There is always a temptation to put your best foot forward when making a report
BUT when one is trying to find out just how an event DID
And possibly determine how to do it better in the Future
REAL figures are required.
A Claim was made by the Chair Cindy Golding that a figure of $423 was what the LCRCC CLEARED on the Chili Cook Off at the Linn County Fair
According to the Treasurers Report and answers by the Treasurer when his report was given this does not appear to be the case.
The amounts of $60 before the Fair and $363 during the Fair which add up to $423 were listed in the Treasurers Report as Total Receipts.
Expenses were $150 for the Building the Chili Cook Off took place in.
$39.42 Expenses reimbursed to Brenda Hart.
And there was a $48.62 Printing cost which was expensed to the Office Budget
The Chair informed the Committee that the $48.62 Printing Costs were applied to the Office Budget because that is how we had approved such expenses in the Budget Adopted
If a Good Faith Effort is being expended to determine exactly how effective our Event was ALL expenses created by having the event must be considered.
Therefore it is evident
That $60 + $363 - $150 - $48.62 - $39.42 = $184.96
Is closer to the real number
Someone did mention that we ALSO brought in $183.74 from a Straw Poll which was part of the Fair Event
Which gives us
$184.96 + $183.74 - $280 = $88.70
If we are going to include EVERYTHING then we must also include the Cost for the Booth
So we end up with a Profit of $88.70
The Fair can also be considered not as a Fund Raiser in which it was pretty limited but as Community Outreach
In that it was not too bad
The Tickets were I believe $5 each?
So at the Fair we sold tickets to $363 divided by $5 about 72 people plus the people who might have talked to Lindsey Graham etc
It is though clear that the Claim made by the Chair Cindy Golding that we CLEARED $423 is
As I understand that the Audit shows that instead of making close to $200 on the Christmas Party we in fact Lost about $200
And considering that we were originally told that the total Receipts for the Fair was what we had Cleared
Due in large part by hiding expenses in other Depts
I am wondering about the Validity of the Claim that the Lincoln Dinner ADDED $1880 to our Treasury.
I think I will be asking our Treasurer Robin Tucker about these matters
When/If I get what I think are solid figures,
I will report them here.