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BOY SCOUTS OF AMERICA

TROOP 1347

PARENT INFORMATION BOOK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Updated April 2004


 

BOY SCOUTS OF AMERICA

TROOP 1347

PARENT INFORMATION BOOK

 

 

 

 

Table of Contents

 

I.          INTRODUCTION................................................................................................................... 1

II.        SCOUTING ORGANIZATION........................................................................................... 3

III.       MEETINGS.............................................................................................................................. 8

IV.       UNIFORMS............................................................................................................................. 9

V.         JUNIOR LEADER ELECTIONS AND APPOINTMENTS........................................... 9

VI.       EQUIPMENT........................................................................................................................ 11

VII.     OUTDOOR ACTIVITIES................................................................................................... 12

VIII.    SUMMER CAMP................................................................................................................. 13

IX.       PARTICIPATION IN SCOUT ACTIVITIES................................................................. 14

X.         MEDICAL PROCEDURES................................................................................................ 15

XI.       ADVANCEMENT................................................................................................................. 16

XII.     DISCIPLINE......................................................................................................................... 18

XIII.    FINANCES............................................................................................................................ 19

XIV.    REFERENCES AND RESOURCES.................................................................................. 20

XV.      PARENT’S ROLE................................................................................................................ 21

 


BOY SCOUTS OF AMERICA

TROOP 1347

PARENT INFORMATION BOOK

 

 

Dear Parents:

 

      Welcome to Troop 1347 of the Patriot District, National Capital Area Council of the Boy Scouts of America!  We are very pleased that your son has decided to continue his Scouting experience and that he and you have decided to join our Troop.  Our aim as parents and Scouters is to provide your son - and our sons - with the best scouting program possible which we believe will assist in a boy's transition from youth to responsible, mature adult.  In this effort, your active participation is essential.  The following information about the current policies, program features, and operations of the Boy Scouts of America (BSA) and our Troop is intended to assist you in your participation and support of Scouting so that together we can achieve Scouting's Aims and our goals for our sons.

 

      This book will provide you with basic information about Scouting and Troop 1347.  It is a guide, not a set of specific rules to be obeyed to the letter.  This book only becomes a more useful tool when new ideas, procedures, and concepts are added to it.  We encourage your questions, suggestions, and constructive criticism of our policies, program features, and operating procedures, for that is the best way to positively influence the Scouting program offered to the members of the Troop.  And, again, we are pleased to have you join our Troop!

 

I.   INTRODUCTION

 

      The Boy Scouts of America (BSA) was incorporated on February 8, 1910 by Mr. William D. Boyce, a Chicago publisher.  He was introduced to the positive experiences of Scouting while in London, England in 1909 when he was assisted by a young Scout who was doing a Good Turn.  So impressed by this young man was Mr. Boyce that he immediately set out to find out about this organization of Scouts.  He went to Scouting Headquarters where he learned of the efforts of the founder of Scouting,  Robert S. S. Baden-Powell, who had taken a group of boys to the first Boy Scout camp on Brownsea Island off the English coast in 1907, and had subsequently in 1908 published the first Scout handbook, called Scouting for Boys.  Upon his return to the United States, Mr. Boyce became a leader in a common effort to start a Scouting program.  With assistance of many, but in particular Mr. Ernest Thompson Seton, the head of the Tribe of the Woodcraft Indians, and Mr. Daniel Carter Beard, leader of the Society of the Sons of Daniel Boone, the Boy Scouts of America became a reality which has affected millions of Americans in the past 87 years.  The organization was formally chartered by Congress on June 15, 1916.

 

      The Boy Scout program is designed for boys eleven through seventeen to achieve the Aims of Scouting through a vigorous outdoor program and peer group leadership, with the counsel of an adult Scoutmaster and his assistants.  Your son can be a Scout if he has completed the fifth grade, or is at least eleven years old, or has earned the Arrow of Light as a Cub Scout.

 

      The Aims of Scouting are clearly stated and they guide all activities of the Troop.  The Aims are:

             1.  To build character

             2.  To foster citizenship

             3.  To develop fitness

 

      In building character, Troop 1347 emphasizes ethical traits, honesty, integrity, and correct moral principles in our activities and in the example our adult Scouters present to the Scouts.  We strive to develop self-reliance, self-discipline, self-confidence, and self-respect in each Scout, and like in all life's activities, our progress is observed in the individual actions of each Scout in the Troop.  We do not replace the core values taught by parents or guardians of our Scouts; rather, we build on and compliment the foundation each boy has when he joins the troop.

 

      In fostering citizenship, we focus on the duties, obligations, privileges, and responsibilities of a citizen through the citizenship merit badge program, by involvement in service projects to the community and our Chartered Organization-the Burke United Methodist Church, by learning about the heritage and history of our community, region, and state, and by participating in activities at historic sites.  And by serving as troop and patrol officers, Scouts get something every citizen needs, practice in the art of leadership.

 

      To develop fitness, we include activities to improve the four basic kinds of fitness recognized by BSA:  physical, mental, emotional, and moral.  We conduct Scout outings in the great outdoors challenging our Scouts to learn new skills, expand their personal capabilities, and develop courage to overcome obstacles.  Scouts learn to evaluate situations,  make decisions, and then supervise the carrying out of actions to implement decisions.  We emphasize positive, controlled behavior through self discipline and absence of abusive language and actions toward others.  And we stress the trait of moral courage as an essential fundamental of life.

 

      These high but appropriate Aims of Scouting are achieved in Troop 1347 through a cooperative effort of Scouters, Parents, and Scouts.  And to achieve them, we use the nationally recognized Methods of Scouting  in developing our Scouting program.  The first and perhaps most important method is establishing and living up to the Ideals of Scouting.  These Ideals are the personal behavior guides and standards to which a boy commits himself when he becomes a Boy Scout.  These Ideals are stated in the Boy Scout Oath, the Boy Scout Law, the Boy Scout Motto, the Boy Scout Slogan, the Outdoor Code, and the Pledge of Allegiance to our flag.  Troop 1347 incorporates at least one of these Ideals in every meeting and outdoor activity.  We believe in them and we live them in our Program--because this involvement gets the results we want:  achievement of the Aims of Scouting!  The remainder of this Parent's Guide will outline the remaining components of the Methods of Scouting and how we incorporate them into our Troop program.

 

      A final introductory note.  Troop 1347 is a boy-led Boy Scout troop.  That means the success of our Scouting program depends heavily upon what the Scouts want to accomplish and then what they themselves do.  Their initiative, cooperation, and participation in their Scout program will produce results proportional to their own efforts.  This is a major difference between Cub Scouts and Boy Scouts, and perhaps between Boy Scouts and other organizations which are adult led, controlled, and directed.  This is not to say that adult counsel, support, supervision, and oversight is absent in our Troop; rather it is to say that the adult role is to counsel, support, supervise, and provide oversight to the activities which will achieve the Aims of Scouting and provide a fun, challenging, and invigorating program for our sons.

 

II. SCOUTING ORGANIZATION

 

NATIONAL, COUNCIL, AND DISTRICT ORGANIZATION

 

      The National Headquarters of BSA is in Irving, Texas.  Under the national headquarters are numerous Councils arranged on a geographical basis and responsible for implementing the Scouting program within their boundaries.  We are in the National Capital Area Council, which includes Northern Virginia, the District of Columbia, and Southern Maryland.  Each council is further subdivided into Districts, which are the controlling organizations that provide Scouting activities and support for Troops, Packs, Teams, and Posts within their geographical boundaries. 

 

      We are in the Patriot District, one of 21 Districts in the National Capital Area Council.  Our District includes the Burke area of Fairfax County, and provides a Scouting program to over 1800 Scouts.  The District senior leadership includes a full time salaried professional Scouter (the District Executive, currently Steve McEwan at 301 214-9195) and two volunteers; the District Chairman and the District Commissioner.  These 3 key leaders are supported by over 100 other dedicated volunteers serving on the District Staff coordinating Administration, Program, Membership, and Finance activities of the District.  At all organizational levels below the District, the volunteer Scouters in the direct line of supervision are called Commissioners.

 

TROOP ORGANIZATION

 

      The organization of Troop 1347 consists of the Chartered Organization, The Troop Committee, the Unit Leaders and the Scouts themselves.  An overview of this organization is shown on the next page and explained in the next few paragraphs.

 

THE CHARTERED ORGANIZATION

 

      Each Scouting unit must be sponsored by a community or civic organization.  This organization, called the Chartered Organization, registers with BSA Headquarters and provides recommendations, facilities, and approval of adult leaders for the Troop's Scouting program.  The Chartered Organization of Troop 1347 is the Burke United Methodist Church (BUMC) located at 6200 Burke Centre Parkway, Burke, VA 22015, telephone 250-6100.  Troop 1347 has been chartered by BUMC since January 1987.  The Chartered Organization Representative (COR), a member of BUMC, acts as liaison between BUMC and the Troop and also represents the Chartered Organization on the Patriot District Committee.  In return for BUMC's support, Troop 1347 participates in service projects to benefit the church.  Each year, a formal process known as RECHARTERING occurs, at which time the Chartered Organization applies to BSA to continue to be eligible to support its Scout units.  Troop 1347's rechartering, completed by Dec 15th annually, and is the "accountable report" of our Troop and our Chartered Organization to BSA.

 

 

 

 

 

 

 

 

THE TROOP COMMITTEE

 

      Direct oversight of Troop 1347 and its Scouting program is vested in the Troop Committee.  The committee is formed primarily by parents of Scouts in the troop who volunteer their time and effort to establish, control, direct, and support the Scouting program for their sons. 

 

      The standing members of the Troop Committee are the Chairman, Secretary, Treasurer, Advancement, Eagle Advisor, Boards of Review, Membership, Refreshments, Outdoor/Activities, Equipment and Transportation, Chaplain, and members at-large.  The standing Committee members are assisted by several other parents who may participate in Committee activities. The Scoutmaster is not an official member of the Troop Committee but attends all meetings of the Committee to receive guidance and to report on Troop activities and plans.  The COR serves as the Chaplain if another parent is not so appointed.  Other positions are filled by interested adults or parents with experience or interest in these positions. 

 

      The Committee's regular meeting is on the Monday following the second Tuesday of each month at 8:00 PM at BUMC--this is to allow current information from the District's Leader Roundtable meeting to be discussed.  There are recognized (voting) positions on the Troop Committee in addition to the Committee Chairman-the only nonvoting position.  The Committee Chairman is elected by the Committee at the August committee meeting annually and all other Committee positions are appointed by the Chairman.  Each of the Troop Committee positions are for a term of one year and incumbents may serve consecutive terms.  All Troop Committee members are registered leadership positions with BSA and are approved by our Chartered Organization.  The formal recognition of the Committee members is part of the Troop's Fall Court of Honor in September.

 

      The troop committee is responsible for the following:

 

-       ensuring meeting and outdoors facilities for the troop are adequate,

-       advising the Scoutmaster on policies relating to BSA and the chartered organization,

-       carrying out the policies and regulations of BSA,

-       encouraging leaders in carrying out the Scouting program,

-       approving an annual budget for the Troop and reviewing funding and disbursements in accordance with that budget,

-       obtaining, maintaining, and properly caring for Troop property,

-       providing an adequate camping and outdoor program consisting of a minimum of 10 days and nights per year,

-       developing the membership program to attract new Scouts to the Troop, recruiting and providing for training of quality adult leadership for the Troop.

-       Reviewing and approving Eagle Service Projects.

 

      All parents of Scouts in Troop 1347 are eligible and encouraged to serve on the Troop Committee and are welcome at any Committee meeting to discuss any matter of the Scouting program.  It is recommended that parents desiring to discuss specific issues at the Committee meeting notify the Committee Chairperson prior to the meeting so that meeting time may be appropriately scheduled.  An expectation of the Troop 1347 Committee is that all parents or guardians will perform their fair share of volunteer activities in support of the Scouting program in which their son participates.  Members of the troop committee will contact the parents or guardians of all Scouts in the Troop to determine how that parent or guardian can best support the troop.  Part of this procedure will include the parent or guardian filling out the Troop Resources Survey form, on which the parent may indicate their personal interests, hobbies, and areas of expertise and also identify how they would like to support the Troop program.  The success of the Scouting program for our sons depends on volunteers-and all parents and guardians who wish their son to participate in Troop 1347 activities share in the obligation to volunteer to support the program.

 

 

The Unit Leaders

 

      The Unit Leaders of Troop 1347 are the Scoutmaster (SM), and a varying number of Assistant Scoutmasters (ASM), each of whom is charged with responsibility for a specific functional area of the Troop's Scouting program.  These adult volunteers are selected by the Troop Committee, approved by the Chartered Organization, and are registered with the BSA.  The Scoutmaster’s primary role is leadership development.  The SM with the approval of the Troop Committee assigns areas of responsibility to each ASM.  The primary role of the ASM’s is to provide direct counsel and oversight to Scouts, interface with other unit leaders, and coordinate their efforts with the relevant Troop Committee member.  The following are the current major areas of functional responsibility which the Scoutmaster has assigned to the ASM’s:

 

             - Patrol Advisor(s)    

             - Outdoor Program/Activities

             - New Scout Program

             - Equipment Coordinator

           - Venture Program/High Adventure Activities Coordinator

           - Service Program/Order of the Arrow

             - Ceremonies/Courts of Honor

             - Merit Badge Coordinator

             - Summer Camp Coordinator

 

      Depending upon the number and desires of the ASMs, specific responsibilities and duties may change over time.  An ASM may be permitted to both serve as an ASM and fill a specific Committee position concurrently.  His or her attendance at the Committee meetings will then be in the role as a Committee member, not as an ASM.

 

      The number of Registered Committee members and Unit Leaders allow Troop 1347 to fully comply with the BSA policy which requires two registered adult leaders to be present during Troop campouts and other outdoor programs.  While two registered leaders are not required for single Patrol activities, it is Troop policy that one registered leader and one other adult shall be present for any Patrol activity conducted as a BSA activity.

 

The Scout Organization

 

      The Organization of Scouts in Troop 1347 is based on the Patrol Method of Scouting.  The Troop is composed of the Troop (PLC and PLC Adjunct) and a varying number of patrols.

 

      The Troop’s junior leadership consists of the elected and appointed scout junior leaders who run the troop and direct program activities of the entire Troop.  The senior Scout leader of the Troop is named the Senior Patrol Leader (SPL) and is elected by the Troop members.  The SPL is in charge of all Troop operations and works together closely with the SM to promote training of all junior leaders and completion of the activities of the Scouting program.  The SPL is assisted by additional Troop officers in running troop activities and these officers are appointed by the SPL in coordination with the SM, and the immediate past SPL.  The additional Troop officers are the Assistant Senior Patrol Leader (ASPL), Instructor(s), Scribe, Historian, Librarian, Quartermaster, and Chaplain's Aide.  The ASPL's leadership role is in assisting the SPL, presiding over Troop activities in his absence, and directing the activities of the PLC Adjunct for the SPL. The Junior Leaders within the PLC Adjunct complete tasks within their specific area of responsibility.   Lastly, the SM appoints a Troop Guide(s) and Instructors to work directly with the New Scout Patrols.

 

      All Scouts of the Troop are members of a patrol, a grouping, normally of six to ten Scouts who work together as a team.  The exact number of Patrols is not set as it varies with the total membership of the Troop at any given time.  Each Patrol has a Patrol Advisor, who is a registered Unit Leader.  Each patrol also has its own junior leadership cadre headed by its own leader, called the Patrol Leader, who is elected by the members of his Patrol.  The Patrol Leader, with the counsel of his Patrol Advisor, will appoint an Assistant Patrol Leader, the Patrol Scribe, the Patrol Quartermaster, and the Patrol Grubmaster.  Each of these patrol officers has specific duties within the patrol, not the least of which is sharing in the leadership of the Patrol.  This is obviously how boys learn the skills of leadership and why the Patrol Method is a fundamental cornerstone of BSA leadership development.

 

      Advancing WEBELOS Cub Scouts, or eligible boys in the fifth or sixth grade with no scouting experience, who join Troop 1347 are placed in a New Scout Patrol for their first year in the Troop.  All the boys in a new Scout patrol(s) are in their first year of Boy Scouting and receive a greater amount of adult oversight during this first year to ease their transition into the Troop.  Additionally, a Troop Guide, one of the older, more experienced Scouts is assigned as the "big brother" for each new Scout patrol.  The ASM-New Scout Program directs the activities of the New Scouts which are focused on providing the opportunity for new Scouts to complete requirements necessary to advance to First Class rank during the new Scout program year.  At the end of the new Scout year, the new Scouts join existing patrols of the Troop which makes room for more new Scout patrols.  New Scouts who join the Troop after they have entered the seventh grade are placed by the SM into either a new Scout patrol or a regular patrol depending upon the new Scout's interests and recommendation of the new Scout’s parents.

 

      The last organization within Troop 1347 is the Venture crew.  Scouts who are at least fourteen years old at the start of the Scouting program year (September 1st annually) and who have advanced to First Class rank can participate in the Venture program in addition to other Troop and Patrol activities.  The Venture program is composed of high adventure activities requiring greater physical strength, more mature decision making, and advanced knowledge of Scout skills.  Eligible Scouts volunteer for Venture Crew participation in activities planned by the older Scouts.

 

      All leadership positions for the junior leaders of the Troop are for a 6 month period, so as to allow each Scout the maximum opportunity for leadership experiences in a number of different positions.  Elections and appointments of the junior leaders occurs annually at the last Troop meetings in March and September in conjunction with readjusting the Patrol structure and membership to accommodate the advancing new scouts into regular patrols and starting the Scouting program year.  By having frequent leadership changes, more Scouts have a leadership opportunity to assist in their personal development, advancement in Scout Rank, and lessen conflicts with other school and family commitments.

 

III.     MEETINGS

 

      Troop 1347 meets at BUMC on Tuesday evenings.  All meetings start at 7:15 PM. and last for 1 1/2 hours until 8:45 P.M.  The first and third Tuesdays are Troop meetings, the second Tuesday is primarily a Patrol meeting, and the fourth Tuesday is for the meeting of the Patrol Leaders Council (PLC).  In months with a fifth Tuesday, that meeting may be designated as either a Troop or PLC meeting. All Scouts are expected to attend Troop and Patrol meetings.  Attendance at the PLC meeting is expected of those Scouts in leadership positions that are in the PLC. Scouts in leadership positions designated as the PLC Adjunct attend the PLC at the discretion of the Scoutmaster.  Those positions are designated on the organizational diagram presented earlier.

 

      Patrol meetings may be held at times and locations other than Tuesday evening at BUMC at the discretion of the Patrol Leader and Patrol Advisor.  Likewise, a special Troop meeting, such as the Court of Honor, may be held at a different location and time.  If a Troop or Patrol meeting is to be held at another location, the new location will be announced in advance or listed as such in the Troop calendar.  The Troop calendar will also list a duty Patrol for each Troop meeting.  If your Scout's patrol is the duty patrol, they have responsibility for the opening and closing ceremony.  All Scouts in the duty patrol should be at BUMC at least five minutes early for set-up and remain after the meeting for approximately 10 minutes to restore the meeting place to its previous condition; members of the duty patrol are released from their after meeting activities by their Patrol Advisor.  Parents are encouraged to be prompt in arriving to pick up their Scouts at the end of meetings.

 

      Merit Badge counseling sessions are the last recognized meeting conducted within Troop 1347.  Normally, these sessions are arranged by the Scouts themselves directly with a Merit Badge counselor.  These meetings are the only standing exception to the BSA two adult leader rule- the policy for merit badge counseling sessions becomes the two person plus counselor rule.  The non-waiverable BSA-registered leader requirement for these meetings is met by the merit badge counselor who is registered with the BSA as a merit badge counselor.  The two person requirement can be met by the Scout working on the merit badge and another adult (over age 21), such as a parent, relative, or other adult designated by the Scout's parents; or, more typically, the second  person requirement is met by a second Scout who is also working on the merit badge.  To facilitate meeting the BSA two-person requirement, the Troop Merit Badge Coordinator will urge Scouts to form a buddy team of at least two Scouts working on the same merit badge at the same time.

 

      Any other scouting meeting must be approved by the Scoutmaster.

 

      Scouts are expected to bring their Scout handbook, paper (a notebook reserved for Scouting materials is recommended), and a pencil/pen to each Troop and Patrol meeting.  Junior leaders of the Troop and Patrols will be issued a leader's notebook for their position by the Troop Librarian.  It is the junior leader's personal responsibility to bring this notebook to all meetings and to keep it up to date during his leadership tenure.  At the end of his leadership term, the junior leaders' notebooks are turned in to the Troop Librarian for transfer to the incoming leader.


 

IV.     UNIFORMS

 

      Boy Scouts are recognized by their distinctive uniforms.  The parts of the uniform are described in the Boy Scout Handbook.  The inside covers of the Handbook shows where the badges are positioned on the uniform.  Unless specifically announced by the Scoutmaster or published in the Troop calendar, all Scouts should be in the full BSA uniform or the Troop 1347 modified uniform for all meetings, in-town events, service projects, activities with other Scouts, and when traveling to and from activities.  This is an important requirement as there may be occasions when Scouts not in uniform will not be allowed to participate in an event or meeting.

 

      Troop 1347 modified uniform is described below.

 

-       A BSA uniform shirt with all patches and shoulder loops.  The shirt must be buttoned and tucked-in at the waist;

-       Solid color trousers or shorts with a belt - blue jeans in good condition are acceptable; soccer shorts, jams, and sweats are not acceptable;

-       Closed toe shoes, appropriate for uniform wear, with socks.  Tennis shoes are acceptable, except for outdoors activities where more rugged footwear is called for or required by weather conditions.

 

      For Courts of Honor, Boards of Review, or other special events designated by the Scoutmaster, the Troop neckerchief, neckerchief slide and merit badge sash is required parts of the Troop 1347 modified uniform.  The Order of the Arrow sash is worn only at OA functions or during OA related activities.

 

      At certain District or Council functions, the full official BSA (or field) uniform, as defined by the BSA, is required.  This uniform includes the BSA uniform shirt, BSA trousers or shorts, BSA hat, BSA web belt and buckle or BSA leather belt, merit badge sash, troop neckerchief and slide, and BSA socks if shorts are worn.  If a Scout is to participate in these special events, he must have all required uniform items even though the Troop does not require them for meetings and outings.  All Scouts are urged to purchase and wear the full official BSA uniform to all meetings.

 

      During summer vacation meetings or when a high level of physical activity is involved, the Activity Uniform may be prescribed.  The Troop 1347 activity uniform consists of any scout Tee shirt (camp, unit, special events) and pants/shorts and shoes and socks as described above.  The Scoutmaster will designate when the activity uniform is to be worn.

 

V. JUNIOR LEADER ELECTIONS AND APPOINTMENTS

 

      To be eligible for a Troop 1347 leadership position, a scout must have earned first class rank and make a commitment to devote the time and energy required to perform the function properly. Troop and Patrol junior leader elections and appointments will be scheduled every six months, during the last Troop meeting in the months of March and September.  Installation of new junior leaders will be at the first Troop meeting or campout in April and at the Fall Court of Honor normally scheduled on the third weekend in September.  The Senior Patrol Leader and Patrol Leader positions are elected positions with each Scout in the Troop or Patrol having a vote in the election.  Upon election of the SPL, the incoming SPL in conjunction with the Scoutmaster and the outgoing SPL will appoint the ASPL and members of the PLC.  Each Patrol Leader, in conjunction with their Patrol Advisor, will appoint the remaining Patrol junior leaders.  Troop Guides and Den Chiefs are appointed by the Scoutmaster. 

 

      Note that the Advancement chapter in the Boy Scout Handbook lists the specific junior leadership positions which meet BSA requirements for advancement in Scout rank.  Successful completion of the leadership requirement for advancement is certified by the Scoutmaster. Certification is earned by completing Junior Leadership Training as prescribed by the Scoutmaster, successfully completing the tasks of the leadership position, and working cooperatively with the other junior leaders and scouts. While BSA policy specifies the actual requirements, the philosophy of Troop 1347 is that the Scoutmaster shall exercise judgement in recommending scouts to advance to the rank of Eagle Scout and that that judgement shall be based, in part, upon the scout having served satisfactorily for at least one full leadership term of six months preferably as the Senior Patrol Leader, Assistant Senior Patrol Leader, or a Patrol Leader.  It is the stated philosophy of the Troop Committee that the rank of Eagle Scout represents a variety of attributes and accomplishments, amongst which is the demonstration of leadership in one of these key troop positions.

 

      Patrol Leader responsibility for the New Scout patrols shall be rotated monthly during the new scout year so that every new Scout has the opportunity to be the Patrol leader and attend a PLC meeting.  Other new Scout Patrol leadership positions will also be rotated equitably as determined by the Troop Guide and the ASM-New Scout Program.

 

      The Order of the Arrow (OA) is a BSA service organization.  Scouts are elected into the OA by their fellow Scouts in the Troop.  The ASM- Service/OA provides a list of all eligible candidates to OA and the election is conducted, normally in February, by representatives of OA.  Results of the election are not announced until the District Spring Camporee when the elected candidates are "tapped out" at the campfire.  The eligible candidates are not informed of the results of the election, so they must attend the Camporee to find out if they were elected.  Scouts then have to complete their OA Ordeal Ceremony within one year of election.  To be eligible for OA, a Scout must be First Class rank, have spent at least fifteen nights camping (of which five nights must be a long term camp) during the previous two years, and be recommended by the Scoutmaster.


 

VI.     EQUIPMENT

 

      Scouts need equipment to go camping - and there are two kinds of equipment:  Personal equipment and Troop supplied equipment.  Individual Scouts are responsible for buying and bringing their personal equipment to outings.  Parents are encouraged to discuss equipment needs with other parents before buying expensive equipment that the Scout may outgrow in a couple of years.  Equipment does not have to be fancy or expensive; it must only be functional and appropriate for the outing planned.

 

      The individual equipment list for each Scout is presented below.

 

             - Personal eating utensils                    - Sleeping bag (20 degree-rated)

             - Drinking cup-hot/cold capable       - Ground cloth for sleeping bag

             - Outdoor shoes/hiking boots                         - Backpack/equipment carrying
                                                                                container

             - Sleeping pad                                                   - Plates

             - Poncho/rain suit                                - Personal first aid kit (2nd Class Rqmt)

             - Flashlight w/extra batteries             - Changes of clothing- 1 per day of
                                                                                outing

-       Warm clothing per season-gloves, stocking hat, layered clothes, extra boots

For cold weather camping, polypropylene or other non-cotton long underwear is required to keep the body moisture away from the skin.  A damp scout is a cold scout. 

             - Folding pocket knife with carrier - only after earning and keeping the Totin'
                Chip Badge

             - Personal toilet articles including SOAP, hand towel, toothbrush

             - Other personal equipment as desired, i.e. folding camp stool

 

      Note the 20 degree-rated sleeping bag requirement.  Lower temperature ratings equate to more expensive.  But lower temperature capability is required for winter camping.  You can buy a moderately priced 30 degree sleeping bag and make it 10 degree capable by adding a wool blanket inside the bag and a thermal (space) blanket on top of the bag.  That's why we suggest the parents of new scouts talk with other Scout parents or leaders before buying equipment.  Also we expect parents to tell their Scout that he will be expected to use his soap, hand towel, and toothbrush for their intended purposes on every scout outing!

 

      Troop 1347 supplies the following equipment for outings.

 

             - Tents with ground cloths                  - Dining flies for rain protection

             - Propane cooking stoves, lanterns   - Propane tanks, hoses, stands

             - Cooking utensils/pots/pans             - grills, Dutch ovens, griddles

             - Water carriers                                    - Camp saws and axes

             - Patrol boxes to carry equipment     - Larger first aid kit

             - Fire shovels/buckets                                      - Portable picnic tables

 

      Note that troop equipment must be cleaned, and serviced, including minor repairs, if necessary, after outings.  It is troop equipment policy that all Scouts participating in outings perform their fair share of caring for troop equipment.  Your scout can expect to take home at least one piece of troop equipment to clean, dry, inspect, and repair after each outing. The requirements and procedures for cleaning troop equipment are printed on the back cover of this booklet.  The Scout then returns the equipment to the Troop at the time scheduled by the outing leader, which is normally at the next scheduled troop meeting.  The Troop leadership requests the support of Parents in insuring that Troop equipment is properly cleaned and dried out and returned on time.  The Troop equipment policy also requires that if a person purposefully or negligently damages, loses, or destroys Troop equipment, then that person is responsible for the replacement cost of the equipment.

 

      BSA policy prohibits Scouts and adult leaders from having certain items on any Scout outing or meeting.  The Prohibited Items are:

 

-       Alcoholic beverages ;

-       Illegal drugs, including legal medicines without a valid prescription or parent's written instructions  for use;

-       Tobacco products of any type, including travel to and from Troop outings, as well as at Troop outings;

 

      Additionally, Troop 1347 policy precludes the use on Troop activities of the following:    

 

-       Personal electronic devices--unless approved by the Scoutmaster for the individual activity; adult leaders only will normally carry cell phones for emergency notification actions;

-       Any personal knife with a straight, fixed blade.  Other than as a component of the chef's kit, no fixed blade knives are allowed;

-       Folding knives with a blade longer than 4 inches;

-       Butane lighters or other type cigarette lighters.

 

      Note that Scouts who use these, or authorized items improperly or in a manner dangerous to themselves or others will have those authorized items confiscated and held until the next Scout meeting where these items will be returned to the Scout's parent.

 

VII.     OUTDOOR ACTIVITIES

 

      Troop 1347 conducts a variety of outings during the year. These outings are identified by the Troop Committee and the Troop’s leaders and junior leaders. The annual program planning cycle is generally completed during the July/August time frame, with the program year beginning in September. Parents are encouraged to participate in the development of ideas for, or the planning of, outings by joining the Troop Committee, or in the outings themselves either by driving or attending.

 

      Generally, there will be one major camping outing or a Troop or Patrol day activity each month .  During some months, there are separate first year program outings, Troop outings as well as Venture outings for the older Scouts.  Our outings may include District Camporees with other Scouting units in the spring and fall, campouts and hiking weekends in the mountains, visits to historic sites in the Washington area, religious retreats, or a combination of the above.  The Troop Calendar of activities lists all outings and is updated quarterly when the Troop Newsletter is published.  At least two registered adult leaders will attend each troop outing; Patrol outings must be attended by one registered adult and at least one other adult.  Each family will be asked to provide transportation to outings during the year.  Leaders will monitor parent support so responsibilities are shared equally among all.  Repeated turndowns by parents to support outings could result in inadequate adult supervision to permit all scouts from participating. In such instances, fairness would dictate that any limited opportunities to participate in that particular outing would be allocated to those whose parents are supporting the effort.

 

      Each outing requires a parent permission slip so that outing leaders have the authority to direct emergency medical care if required.  Scouts will not be allowed to participate in outings without the parent permission slip, regardless of whether or not the parent will accompany the Troop on the outing-for after all, if both you and your son are injured, you might not be able to provide consent for emergency treatment.  Due dates for permission slips and outing fees are established in the Troop calendar.  On occasion, if a Scout misses the deadline for turning in the permission slip and fee, the Scout may not be able to participate in the outing.  Scouts who are late in arriving at the departure point may be left behind; in this event, the Scout is then responsible for providing his own transportation to the outing site.

 

      Scouts must have a current health history and medical evaluation to participate in any Troop activity.

 

      The majority of the word "Scouting" is outing - that means outdoors, in nature, away from the city, without TV, video games, nor parents to do everything for a young man.  Our Scouting program emphasizes outings because that is what Scouting is about.  Of course we will visit museums, historic sites, zoos, and other "civilized areas" -- but we are not the indoor school activity club and no one should have false expectations of what our program offers.

 

VIII.  SUMMER CAMP

 

      Troop 1347's policy on summer camp is that we will try to attend a different camp annually to offer the Scouts the maximum exposure to outdoor opportunities.  Certainly, we may attend our Council's camp at Goshen or another Council's camp that was really great more than once in your Scout's tenure.  But we want the Scouts to have new opportunities also.  The troop selects camps with a dining facility, believing that Scouts will have a better camping experience without devoting at least 6 hours of each day to food preparation and clean up.

 

      During the week long camp, the Scouts work on advancement and merit badges while having a great Scouting outdoor experience.  Venture Scouts have additional unique opportunities for camping experiences at several national high adventure camps, including Lenhok'sin Trail at Goshen, Maine Canoe Base, Florida Sea Base, and Philmont in New Mexico.

 

      Sign-up for summer camp is in the January-to-March time frame each year and requires a non-refundable deposit that is sent to the camp.  New Scouts are strongly encouraged to go the summer camp in their first Scouting year to participate in the special program for new Scouts.  New Scouts are added to the summer camp roster when they bridge over to the Troop in March.

 

      The cost of summer camp varies with the camping program selected, the transportation required, and the Council's cost at the camp.  The total cost of camp also includes the camping fee for adult leaders who volunteer their time and effort to supervise Scouts while at camp.  In the recent past, the total cost has been in the range of $150-200.  High adventure camps are normally more expensive due to the specialized capabilities offered and transportation required.

 

      If a scout cannot attend Summer Camp due to a financial hardship within the family, a parent should discuss the situation privately with the Committee Chairman.  Troop 1347 can provide some financial support, if warranted, and NCAC has “camperships” available.

 

IX. PARTICIPATION IN SCOUT ACTIVITIES

 

      The expectation of the Troop Committee is that Scouts will participate in Scouting meetings, outings, camps, and service projects.  Of course, participation may conflict with the busy lives and other activities of our families and these conflicts often cause the Scout and his parents to make hard choices.  The Troop policy does not require the Scout to participate in all program activities; rather, it is designed to emphasize that the Troop has regular meetings, schedules a certain type of activities in the outdoors, stresses physical challenge, and depends upon patrol teamwork.  A boy who is never or rarely there on outings not only misses an opportunity for himself, but hinders his patrol and perhaps detracts from the experience of others who did attend the outing

 

      If a Scout is participating in an activity that prohibits him from attending meetings or outings for several weeks, please inform the Patrol Advisor or Scoutmaster.  Repeated absences are a concern due to the affect they have on others in the Patrol or Troop, and often lead to a loss of interest in Scouting - which is a scenario in which all lose.  As a general rule, the more a Scout participates, the faster he learns skills and advances to greater challenges and rank within Scouting.

 

      It is also Troop policy concerning high adventure camps and activities that a Scout must be an active participant in the Scouting program in order to be eligible.  Attendance at all of the high adventure camps and activities is limited and normally more Scouts wish to attend than there are quotas for. The Scoutmaster and Troop Committee strive to be absolutely fair in filling these limited quotas when over-subscription exists.  Parents need to understand that the Scoutmaster and Troop Committee support attendance at specialized opportunities by those Scouts who are active participants in our local Scouting program and give back to the Troop their efforts, service, and commitment.  The Troop policy then, in the difficult situation of deciding which Scouts receive a limited quota to a high adventure camp or activity, is to allocate those quotas to the Scouts who are participating actively in the Troop program.  The Troop leadership will attempt to find other available quotas from other Troops in the Area, District, or Council for these events, but in the past, these attempts have been futile due to the high levels of interest in the high adventure activities.

 

      An important area of participation is Service.  All Scouts are expected to participate in Troop Service projects.  These projects include workdays and Martha's Table for BUMC; Council and District service activities such as Scouting for Food in November; Eagle Scout projects and other projects designed to benefit the community; and other specific projects selected and scheduled by the PLC.

 

X. MEDICAL PROCEDURES

 

      BSA requires that the Troop have on file (to be carried by adult leaders during troop outings) a Personal Health and Medical History (PH&MH) for each Scout registered with the Troop.  The level of medical information and supporting medical examination required is dependent upon the activity.

 

             - All Troop activities require a current class 1 PH&MH on file and a permission slip which includes an update of current medical information, and authorizes the Unit Leaders to direct emergency care.  The class 1 PH & MH is a current health history signed by the parent and updated annually.

 

             - Activities such as backpacking, cold weather camping, high adventure outings, and any outing over 72 hours in duration requires a Class 2 PH&MH.  This is a current health history signed by the parent (updated annually) supported by a medical evaluation completed within the last 36 months.

 

             - High adventure camps and all adults over age 40 attending any long term camp require a class 3 PH&MH.  This is a current health history signed by the parent/adult (updated annually) supported by a medical evaluation completed within the last 12 months.

 

      BSA policy states, “The taking of prescription medications is the responsibility of the individual taking the medication and that individual’s parent or guardian. A scout leader, after obtaining all the necessary information, can agree to accept the responsibility.” BSA policy neither mandates nor encourages the leaders to do so.

 

      The Troop 1347 policy is that the dispensation of medication (prescription and non-prescription) is the responsibility of the scout and his parents or guardians. A unit leader may agree to dispense the medication to the scout but must first be given written permission by the parents or guardians and instructions for administering the medication to a Scout during a Scouting activity. Those instructions shall be given by the parent/guardian to the Scoutmaster or Assistant Scoutmaster in charge of the activity prior to departure for the activity. If the unit leaders do not agree to the dispensation of the medication, the parents or guardians must decide whether they will participate in the outing in order to dispense the medication, or whether the scout is capable of doing so himself.

 

The Troop first aid kits contain bandaids, gauze, hydrogen peroxide, Neosporin (Polymyxin B Sulfate-Bacitracin Zinc Neomycin Sulfate-Pramoxine Hydrochloride), Tylenol, After Bite itch eraser containing Ammonium Hydroxide, Bacitracin Zinc ointment, Isopropyl Alcohol pads, and antiseptic/germicide towelettes containing Benzalkonium Chloride, moleskin, Zephiran/Povidone-iodine, and latex gloves, calamine lotion, Ivarest (for poison ivy), Visine, Solarcaine (for sunburn), Pepto Bismol tablets, Benadryl (for reactions to bites),  insect repellant, and Cepacol throat lozenges.

     

      If your son is allergic, or if you have any objection, to any of these items, you must identify the medical restrictions on your son's medical information form.

 

XI.     ADVANCEMENT

 

      As Scouts acquire new skills, they receive recognition through advancement.  The Scout Handbook lists the advancement requirements for each rank.  The members of the new Scout patrol work together on basic Scouting skills and advancement requirements with the overall goal to achieve the rank of First Class in approximately one year from joining the Troop.  Experienced Scouts are encouraged to work on Merit Badges and to advance in rank at their own pace commensurate with other activities, school, and family requirements.

 

      All Scouts in Troop 1347 are expected to advance at their own pace.  The expectation for advancement for new Scouts is at least through Second Class rank in their first year of membership with a goal of obtaining First Class rank.  All Scouts are expected to advance to First Class rank within two years of membership.  Advancement in rank above First Class is encouraged, but not required of any Scout.  What is expected of experienced First Class Scouts is their continued learning of and growth in personal skills and interests.  Specifically, this continued learning and growth is available through the Merit Badge program.  All Scouts of First Class rank and above are encouraged to complete a minimum of four (4) merit badges of their choosing each Scouting year.  This minimal level of accomplishment is established to retain focus on the Aims of Scouting and emphasize the need for continued participation in the Scouting program.  Scouts unwilling to meet the minimum level of expectation will be counseled by the Scoutmaster to determine if they really wish to remain a Scout.  Scouts who are unable to meet the minimum level of expectation will be counseled by the Scoutmaster to determine how an alternative type of accomplishment program can be structured to respond to the Scout's specific needs.  Meeting or failing to meet the minimum levels of expectations in Scouting is a personal decision.  So is remaining a Scout.  And when a young man loses interest in the type of activities contained in the Scouting program, or can no longer support the Ideals of Scouting, or does not wish to support his Troop, then that Scout will be urged to find alternative activities which can fill his developmental needs rather than continuing as a liability to the other Scouts who actively want to support the Scouting program.

 

      When a Scout has completed his personal requirements for rank advancement, there are two steps to be completed before his advancement is recognized.

 

      - Participate in a Scoutmaster conference.  This 5-10 minute conference enables questions to be asked, goals to be reviewed, suggestions to be received, problems to be noted for resolution, and reinforcement from the Scoutmaster given for the good work accomplished in qualifying for rank advancement.  It is the responsibility of the Scout to contact the Scoutmaster to arrange this conference.  Conferences can be held at any time convenient to both the Scoutmaster and the Scout, including during Troop meetings and outings, as time permits.  The conference is between the Scout and Scoutmaster-parents may be briefed if requested after the conference is completed.  This conference should be completed at least a week before the scheduled Troop Board of Review, which is normally held at the Troop meeting on the second Tuesday of each month.  This time period allows the Scoutmaster to coordinate with the Advancement Chairman to schedule an appropriate number of parents to compose the Board(s).

 

      - In complete Scout Uniform (Troop 1347 modified uniform) with neckerchief and slide as a minimum and merit badge sash if earned, go before the Board of Review to respond to questions, offer suggestions, and discuss Scouting goals with members of the Board.  Upon successful completion of the Board, the Chairman of the Board of Review will complete the final entry in the Scouts Advancement record for the rank advancement and notify the Advancement Chairman.

 

      - Then, the Scout is recognized at the Troop meeting for the advancement and is formally recognized with his parents at the next Court of Honor.

 

      If a Scout is not recommended for advancement as a result of the Scoutmaster Conference or Board of Review, he will be told why by the Scoutmaster and what he must do before trying again for the rank advancement.  Rank advancement is personal and must be accomplished by the Scout himself.  The goal of this process is improvement, not discouragement of the Scout.  If parents have questions concerning the results of the Scoutmaster conference or Board of Review, they should contact the Scoutmaster, and if necessary, the Troop Committee Chairman.

 

      EAGLE Scout boards and other special boards may be called by the Scoutmaster to respond to specific situations or advancement to Scouting's highest rank.

 

      Parents are urged to keep the following Troop guidance and policy in mind:

 

             - Scouts are expected to advance, but advancement is not automatic.  Advancement must be earned by the Scout.

 

             - A Scout focused only on his personal advancement at the expense of the Troop or his fellow Scouts will normally be unsuccessful in that advancement.

 

             - Minimum requirements for advancement are listed in The Scout Handbook.  The completion of the "show Scout Spirit" requirement is certified by the Scoutmaster, normally simultaneously with completing the Scoutmaster conference.  It is unrealistic for anyone to expect the Scoutmaster to certify that a Scout has shown Scout spirit if that Scout has not continually participated in meetings, outings, and projects of the Troop.  It is also unrealistic to expect a Scout to be advanced to a Scout rank for which the Scout is emotionally, mentally, or in terms of maturation, unsuited.  This situation normally occurs when a Scout or that Scout's parents are focused on meeting only minimum requirements including the minimum time requirements for advancement without regard for the Scout's overall development and maturation.

 

             - A Scout who has met minimum requirements for advancement and does not continue to support Scouting activities has probably not shown Scouting spirit.  In this instance, specific procedures to gain certification for advancement should be addressed directly to the Scoutmaster.

 

             - Leadership requirements for the ranks of Star, Life, and Eagle must be satisfactorily completed and certified by the Scoutmaster.  Simply being elected or appointed to a leadership position does not fulfill the leadership requirement; the Scout junior leader, elected or appointed, is expected to complete Junior Leader Training and to show initiative in performing the tasks of his position, to the satisfaction of the Scoutmaster.  This requires active participation and coordination with the other junior leaders and the SM/ASM with oversight responsibility for that part of Troop or Patrol operations.  Note the Troop 1347 philosophy that a Scout who desires advancement to the Rank of Eagle Scout shall have successfully served his Troop or Patrol as the Senior Patrol Leader, Assistant Senior Patrol Leader, or Patrol Leader for a complete leadership term.  Leadership requires first-hand experience.  Therefore, before recommending a Scout be considered by an Eagle Scout Board of Review, that Scout shall have demonstrated his leadership abilities through successfully completing the opportunity to directly lead a unit of his peers.

 

      The advancement process is not perfect.  Frequent involvement by parents and their scout in this process will prevent misunderstandings and disappointments.

 

XII.     DISCIPLINE

 

      Boys who participate in the Scouting program are normally energetic, enthusiastic, active, and excited.  As part of the scouting program, Scouts are expected to follow instructions and, over time, develop greater self-awareness of their behavioral responsibilities.  While behavioral problems are infrequently encountered, it is important to know what behaviors are expected and the consequences of not behaving properly.  Boys will be boys, but that statement does not give any Scout the justification to be physically aggressive, to ignore proper directions from any adult leader, to be disrespectful in language or deed, or to take any action that will physically or mentally hurt another Scout.  The guiding principal in Troop 1347 is that we expect a higher standard of demonstrated behavior when a boy puts on a Scout uniform than at other times.  Parents are requested to support this expectation and discuss it with your Scouts.

     

        Specifically, fighting, insensitive behavior toward others, and failure to abide by the Scout Oath and Law will not be tolerated.  If a Scout becomes a behavior problem during a meeting or outing and the behavior problem can not be resolved or is of a serious nature, the Scout's parents will be called by the adult leader in charge and requested to come and get their Scout. Follow-up contact will be made with the Scout’s parents to cooperate in the correction of the identified behavior. Depending upon the seriousness of the incident, the Scout may be barred from future activities, may only be allowed to participate in meetings or activities if accompanied by a parent, or may be dropped from the roles of the Troop.  The final review of specific actions taken will be made by the Troop Committee.  The recommendation of the Scoutmaster will be considered in making this determination, and this Scoutmaster's recommendation shall be developed through a meeting with the Scout and his parents.  In resolution of all behavioral problems, the Scout's parents shall  be informed and involved and their cooperation in helping to correct the unacceptable behavior is expected.

 

      Troop leaders are proactive in teaching Scouts to learn how to resolve a problem with any aspect of the Scouting program.  Within the Scouting leadership chain, there are junior and adult leaders who should be contacted in sequence for problem resolution.  This sequencing is referred to as using the correct lines of communication and this procedure should be understood and used by all Scouts.  The direct lines of communication are Scout to Patrol Leader, Patrol Leader to Senior Patrol Leader, Senior Patrol Leader to Scoutmaster, and finally, Scoutmaster to Troop Committee Chairman.  In practice, the Patrol Leader normally informs his Patrol Advisor and gets adult advice and counsel before contacting the SPL.  For a boy level problem solved by the SPL, the SPL will inform the Scoutmaster of action completed and the Scoutmaster will back brief the Patrol Advisor about the resolution.  Parents should encourage their Scouts to use the proper lines of communication. 

 

      If the parents have concerns, they are encouraged to contact the Patrol Advisor, then the Scoutmaster, and then the Committee Chairman, if necessary.

 

XIII.  FINANCES

 

      Troop 1347 is not a fund raising troop.  As such, the Troop depends upon the financial support of its participants.  This support includes two mandatory Scouting fees, outing fees, and voluntary contributions to the Council level Scouting Fund Raising Program, called The Friends of Scouting.

 

      The first fee assessed is the annual Troop Operations Fee.  This fee is collected in September at the start of the Scouting program year and is in lieu of weekly or monthly dues.  The Troop operations fee, for the period September to August, is used for the following purposes:

 

-       purchase awards Scouts earn throughout the year, such as merit badges, rank badges, and scout spirit awards;

-       purchase and maintain Troop camping, cooking, and ceremonial equipment;

-       pay for some Troop functions such as the Troop Picnic and Courts of Honor;

-       pay for Troop operations, such as forms, postage, manuals, books, junior leader training above Troop level, Committee Member registration fees;

-       pay for adult leader training necessary to support the Scouting program, such as New Leader Orientation, specialty training (NRA certification/First Aid);

-       pay for some of the participation cost of adult volunteers who support the Scouting program, such as summer camp fee for adult leaders and volunteers;

-       other specific costs as approved by the Troop Committee.

 

The Troop operations fee is determined annually by the Troop Committee and is prorated when a new Scout joins the Troop.  The annual Troop operations fee is $65.00 for the 2001-2002 Scouting year; if a family has two Scouts in the Troop, the fee for the second Scout is reduced to $55.00.  For WEBELOS Cub Scouts bridging into the Troop in the March timeframe, the prorated Troop operations fee for the remainder of the Scouting year is 50% of the annual fee.

 

      The second fee assessed is the annual Registration Fee.  This fee is set by BSA and is for the period January through December.  The Troop collects the fee in October-November for forwarding to BSA with the Troop recharter application.  The total fee includes the annual BSA registration fee, an accident insurance fee for the BSA second level insurance coverage  that covers the Scouts and adults during all approved Scout activities, and the annual subscription to Boys' Life magazine, the official publication of the BSA (one subscription per family only, unless the family wants multiple copies).  The Troop policy supports a national recommendation that all Scouts subscribe to Boys' Life as it contains quality reading and the articles relate the Troop's monthly program - it simply is a part of a boy's growth in Scouting. The current (2001-2002) registration fee total is $17.60 and includes the $7.00 BSA registration fee, $1.60 for accident insurance, and $7.80 for the subscription to Boys' Life.

 

      The Troop charges an Outing Fee for each campout or outing conducted that is not supported by the troop operations fee.  This fee is paid only by the participants in the outing and pays the direct costs of the outing.  These direct costs would include any camping or entrance fees, cost of food for the outing, and troop expense such as for propane fuel.  The normal range of outing costs varies widely;  a weekend campout on public lands with no camping fee could cost $10 for food for the weekend and $2 for troop expense; a skiing weekend could easily top $110; a canoe trip could cost $35.  The best budgeting advice the Troop Committee can offer is to review the annual Scouting program and plan ahead for meeting the cost of those outings in which your son will participate.  Establish a budget and save ahead for the costs, or better still, involve your son in this selection and budget process involving his allowance or other funds which are available.  If your son is a no-show for an outing or is a late cancellation, the outing fee already paid may not be able to be refunded.  Each situation is different, but parents must be aware that if money has already been spent for perishable food or prepaid to a commercial organization or park which does not refund prepaid fees, the Troop will not refund those direct cost amounts.

 

      The last area of financial support is the annual fund raising drive to support the National Capital Area Council.  This once-a-year drive is called the Friends of Scouting.  Each family is contacted by the Troop adult volunteer in charge of this drive and asked for a contribution (tax deductible).  Funds contributed pay for the salaries of the full-time NCAC professional and support staff, administrative support for council awards and events, monthly council newsletters, the liability insurance for registered leaders, and the NCAC Scout Camps at Goshen.  Each of these areas directly or indirectly supports our Troop.  Current costs at Council level to support one Scout per year are almost $100.  Our Troop goal is that every family will contribute something to this fund drive in an amount which is comfortable for your family.

 

XIV.  REFERENCES AND RESOURCES

 

      There are numerous resources your son has for Scouting information.  The basic guide is The Boy Scout Handbook.  In addition, there is the BSA Fieldbook and specific pamphlets prepared for each of the Merit Badges.  Leadership skills are discussed in the Junior Leader Handbook and the Den Chief Handbook, both of which are loaned by the Troop to junior leaders during their tour of responsibility.  Lastly, the Boy Scout Requirements book lists the specific requirements for rank advancement, special awards, and merit badges.

 

      The Boy Scout Handbook is the Scout's most important item of equipment.  He should bring this book to every meeting and every camping event.  It contains all the basic information on wearing the uniform, camping, advancement in rank, as well as background discussions on the BSA program and the purposes of Scouting.  In addition, for new Scouts, one of the joining requirements is for the Scout and his parents or guardian to complete the exercises in the 28 page parent's guide titled How to Protect Your Children from Child Abuse and Drug Abuse which is found at the front of the Handbook.  Some Scouts want two handbooks - one for advancement records which will be their permanent keepsake and one for every day use-recognizing that the handbook will become very dog-eared through several years of routine use.  We encourage you to review the entire Handbook with your son for it contains a wealth of information.

 

      By the end of the new Scout year, we recommend you should buy a personal copy of the Boy Scouts Requirements book.  This book contains the requirements for advancement; all merit badges, and all other BSA awards.  This book is dated and reissued every two years, so make sure that you have a current copy.  The Fieldbook is an excellent source of information on camping and outdoor life and provides much needed information for older Scouts who want to participate in high adventure activities.

 

      Normal wear and tear on Scouting books is pretty severe.  We recommend that you buy a plastic cover for the The Boy Scout Handbook and for the BSA Fieldbook .  All books may be purchased at the Sunnys Surplus at the PanAm Shopping Center, or at the NCAC Boy Scout Scout shop located at 9190 Rockville Pike in Bethesda, Maryland 20814-3897 phone (301) 564-1091, fax (301) 564-6028.  The Troop also has a lending library of the more popular Merit Badge pamphlets and the Scouts may borrow these pamphlets from the Troop Librarian for the time they are working on a merit badge.  Most of the Scouting references may also be found at the Fairfax County Library System, although many are out-of-date.

 

 

 

XV.    PARENT’S ROLE

 

      Scouting is a family program.  The Unit Leaders and members of the Troop Committee support the Scouting program because they believe in its value to our sons.  Therefore, one of the most important purposes of this booklet is to explain how you can help your son in Scouting and what are the expectations of the Troop Committee for your support of the Scouting program.

 

      For parents, your primary point of contact should be the patrol Advisor.  The Advisor will contact parents if there is information that must go directly to the parents.  For information relating to specific activities, the point of contact will be listed on the information sheet that will be handed out to the Scouts, or that listed in the Troop newsletter for that activity.  If your Scout misses a meeting, he may not receive information about upcoming activities and thus miss registration or fee-payment deadlines.  It is the Scout’s responsibility to contact his Patrol Leader to find out what he missed.  Parents will be notified on a quarterly basis about upcoming activities through the Troop newsletter.  Please review the newsletter and calendar with your scout.

 

      - Encourage your son in his efforts and assist him where necessary.  Please note that assistance does not include doing things for him.  BSA experience shows that a boy learns by doing things for himself and by experiencing his own successes and failures.  Assistance and monitoring of your son's responsibilities is especially important for the parents of Troop junior leaders - be familiar with what he has to do and ensure he accomplished his assigned duties.  Come inside to pick him up after meetings; take a moment to talk with the Scoutmaster or other unit leader about what your son is doing and how well he is doing it; let your son see you at his meeting giving honors to our Flag during an opening or closing ceremony; and talk with him about what he wants to accomplish in the Scouting program.

 

      - Be an active volunteer in support of the Scouting program.  Help with committee activities, transportation, merit badge counseling, and attending Scouting events.

 

      - Plan to attend some outings to see what the Scouts actually do.  If you are not a camper, hiker, biker, climber, white water rafter or other outdoors type, then attend by driving us-or riding in the front passenger seat to the outing site and remain a few moments as we set up camp or start our activities.  No more than 8 years from now, you will not be able to accompany your son on a regular Scouting outing -- because each boy only has 8 years of possible membership in the regular scouting program.  Don't lose the opportunity to share Scouting experiences with your son.

 

      - Pay all fees and dues by the announced due dates.

 

      - Review, complete, sign, and submit all outing permission forms by the due date including the required fee.

 

      - Ensure your Scout is punctual to all activities.  Late Scouts are responsible for their own transportation if they cannot meet scheduled departure times.  In some instances, Scouts will not be allowed to participate if they miss a departure time.

 

      - Attend all Courts of Honor (there are only 3 in a year) to see your son recognized for his accomplishments, and talk with him about his recognition or why he was not recognized that time and what recognition he would like to earn at future Courts of Honor.

 

      - Keep track of your son's Scouting records.  When he advances in rank, copy the advancement record pages so if his Handbook gets lost or destroyed, you have a record of the advancement.  Also, after Courts of Honor where your son is presented rank cards for advancement, merit badge blue and white cards, certificates of leadership positions completed, or other special awards, safeguard these documents as they will be needed along the Trail to Eagle or for memories in the future.  Most parents keep a notebook with all these documents inside document protectors-a baseball card document protector with individual slots for baseball cards works very well for rank cards and merit badge cards.

 

      - Keep your son's medical information and forms up to date.  This is absolutely essential if you expect adult leaders to administer any medication to your son during a Scouting activity, or if those leaders are to be prepared to respond immediately to a medical situation which requires special treatment due to your son's specific health considerations.

 

      - Keep the Troop Committee and Scoutmaster informed of any special considerations for your Scout - health, financial, problems in school, etc., so that we may support your efforts and avoid inappropriate actions or comments.

 

      - Make sure your Scout has the proper equipment and licenses for planned activities.

 

      - Encourage your Scout to participate, accomplish, and advance.

 

      Your son will grow up whether you like it or not.  You can't change that, but you can positively influence the type of adult he becomes.  The Scouting program's greatest benefit is to help your son learn the value of his own worth.

 

      Your son will set his own goals in Scouting and work hard to accomplish them.  The most important thing that you as a parent can do for your Scout is to encourage and support him in all his Scouting activities.  Occasionally, he may even need a little encouragement in the right direction.  It is truly astonishing how these young men develop while they are in the Scouting program.  As a parent, you will not want to miss these important and formative years-so join us on outings, meetings, and other activities.

 

      The leadership of Troop 1347 looks forward to working with you and your Scout.  Together we can help our sons make a significant contribution to our community and the nation's society.  Please contact us with any questions or concerns you have.

 

Yours in Scouting,

 

 

 

      Sharon Holcombe                                                                Mike Novak

      Chairman                                                                  Scoutmaster

      Troop Committee                                                    Troop 1347

      (703) 830-7974                                                       (703) 978-9112

 

                                                                                                     

      Date of Approval by the Troop 1347 Committee:  January 21, 2002

      Date Last Updated:  April 28, 2004

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