but also by small businesses and educational institutions as well. Web based document management have many advantages,
including:
 It saves a lot of space that the system provides paperless offices and workstations. Files and documents stored in electronic format, the need to
maintain a physical break.
 Like many people just a file or folder to keep in their office, which increases their risk of getting lost, web based document management system
can store files and folders online, so the risk of data theft or misplaced.
 Since the management of documents is done electroniy and no files or physical files, electronic documents will not be lost or damaged.
 -You do not have any kind of support, up gradation, maintenance and other services, because most document management systems have these features
integrated.
The indexing document is the process whereby data stored in a document and the document data itself is recorded in order to make it searchable. There
are two ways in which document data is made available. The first is for full-text indexing and other use by entering "data about data" - data sheet
"metadata". The first method uses the optical character recognition (OCR) or extraction of text to enter text from the document. The second method of
indexing to capture details of the document in different fields and stores this information to help locate the document if necessary. This is done by
indexing document software itself.
A system of records management is a computer program (or set of programs) are used to track and store documents. The term is distinguished from
imaging and document management systems that specialize in paper capture and records management respectively. File management systems typiy ensure
the safety and control functions tailored for specialized case managers. As processed, record management starts with the creation, adoption and
implementation of policies, including a classification system and a document retention policy. The next activity is to develop a records storage
plan, accommodation in the short and long term physical records and digital information includes.
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