WORD PROCESSING ADVANCED

ADVANCED WORD PROCESSING INSTRUCTIONS

USING MICROSOFT WORD

******

PREPARED BY

RICHARD NELSON

******

07/10/25

ATTENTION:

WHEN IT SAYS CLICK IT MEANS LEFT CLICK. If it says right click it means to click with your right mouse button

Along with using this instruction, it is desirable to read other instructions identified below:

These are included on Richard Nelson�s web page www.angelfire.com/planet/richnelson

Beginning Word Processing Instructions

Creating and Managing Hard Drive Folders

Creating and Managing Flash Drive Folders

+++++

GENERAL

This is a comprehensive instruction for using Microsoft Word. However, it can not possible cover all the different operations that can be accomplished with Microsoft Word. Instructions for those operations are cover in a textbook of several hundred pages because Word is a very powerful software package.

This instruction covers how to save to folders that have been created on your hard drive (Local Disk C) or a Flash Drive or a Floppy disk. It covers how to create a new folder while you are in the process of saving a new document. (Called �On the Fly�)

For instructions covering how to create a new folder on a hard drive please see my handout titled �Creating and Managing Hard Drive Folders�

For instructions covering how to create a new folder on a flash drive please see my handout titled �Creating and Managing Flash Drive Folders�

In addition, this instruction coves how to change the format of a document and how to move text within a document with cut and paste and copy and paste, how to download text and graphics from the internet and finally how type in a short memo letter and how to print it.

STARTING YOUR COMPUTER

TURN ON THE MONITOR BY PRESSING THE BUTTON ON THE FRONT BELOW THE SCREEN USUALLY ON THE RIGHT SIDE; THEN TURN ON THE COMPUTER BY PRESSING THE POWER BUTTON ON THE FRONT PANEL OF THE CONSOLE. WAIT WHILE THE COMPUTER COMES UP IT MAY TAKE QUITE AWHILE. EVENTUALLY YOU WILL SEE THE DESKTOP SCREEN. (IF THAT DOESN�T WORK, HOLD DOWN THE CTRL AND ALT KEYS, AND WHILE STILL HOLDING THEM DOWN, PECK THE DELETE KEY)

STARTING MICROSOFT WORD

FROM THE QUICK LAUNCH AREA

If you have your Quick Launch area open with the Word icon in it, you can start Word from that area with just a single left click on the icon that looks like a child block with a W on it.

FROM THE DESKTOP

The easiest way to start the Microsoft WORD program from the DESKTOP is to SINGLE CLICK ON THE WORD ICON, (THE WORD ICON LOOKS LIKE A W.) THEN PECK THE ENTER KEY. IN A FEW SECONDS YOU SHOULD NOW HAVE A �WORD� SCREEN ON YOU MONITOR WITH A BLINKING CURSOR IN THE UPPER LEFT CORNER OF THE SCREEN.

Another way is to start Word is to RIGHT CLICK on the Word icon and then left click on Open

If you are good at using your mouse, Double click on the WORD icon on the Desktop. I DON�T RECOMMEND THIS FOR BEGINNERS

FROM THE START MENU

A third way is to go to the �Start� button at the lower left of you screen and click. Then go up to �Programs�, or �All Programs� and then go over to Microsoft Word on the next menu and click

DETERMINING THE PURPOSE OF THE CURSOR

The cursor is the little blinking vertical line on your screen. The cursor tells you where the next character (letter) will be inserted when you type it in from the keyboard. The cursor has other names like: insertion point and place marker. Actually the cursor marks the insertion point on the text screen. (Please see the attached �Diagram of Microsoft Word Screen� display) at this point we will identify the many different parts of this diagram, like the Title Bar, the Menu Bar, Tool Bar, Task Bar, etc.

TYPING IN TEXT

Type in the letter N for the beginning of the word Now, and see what happens. What happens is the cursor moves over one space to the right. Next type in the character o; notice that again the cursor moves one position to the right. Type the character w, and then peck the space bar. Notice that there is a space between the character w and where the cursor is blinking ready for you to type in the next word. With computer logic a word is not a word until a space is put at the end of it.

DETERMINING THE PURPOSE OF THE I-BEAM

In addition to the cursor there is also and I-Beam on the screen. The I-Beam is the presence of the mouse when it is in the TEXT area of the word processing screen. Notice when you move the mouse the I-Beam moves around the screen. So now we have learned there are two things we have to deal with on a word processing screen, a cursor and an I-Beam.

DETERMINING THE PURPOSE OF THE ARROW

However if you move the I-Beam up into the top of the word processing screen, notice it turns into an arrow. This is so you can select a command from the many possibilities from the menu or tool bars.

THREE IMPORTANT CONCEPTS

So all in all there are three things that we have to deal with:

1 the cursor

2 the mouse as an I-Beam

3 the mouse as an arrow

TYPING IN YOUR DOCUMENT

Without touching your mouse, type in the rest of the paragraph as follows:

is the time for every good student to come to the aid of their school, and now is the time for every good school to come to the aid of their students.

NOTICE! See how the computer automatically starts a new line when it gets to the right margin. This is called automatic line folding. Also notice that misspelled words are underlined in red, and grammar problems are underlined in green.

SAVING YOUR NEW DOCUMENT FOR THE FIRST TIME TO THE HARD DRIVE (C:)

This next paragraph assumes that you have already created folders on your hard drive under the My Documents master folder. However subsequent paragraphs cover how to create a new folder on a hard drive or flash drive.

Using your mouse, go up and click on the �File� button in the upper left corner of the Menu bar. This will give you the �File� menu.

Now click on the �Save as� button. This will give you a dialog box titled �Save As�

In the Save In box it will say My Documents

In the body of the My Documents save as screen you should see all the folders you have created. Choose the folder where you want to store this document and click on it, then click on the Open button.

This will activate the folder where you want to save your document, and the folder name will now appear in the Save In box.

Next go down to the �File Name� box. Drag over the words in the File Name box to highlight them. Peck the Backspace key to clear the box. Now you should type in a new name for the document. (I suggest you use: time or students as the file name) In addition it I wise to use a date with your file name so if you use time as the file name to total file name would be name 06.07.27

Now click the Save Button in the lower right corner of the frame.

IF YOU DO NOT HAVE A PROPER FOLDER TO PUT THIS DOCUMENT THEN HERE IS HOW TO CREATE ONE ON THE FLY

Where it says My Documents in the Save In box, go to the right of that box and find a little icon that when you put your mouse arrow on it, it says �Create New Folder�. Click on that icon. Now without doing anything just type in a proper name for the new folder, and click the OK box. The new folder will appear in the Save In box ready for you to save to it. Proceed as described above.

SEEING IF YOU SAVED OK

Look up in the Title bar on the Word screen. The name you gave the document should appear there.

Another way to check to see if the document saved OK, click the �File� button again, and then click the �Open� button. You should now see your documents name on the screen.

Click on the �cancel� button to get back to you document

STARTING A NEW PARAGRAPH

Using the mouse, bring the I-beam cursor to the end of the second sentence and click. That will move the cursor to the end of that paragraph.

Now peck the Enter key. This will put the cursor at the beginning of a new paragraph and a new sentence. Now peck the Enter key once more of give more space between paragraphs.

ADDING MORE TEXT TO YOUR DOCUMENT

Now we will add another sentence to your original document

Any student that does not support their school is short sighted, and any school that is not student centered needs to correct the situation quickly.

SAVING ADDITIONS AND CHANGES

To save your additions, click on File and then on Save. (notice this time you click on
Save not Save As).

Another way to save the additions you made to your document is by holding down the Ctrl key and pecking the S key. (S of course stands for Save)

A third way of saving a document is to go up to the Tool Bar and click on the disk shaped icon.

PRINTING YOUR DOCUMENT

Before you print your document you should add your name so we can whose document is printed.

To do this take your I-beam and put it at the end of the last sentence and click. Move the I-beam away. That will put the cursor at the end of the last sentence. Now peck the Enter key twice. That will start a new paragraph.

Now type your full name.

You will find there are several ways to do anything on a computer. This is true for printing a document.

ONE WAY TO PRINT A DOCUMENT IS TO SIMPLY GO UP WITH YOUR MOUSE AND CLICK ON THE PRINTER ICON THAT IS THE FOURTH ICON FROM THE LEFT ON THE TOOL BAR.

TRY IT.

A second way is to click on the �File� button, and then click on the �Print� button.

A third way is to Press and hold down the Control key and peck the P key.

The second and third way provides an intermediate dialog screen that allows you to select the number of copies to print or specific pages if you do not want to print the entire document.

All of these different methods have their usefulness from time to time.

MOVING THE CURSOR AROUND

Reminder: wherever the cursor is, is where the next character you type will land, so it is very important to understand how to move your cursor around.

There are several ways you can move your cursor around in your document:

Using the I-beam is the most common if you are moving the cursor any distance from where it is.

The rule is wherever you put the I-beam within the text, and click, that is where your cursor will be put. Try it with the document that is on your screen now.

Another way to move your cursor short distances is to use the arrow keys. The right arrow key moves the cursor to the right and the left arrow key to the left. The up arrow key will move it up if there is room, and the down arrow key will move it down if there is room. We will now practice moving your cursor both with the I-beam and the arrow keys.

CLOSING YOUR DOCUMENT

To close your document, go up to the Menu bar and click on File. Now come down and click on �Close�. If you have not saved your latest changes you will be ask if you want to. Click on yes

SHUTTING DOWN YOUR COMPUTER

Before you shut your computer down you should close all the programs that are open on your computer.

Then to shut down your computer, click on the master Start button on the lower left of your screen. Now click on Turn Off Computer. You will get the Turn of Computer screen.

If you are using Windows XP Professional, be sure that the bullet is in Shut Down. Then click OK. Your computer should now shut down.

If you are using Windows XP Home just click the Turn Off button.

OPENING A SAVED DOCUMENT

Before you open a saved document you must have your computer on and MICROSOFT WORD started, and the floppy containing your document. Go back to page 1 for these instructions.

Go to the Menu Bar and click on File, then click on Open

Now you have to remember where you saved your document, on a floppy, in the My Documents folder, or a folder on a flash drive. .

IF YOU SAVED TO A MY DOCUMENTS FOLDER OR TO A FLASH DRIVE FOLDER

OPENING A FILE FROM THE MY DOCUMENTS FOLDER

On the Open dialog menu, the �Look In� box should say My Documents, if it doesn�t, click on the little down arrow on the right end of the �Look In� box. Now click on My Documents in the list shown. You can see MY DOCUMENTS IN THE LOOK IN BOX. Find the folder where you saved the document, and click on that folder. Now click on the Open button on the lower right of the frame. That will open the folder and now you should see your file in the list of files..

Shadow your file by clicking on it. (This is called �SELECTING�)

Click the Open button on the lower right of the frame. That will bring you document onto the Word screen ready for you to make changes and additions.

OPENING A FILE FROM THE MY DOCUMENTS FOLDER

Shadow your file by clicking on it. (This is called �SELECTING�)

Click the Open button on the lower right of the frame. That will bring you document onto the Word screen ready for you to make changes and additions.

MORE WORD PROCESSING OPERATIONS

We are going to do some of the operations that can be done with any word processor.

Like: Inserting, selecting, changing the size of the text, deleting, cutting, copying, pasting, etc.

INSERTING TEXT

To insert text you must put the cursor where you want to insert a new word

Take you I-beam and place it in between the words every and good in your document and click. Now move the I-beam out of the way.

You should see your cursor blinking between every and good.

Now just type in the word very, and peck the space bar.

Notice how the word very is inserted into the text

ERASING TEXT

Highlight you first name by dragging your I-beam over it. This is called �Selecting�

Now just peck the Backspace key. Gone! Erased!

You can also highlight a word by double clicking on it

CHANGING THE SIZE OF THE TEXT (FONT SIZE)

In most cases the default for the text size is 12. (Look for the number on the Format bar)

Sometimes it is desirable to change the size of the text to either bigger or smaller. To do this, select the whole document by holding down the Ctrl key and peck the A key. That will highlight the entire document.

Now go up to the little arrow on the right side of the Font Size window and click. That will give you a drop down menu with numbers on it. Now click on a larger number than 12. Now click in the white area in the text part of your screen. That will get rid of the highlighting.

BOLDING YOUR TEXT

Highlight the text you want to bold by dragging over it. This is called selecting it

Once the text is highlighted, go up to the Format Bar and click on the Capital B about in the middle of the Format Bar. That will bold what is highlighted.

Now just click in space to remove the highlighting.

UNDERLINING YOUR TEXT

Highlight the text you want to underline by dragging over it. This is called selecting it

Once the text is highlighted, go up to the Format Bar and click on the Capital U about in the middle of the Format Bar. That will underline what is highlighted. Now just click in space to remove the highlighting.

CENTERING YOUR TEXT

Highlight the text you want to center by dragging over it. This is called selecting it

Once the text is highlighted, go up to the Format Bar and click on the page-centering icon about in the middle of the Format Bar. That will center what is highlighted.

Now just click in space to remove the highlighting.

NOTE: You can underline and bold and center all at the same time.

SELECTING TEXT

Before we go much farther we must learn the rules for selecting text. Note: when you select text you also highlight it

Actually you have been selecting things already. When you started Word you clicked on it.

That is also called selecting. And when you selected Word you highlighted it.

Remember!

Now we are going to concentrate on selecting text. First words, then lines, then sentences, then the entire text document. You can also select pictures (graphics)

SELECTING WORDS

The best way to select a word is to put the I-beam on top of it and double click. If you are not good at double clicking then you can just drag across it. By putting the I-beam in front or back of the word and holding the left button down, drag across the entire word.

SELECTING A LINE

NOTICE when you take your I-beam outside the text area on the left side of the text screen it turns back into an arrow. If you want to select a line (like a heading) take the arrow directly opposite the line on the left side of the screen until it turns into an arrow, and click; that will highlight the entire line.

SELECTING SENTENCES

The best way to select a sentence is to hold down the Ctrl Key and click in the middle to the sentence you want to select (highlight). Another way is to drag across the entire sentence

SELECTING AN ENTIRE TEXT DOCUMENT

The best way to select an entire document is to hold down the Ctrl key and peck the A key. Another way to do this is to go up to Edit on the Menu bar and click, and then click on Select All. You might have to click on the little down arrows to get the entire menu.

SELECTING PICTURES

With the picture on the monitor screen that you want of select, right click in the middle of the picture. That will select it. It will also give you a menu. To copy the picture just left click on Copy

CUTTING, COPYING AND PASTING

REMEMBER HIGHLIGHTING IS THE RESULT OF SELECTING

CUTTING

Decide what text you want to cut

1. Highlight that text by dragging the I-beam over it.

2. Go up to the Menu bar and click on Edit and then on Cut

You have now done what is called a Cut. A cut puts your highlighted text in a special place in memory called �Clip Board� and removes the text from your document

NOTICE: WHEN YOU CUT YOU REMOVE THE TEXT WHERE IT APPEARS FROM YOUR DOCUMENT.

PURPOSE OF CUTTING

Cutting is used when you want to move text from one part of a document to another part.

COPYING

Decide what text you want to copy

1. Highlight that text by dragging the I-beam over it.

2. Now go up to the Menu bar and click on Edit and then on Copy

Note when you copy you have not removed the text from your document..

Again a copy puts your text in a special place in memory call �Clip Board�

NOTICE: AGAIN WHEN YOU COPY YOU DO NOT REMOVE THE TEXT WHERE IT APPEARS ON YOUR DOCUMENT.

PURPOSE OF COPYING

Coping is done when you want to reuse text within a document or on another document

PASTING

After doing either a cut or copy you can now do a paste

Place the I-beam of your mouse where you want to paste the cut or copied text and click. That will place the cursor. Now move the I-beam out of the way.

Now click on Edit on the Menu bar, and then click on Paste. That will put the text that is on the clipboard where the cursor is. Notice that the cursor moves over.

You should also know that pasting does not remove the text from the Clip Board.

USING COPY AND PASTE TOGETHER

One of the handiest actions that you can do on a word processor is to do a copy and paste. For example you can copy from one document without disturbing the text and paste to another document. In many cases this will save you lots of typing. We will practice copy and pasting, sometimes called c and p.

USING COPY AND PASTE FOR EMAILS

Also it is easy and handy to use the Copy and Paste method by copying from a word processing document and then pasting it to an email message. In this case you will usually copy the entire word processing document.

First you must prepare your document on your word processor, edit and save it. Then with the document still on the screen go into Edit on the Menu bar a click on "Select All". That will highlight your entire document. (As a short cut you can also use Ctrl and A keys together to highlight your entire document)

Then go up to your Menu Bar and click on Edit and then on Copy. That will put a copy of your document on your Clipboard.

Now go into your email and prepare to send a message. Fill in the To space and the Subject space with the usual information. Now put the cursor in the text area of the email.

Go up to the Menu bar and click on Edit and then click on Paste. That will put the text that you copied from your word processing document into the text area of the email ready to send. It is always wise to check what you pasted before you send the email.

MOVING TEXT USING CUT AND PASTE

You can move text by doing a cut and pasted together. We will practice that now

Select (highlight) the text you want to move by dragging over it. Now go up to the Menu Bar and click on Edit, and then on Cut. Now move your cursor using the I-beam to where you want to move (paste) the text on your document. Again go up to the Menu bar and click on Edit and then on paste. That will paste (move) your text where the cursor is.

TRANSFERRING TEXT FROM THE INTERNET TO A WORD DOCUMENT

TRANSFERRING TEXT USING COPY AND PASTE

You can transfer text from a document on the Internet to a word processing document on your computer by doing a copy and pasted together. We will practice that now.

Open your Internet browsing software and go to a web site that has the text you want of copy.

Select (highlight) the text on the Internet site you want to transfer by dragging over it. Now go up to the Menu Bar and click on Edit, and then on Copy.

Now start your word processing software move your cursor to where you want to paste the text and again go up to the Menu bar and click on Edit and then click on Paste. That will paste your text where the cursor is.

TRANSFERRING A PICTURE FROM THE INTERNET TO A WORD DOCUMENT

You can transfer a picture from a document on the Internet to a word processing document on your computer by doing a copy and pasted together. We will practice that now. the way we do it is somewhat different from transferring text as you will notice below.

Open your Internet browsing software and go to a web site that has the picture you want of copy.

Put you mouse arrow on top of the picture on the screen and right click. That will give you a menu. RIGHT CLICKING ALWAYS GIVES YOU A MENU

On the menu presented find Copy and left click. That will put a copy of the picture on the Clip Board of your computer.

GREAT! You have TRANSFERRED an image of that picture from the Internet site to your computer Clip Board.

Now start your word processing software, and move your cursor to where you want to paste the picture. And again go up to the Menu bar and click on Edit and then click on Paste. That will paste your picture where the cursor is.

PAGE LAYOUTS USING VIEW

Go up to the Menu Bar and click on View

Click on the double down arrows at the bottom of the menu

You will presented with among other things

Normal and Print Layout.

Click on Normal and observe your word processing screen.

Now click on View again and this time click on Print Layout and again observe the word processing screen

I normally use the Print Layout screen

ADJUSTING YOUR TOOL BARS

Go up to the Menu Bar and click on View

Click on Toolbars, you may have to click on the two little arrows at the bottom of the menu to get the rest of the menu

Observe if Standard and Formatting have an arrow checked, if not click on either Standard and/or Formatting to select them

Then click out of the menu space to get rid of the menu, or just peck the Esc key

SEEING WHAT IS AVAILABLE ON THE MENU BAR

Click on File on the Menu bar

Observe what you see on the dropdown menu.

Carefully move you mouse arrow over to Edit on the menu bar

Observe what you see on the dropdown menu.

Again carefully move your mouse arrow over to View.

Again observe what you see on the dropdown menu.

MORE ON PRINTING YOUR DOCUMENT.

You will find there are several ways to do anything on a computer. This is true for printing a document.

One way to print a document is to simply go up with your mouse and click on the printer icon that is the fourth icon from the left on the Tool Bar.

Another way is to click on the �File� button, and then click on the �Print� button.

A third way is to Press and hold down the Control key and peck the P key.

The second and third ways provide an intermediate screen that allow you to choose many different options like:

Making more than one copy

Determining which pages you want to print

Selecting Properties like:

Changing your color options

Printing portrait (normal) or landscape (sidewise)

Print quality

SEEING WHAT IS ON YOUR HARD DRIVE, OR A FLASH DRIVE

SEEING WHAT�S ON YOUR HARD DRIVE OR FLASH DRIVE

Click on the Start button then on either My Computer (XP) or Computer (Vista)

Click on the either the hard drive icon, or flash drive icon and then peck the Enter key. You will get a new menu.

Now click on the folder where you what to see what is in it.

Go to View and click. Now Click on Details. This will show you what is on you that folder including the size of each file and the type. If nothing is shown then the folder is empty

NEW TYPING EXERCISE

TYPING IN A NEW DOCUMENT

Without closing your existing document, go up to the Menu bar and click on File.

Now click on New. On the next screen click �OK� or Blank Document.

A new screen will appear ready for you to type in a new document.

Another way of opening a new document is to go to the left end of the Tool bar and click on the icon that looks in a sheet of paper with the corner turned over.

A third way is to hold down the Ctrl key and peck the N key. (N for new)

PLEASE NOTICE THAT YOU CAN HAVE MORE THAN ONE COPY OF WORD RUNNING ON YOU COMPUTER AT ANY ONE TIME. REMEMBER WE SAID EARLIER THAT YOU COULD HAVE MORE THAN ONE AND MORE THAN ONE DIFFERENT KIND. ACTUALLY YOU CAN HAVE SEVERAL DOZEN, BUT MORE THAN 5 OR 6 GETS TO BE UNMANAGEABLE.

Please do the following exercise:

Type To

Press the Tab key

Type Carol Simms

Press the Enter key twice

Type From

Press the Tab key

Type John Green

Press the Enter key twice

Type Regarding

Peck the Tab key

Type Calendar Order

Peck the Enter key twice

Type Call Mr. Kelly to check your calendar order. The one you wanted is out of stock and will not be available until next month.

Peck the Enter key three times

Type CC

Peck the Enter key once

Type you real first and last name

SAVING YOUR NEW DOCUMENT FOR THE FIRST TIME TO A FLASH DRIVE

First plug a flash drive into a USB port of your computer if it is not already plugged in

Using your mouse, go up and click on the �File� button in the upper left corner of the Menu bar. This will give you the �File� menu.

Now click on the �Save as� button. This will give you a dialog box titled �Save As�

The computer will always, try to save your document into the My Documents folder on the hard drive, if the document has not been saved before.

Again using your mouse, On the SAVE AS screen, click the little down arrow at the right end of the �Save In� box.

Now click �Removable disk (E:) or (F) or (G). The Removable Disk may have another name like TDK Trans-it (G:) Please see diagram below:

This will activate you flash drive, and �flash drive (G) will now appear in the in the �Save In� box.

(If you do not see the flash drive see the procedure below)

At this point you would select the folder where you want to save this document. To select the folder click on it and then click the Open button on the lower right of the frame.

Now the folder name will appear in the Save In box.

Next go down to the �File Name� box. Drag over the words in the File Name box to highlight them. Peck the Backspace key to clear the box. Now you should type in a new name for the document. (I suggest you use: time or students as the file name) In addition it is wise to use a date with your file name so if you use time as the file name to total file name would be time plus the date in year.month.day format (example time 07.07.03)

Now click the Save Button in the lower right corner of the Save As frame

IF YOU DON�T SEE THE FLASH DRIVE

Click on the Start button

Click on My Computer (XP) or Computer (Vista)

Look for your Flash drive and right click on it and then left click on open that should activate the flash drive

Now go up and repeat the above instructions

CHANGING YOUR DOCUMENT

Take you I-beam and put in front of the K in Kelly and click. Now move the I-beam away. That will put your cursor in front of Kelly. Peck your Delete Key until all the characters of Kelly are erased. Now type Jack with a space. Remember no word is complete without a space

SAVING THE CHANGES AND ADDITIONS

SAVE THE ADDITIONS YOU MADE TO YOUR DOCUMENT BY HOLDING DOWN THE CTRL KEY AND PECKING THE S KEY.

Another way of saving a document is to go up to the Tool Bar and click on the DISK icon, which is the third from the left

A third way to saving is to click on File on the Menu bar, and then click on Save.

PRINTING YOUR DOCUMENT.

You will find there are several ways to do anything on a computer. This is true for printing a document.

One way to print a document is to simply go up with your mouse and click on the printer icon that is the fourth icon from the left on the tool bar.

try it.

A second way is to click on File on the Menu bar and then click on Print.

A third way is to hold down the CTRL key and while still holding it down peck the P key.

The second and third ways will produce an intermediate dialog box where you can tell the computer to print more than one copy of the document or print specified pages of a longer document. Also many other options can be selected from this dialog box.

+++++

GLOSSARY FOR WORD PROCESSING

ASCII:

It stands for American Standard Code for Information Interchange. This is a world wide standard. All computers in the world use this code.

A WORD:

A word to a computer is the characters that make up the word and then a space at the end of the word. A word is not a complete computer word until you put the space at its end. This is probably different from what you learned in grade school, where spaces were put between words. Also a word at the end of a sentence is not a word until you put a period and a space.

BACKUP:

This is when you make a copy of your master disk to a backup disk, so if something happens to your master disk; you have not lost all the files that are saved on the master disk.

COMMANDS:

Commands are operations the computer will perform for you. Examples are Save, Open and Print. With Windows you can select a command by clicking an icon with the mouse on the Tool Bar, or click on File on the menu bar.

Save: the process of writing the contents of a file or document to a floppy disk or hard drive- shortcut Ctrl + s
Save As: Use this command when saving a file for the first time, or changing the name of an exiting document or changing the storage device- No shortcut
New: the process of starting a new file or document. � shortcut Ctrl + n
Print: the process of making a paper copy of your document or file. Shortcut Ctrl + p
Open: the process of reading a file already saved on your floppy or hard drive to your desktop (screen), so you can work on it. Open also means to start a program. � shortcut Ctrl + o
Cut: The process of removing a part of your text from a document. � shortcut Ctrl + x
Copy: The process of copying a part of your text from a document. � shortcut Ctrl + c
Paste: The process of pasting a part of a text that you have either cut or copied from a document to another part of the document. Shortcut Ctrl + v
Bold: The process of making a word, sentence, or entire document in bold face.
Underline: The process of making a word, sentence, or entire document underlined.
Center: The process of centering text on the computer screen.
Close: The process of closing a document on the computer screen.
Exit: The process of removing software from the random access memory of the computer.

CD/ROM DRIVE:

For holding CD/ROM disks (Compact Disk/Read Only Memory) commonly called the �D� drive. Many computer programs now come on a CD/ROM disk.

COMPUTER STORAGE UNITS:

There are several different kinds of computer storage units such as:

A 31/2 Floppy disk: This refers to the 31/2 inch floppy diskette. A storage device that is portable. The sliding metal part goes in first, with the little round wheel of the disk goes down.
A folder on the hard disk drive, which is sometimes called the local disk.
A folder on a Flash drive, which is sometimes called a removable disk.
A Compact Disk CD/W, CD/R-W, A DVD
And of course some others like a flash card from a digital camera.

CURSOR:

The curser is the little blinking vertical line on your screen. The cursor tells you where the next character (letter) will be inserted when you type it in from the keyboard. The cursor has other names like: insertion point and place marker. Actually the cursor marks the insertion point on the text screen.

DESKTOP:

The screen of your monitor that displays some of your applications software icons...and is called the desktop.

DOCUMENT:

A document is typed in text to a computer monitor screen using word processing software. This text is temporarily residing in the memory (Random Access Memory-RAM) of the computer. To preserve this document, it must be saved to one of several computer storage units such as:

A folder on the hard drive (local disk)
A folder on a flash drive
A floppy disk: This refers to the 31/2 inch floppy diskette. A storage device that is portable. The sliding metal part goes in first, with the little round wheel of the disk goes down.
A CD

In the process of being saved, the document is given a proper file name that describes the text on the document. After the document is saved it is referred to as a text file or just file.

FILE:

A file is a text or graphics document that has been saved with a file name to a proper folder in a computer storage unit. A file can be plain text, plain graphics or a combination of text and graphics. Note that music can also be saved to a folder on computer storage units.

FLOPPY DISK DRIVE:

The floppy disk drive is where you insert the floppy disk. Commonly called the �A� drive.

FOLDER:

A named space on a computer storage unit used to save files. There is one folder that is created when the computer is assembled. It is called My Documents. Computer users create many different folders on different storage units to accommodate their files in an organized manner.

FORMATTING:

Getting a floppy disk ready to have files (documents) saved to it. You can format a disk by right clicking on the 31/2 floppy icon. You should also format a

CD R/W. this usually requires special software like Roxio.

HARD DRIVE:

A storage device inside your computer for holding and saving software and the files you create. It is usually identified as the �C� drive. Frequently call Local Disk (C:)

I-BEAM:

The I-Beam is the presence of the mouse when it is in the Text area of the word processing screen. Notice when you move the mouse the I-Beam moves around the screen. However if you move the I-Beam up into the top of the word processing screen, notice it turns into an arrow. This is so you can select a command from the many possibilities from the menu or tool bars.

ICONS:

Icons are the small-labeled pictures you see on your desktop. The technical name for icons is desktop objects.

KEYBOARD

The keyboard is an input device.

Keyboard Keys of Special Importance

Enter Key: A key that is on the right side of the main keyboard and on the right side of the number pad. It is used frequently to make the computer go to the next operation. I call it the Go key.
Backspace Key: A key that is in the upper right corner of the main keyboard that is used to erase the character to the left of the cursor. It has an arrow on the top like so ←
Delete Key: A key that is in between the main keyboard and the number pad. It is used to erase the character to the right of the cursor.
Ctrl Key (Control Key): A key that is in the lower left corner of the main keyboard that is used to do special operations.
Esc Key (Escape Key): A key that is in the upper left corner of the keyboard that is used to do special operations as follows. Hold the Ctrl key down and without releasing it peck the Esc key. This will display the Start menu. This key will also clear the screen of any menus.
Arrow Keys: There are four keys located on the lower right side of the keyboard that is used to move the cursor.
The Microsoft flag key: There are two Microsoft flag keys, one on each side to the space key. They open the main menu.
Shift Key: Used to capitalize letters and to get the symbols on the number keys and other keys that have a symbol.
Caps Lock Key: Used to make all the letters in a capital format.
Tab Key: Used to jump 5 spaces in your word processing document, or jump to the next field when filling out a form.
Alt Key: Used in combination with another key to perform some operation. Not used much anymore.
Space Bar Key: This is the long key at the bottom of the mail key board. It is used to make a space in your document between words.
Insert Key: In some word processors, pecking the Insert Key can put you in �overtype� mode. Pecking the Insert Key will return you to the �insert� mode. You will normally want the insert mode. When in overtype mode, what you type will wipe out any existing text that gets in the way.
The function keys: These keys at the top of the keyboard are used mostly to initiate powerful commands. Not used much any more.

MOUSE:

The mouse is an input device. It appears on the screen as either an arrow or a beam depending on what part of the screen it is located. If it is out of a text area it appears as an arrow. If it is in a text area it appears as a beam. On browser software the mouse may appear as a pointing hand. Also the mouse has two buttons on the top. When the instructions say click it means click with the left button. Right clicking with the mouse usually brings up a new menu so you can make a selection. The selection is then made by clicking with the left button.

MOUSE ACTIVITIES:

Point: Pointing is sliding the mouse arrow over an icon or other kind of a button on the screen that you might want to select or choose.
Point and Click: Placing the mouse arrow over an icon or button and pecking the left mouse button.
Single Click: One peck on either the left or right mouse button with either your index or middle finger respectively. Left clicking is usually done to select something like a menu to be used later. However as you may already know there are exceptions to this.
Right Clicking: The response to right clicking always produces a menu. The response to right clicking is sometimes slow.
Double Click: Two pecks with your index finger on the left mouse button on an Icon on the screen (desktop). This is usually done to open application software. The response is almost immediate.
Drag: Means to put the mouse arrow on a scroll bar or icon. Then press and hold the left button down, and while holding the button down, move the mouse. The scroll or icon on the screen will move to a new location. You can also drag across text to highlight the text.
Drag and Drop: Means to put the mouse arrow on a scroll bar or icon. Then press and hold the left button down, and while holding the button down, move the mouse. The scroll bar or icon on the screen will move to a new location. When you get to the location desired left up you finger from the mouse button. That will drop the scroll bar or icon where have you put it.

PARTS OF AN APPLICATION PROGRAM

All applications software have a main screen. On this main screen are normally a Title Bar, a Menu Bar, a Tool Bar and a Task bar, and a text area where you prepare your document. Each of these are described below.

Title Bar: Located at the very top of the main screen and contains the title of the software and document.
The Minimize, Maximize, and Close Buttons: allow you to switch between window, make the windows larger or smaller, and close the program.
Menu Bar: Located at the top of the main screen. A series of commands that can be started with a click.
Tool Bar: A series of icons located below the menu bar. The icons can be clicked to start commands.
Ruler: shows you the size of the document
Task Bar: A bar at the bottom of your main screen listing the programs that are active on of your desktop. The Task Bar also contains the Quick Launch Toolbar.
Text Area: This is where you type in your document.
Ruler: Shows the right and left margins of the screen
Vertical Scroll Bar: Makes the screen go up and down when there is more than one screen full.
Horizontal Scroll Bar: Makes the screen go back and forth if the text is wider than the screen.
The Scroll Boxes: allow you to do the same thing , but with more precise control
The Scroll buttons: allow you to do the same thing , but with more precise control

RAM (Random Access Memory)

This is temporary storage on a computer. When doing word processing, it stores your file (document). When you turn off the computer all that is in RAM is lost. RAM also stores your applications software (like Microsoft Word) until you turn off the computer. The main permanent storage unit for you all your applications software is on the hard drive.

READING:

The process of reading the contents of what you have typed into a computer applications program and/or saved on a storage device such as a floppy disk, hard drive, or flash drive.

WRITING:

The process of saving a file to a floppy disk, hard disk or flash drive.