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Minutes of a committee meeting held at 2 Fraser Road, Gosport on Tue 28 Sep 04.
Present: Chris Davis (CD), Rob Bowman (RB), Pat Bowman (PB), Pauline Cook (PC), Rod Kemp (RK).
Apologies: Andy Stancliffe (AS), Jim Kemp (JK).
Absent: Neil Redrup (NR).
Anniversary Dinner:
All agreed that the Anniversary Dinner had been a success and CD said that he would be writing thank you letters
to Shaun Udal, Peter Edgar, Stuart Bates and Mick Good in appreciation of their efforts Hard copies to be forwarded
to RK. The shirt, presented by Shaun Udal and won by Tony Johnson's wife had been handed back to the club to be
raffled at a later date. It was suggested that it could be raffled again at the Presentation Evening but, after
some discussion, it was decided not to do this, as there was already a special raffle on the night for a Fisher
bat. A suitable time would be discussed at a future committee meeting. It was also suggested that the Masonic Hall
might be a better venue for the Presentation Evening than the Civil Service Club. It was agreed that the new committee
should discuss this suggestion after the AGM. PB reported a profit of £124 from the evening.
Pavilion:
RK said that he had obtained two further security keys for the grill and that the away team dressing room door
had been replaced and new keys had also been obtained. The security of the pavilion during games was also discussed.
It was agreed that notices be displayed in both changing rooms warning players not to leave anything of any value
in the changing rooms during games. It was also agreed that the away team captain be provided with a key at each
game so that their changing room could be locked.
Club Clothing:
RB said that there had been no progress so far.
Children's Fund:
RK said that a letter had been received from the Children's Fund, which he had forwarded, by email to CD. CD said
that he had received it and the Fund required further evidence from the Club. He asked PB to provide him with the
invoices for the year and he would prepare the further evidence required.
Returned Cheque:
PB said that she had received a replacement cheque for the cheque, which the bank had returned.
Match Fees Sheet:
CD said that he was still updating the Match Fees sheet.
Cricket Liaison Meeting:
CD reported that he had attended a liaison meeting between the council and users within Gosport Borough. Having
spoken with AS and RB he had attended a site meeting on Rowner Green the previous Friday when the condition of
the square was discussed. Also discussed was the possibility of three of the strips being given special attention
and those strips being reserved for the League 1XI. CD said that the church end of the ground was to be cleared
and treated. RB said that no ground gradings from visiting teams had yet been received. CD said that there had
been various problems with Privett Park, which the council was looking into and which also, included the all weather
wicket. CD said that he would speak with the council to see if an all weather wicket could be provided for Rowner
Green. This could also be used for league games in the event of bad weather. RK said that he had been frustrated
on a number of occasions when cricket had been called, off on a Friday, as the council had been unable to get onto
Rowner Green to prepare wickets because of the rain and the sun had then shone for the remainder of the weekend.
This had caused the club to lose a considerable amount of revenue. An all weather wicket would have meant that
cricket could have gone ahead. If it were possible to have an all weather pitch installed, it was agreed that the
Rowner Lane side of the ground would be the best position for it. It was also suggested that a contribution could
be made towards the cost from the money received from 'Awards for All'.
Colts League:
RK said that an invitation had been received for the club to enter an u/13 in the Hendy Group South Hampshire Indoor
League with games being played at Fleming Park, Eastleigh on a Sunday evening commencing at 5.15. After discussion
it was agreed that the club was not yet in a position owing to a lack of manpower to consider entering a team for
this year. RK and PC said that they had received a number of queries from parents concerning winter coaching. It
was agreed that this matter could be considered after the AGM.
Training Aids:
Canon Bowling Machine: RK said that he had been sent some information concerning a Canon Bowling machine which,
depending on cost, might be a useful training aid for both colts and adults. The committee expressed interest and
RK was asked to obtain further details. Further training aids were discussed, which covered a Flix Pitch, catching
cradle and training cage and RB said that he would obtain details of costs etc.
Averages:
RK said that the averages for both League teams had been submitted as required.
Presentation Evening:
The procedure for the evening and awards to be made were discussed. RK said that two people who were nominated
for awards had not paid their annual subs and it was agreed that he should contact the two concerned and encourage
them to pay. No subs, no award.
RB said that for future years we should consider making awards to those club members who had scored 100s or taken
5 wickets in a game. The committee agreed this. He also suggested that a board be erected in the pavilion where
the names of those people could also be displayed with a copy of the scorecard for the particular games also being
displayed. RK suggested that a board should also be erected on which any outstanding colt's performance could also
be recorded. This was also agreed but discussion would be required to decide what would comprise an outstanding
colt's performance.
Shirt Raffle:
It was suggested that one means of raffling the shirt provided by Shaun Udal would be by selling squares from a
board displayed in the pavilion during the season. The purchase of the squares would only be open to club members
or families with the winner being picked during the 2005 Presentation Evening.
Colt's Organisation:
RK said that with the enlargement of the colt's section it was not possible to administer it efficiently with the
current club structure. It had grown too large for JK and RB to administer it and to coach and to carry out their
day to day jobs. Even though PC had volunteered to carry out the administration and had been co-opted onto the
committee, the section still required a co-ordinator to oversee the various activities connected with the colt's
section. RK said that the club should try to find a suitable person to co-ordinate these activities and that the
section should run their own administration and affairs and stand-alone from the main committee but with the co-ordinator,
administrator and one of the coaches being on the main committee. PC suggested that Graham Mowatt might be a suitable
person to fulfil the position of co-ordinator and offered to speak with him to see if he would be interested.
Annual General Meeting:
The formation of the committee for the coming year was discussed. CD said that he would be prepared to serve as
chairman for a further year but would wish to step down at the AGM in 2005. RK said that Charlie Taylor had volunteered
to take over as Secretary but he had been unable to contact him to ensure that he was still prepared to do so.
Andy Lilley has volunteered to take over a Fixture Secretary, Jason Hoskins as Captain of the 1XI but no one has
volunteered to take up the position of 2XI Captain. PB said that she was still prepared to act as Treasurer and
RK said that he thought that JK was still prepared to act as Sunday XI captain. RB volunteered to fill the position
of elected officer and PC volunteered to carry on as colt's administrator. RK said that Club rule 4 would need
to be changed to add the colt's co-ordinator and administrator to the committee.
Membership Subscription:
RK also said that Club Rule 11 would need to be changed in respect of when the Club Subscription was required to
be paid. In view of he discussions at the previous committee meeting, the subscription needed to be paid by the
first game of the season to enable those playing to be covered by the Club's insurance policy. No pay, no play.
Any Other Business:
Presentation Evening: It was agreed that for those adults attending the Presentation Evening and who had not already
paid be charged £5 with colts being charged £3.
Finance:
PB reported that there was £2832.00 in the bank and that she had £120.00 in cash to cover the buffet.
Club Clothing:
The committee gave RB approval to purchase the minimum clothing order for tracksuit tops, shirts and caps. It was
hoped that they would be ready for the Presentation Evening where they could be displayed or at the AGM.
Date of Next Meeting:
The next meeting will be held at Pat's on Tue 9 Nov 04 at 1930.
There being no further business the meeting was closed at 2155.
Rod Kemp
Secretary, Rowner CC
6 Nov 04
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Rowner CC - Minutes Sept 04 
