Constitution and Bylaws
Revised November 17, 2004
Name and Objectives
SECTION 1. The Name of the organization shall be
Club of Central Wyoming”, a Wyoming Corporation: hereinafter called the
SECTION 2. The objectives of the club shall be
a) To further the advancement of all purebred
SECTION 3. The club shall not be conducted or
profit and no part of any profits or remainder or residue from dues or
donations to the club shall inure to the benefit of any member or
b) To do all in its power to protect and advance the interests of
trials and to encourage sportsmanlike conduct at such events;
c) To conduct AKC agility trials and sanctioned matches under the rules
and regulations of The American Kennel Club.
d) To disseminate knowledge, conduct classes in and promote the
of purebred dogs;
e) To encourage the training of judges.
SECTION 4. The members of the club shall adopt
from time to time revise such bylaws as may be required to carry out
SECTION 1. Eligibility. There
shall be three
types of membership open to all persons 18 years of age and older who
in good standing with The American Kennel Club and who subscribe to the
purposes of this club. There shall be one type of membership open
to all individuals under 18 years of age.
1. Regular Membership shall be open to
least eighteen (18) years of age. These members may participate
all privileges of the Club including voting and holding office.
While membership is to be unrestricted as to residence, the club’s
purpose is to be
2. Household Membership shall be open to family members.
memberships shall be limited to two voting members per household.
Voting members must be at least eighteen (18) years of age.
3. Associate Membership shall be open to individuals who live
outside the immediate Casper, WY area. They are entitled to all
of the Club except voting and holding office. Such members are
counted in determining a quorum.
4. Junior Membership shall be open to individuals eight (8)
seventeen (17) years of age.
Such members may not vote or hold office. They may automatically
convert to regular
membership upon (18) years of age.
representative of the breeders and exhibitors in its immediate area.
SECTION 2. Dues. Membership dues shall
$25.00 per year, payable on or before the 1st day of February of each
No member may vote whose dues are not paid for the current year.
During the month of November the Treasurer shall send to each member a
statement of dues for the ensuing year. Regular Membership dues
$15.00, Household Membership dues are $25.00, Associate Membership dues
are $10.00, and Junior Handlers dues are $5.00.
SECTION 3. Election to Membership.
Each applicant for membership shall apply on a form approved by the
Board of Directors and which shall provide that the applicant agrees to
abide by the constitution, bylaws, rules of The American Kennel Club,
rules, and other duly established rules of the Club. The
shall state the name, phone number, address, and occupation of the
and it shall carry the endorsement of two members in good
The applicant shall submit dues for the current year with the
along with proof of current vaccinations for each animal.
All applications shall be filed with the Secretary of the Club and
each application is to be read at the first meeting of the club
its receipt. At the next club meeting the applications will be
upon and affirmative votes of two-thirds of the members present and
by secret ballot at that meeting shall be required to elect the
Applicants for membership who have been rejected by the club may not
reapply within six months after such rejection
SECTION 4. Termination of Membership.
Membership may be terminated by:
(a) by resignation. Any member in good
standing may resign
from the club upon written notice to the Secretary; but no member may
when in debt to the club. Dues obligations are considered a debt
to the club and they are incurred on the first day of each fiscal year.
(b) by lapsing. A membership will be considered as lapsed and
automatically terminated if such member’s dues remain unpaid 30 days
the first day of the fiscal year; however, the board may grant an
30 days of grace to such delinquent members in meritorious cases.
In no case may a person be entitled to vote at any club meeting whose
are unpaid as of the date of that meeting.
(c) by expulsion. A membership may be terminated by expulsion
as provided in Article VI of these bylaws.
Discrimination: Membership shall not be discriminated
on the basis of race, color, nationality, sex, religion, or on the
of the breed, or any member’s or proposed member’s dog (s).
Meetings and Voting
SECTION 1. Club Meetings. Meetings of
the club shall
be held each month, except during the month of December, within the
Casper, Wy area at such hour and place as may be designated by the
of directors. Written notice of each such meeting shall be mailed
by the Secretary at least 10 days prior to the date of the
The quorum for such meeting shall be 20 percent of the members in good
SECTION 2. Special Club Meetings.
Special club meeting
may be called by the President, or by a majority vote of the members of
the board who are present and voting at any regular or special meeting
of the board; and shall be called by the Secretary upon receipt of a
signed by five members of the club who are in good standing. Such
special meetings shall be held within the greater Casper, Wy area at
hour and place as may be designated by the person or persons
herein to call such meetings. Written notice of such a meeting
be mailed by the Secretary at least five days and not more than 15 days
prior to the date of the meeting, and said notice shall state the
of the meeting, and no other club business may be transacted
The quorum for such a meeting shall be 20 percent of the members in
SECTION 3. Board Meetings. Meetings of the
board of directors
shall be held each month within the greater Casper, Wy area at such
and place as may be designated by the board. Written notice of
such meeting shall be mailed by the Secretary at least five days prior
to the date of the meeting. The quorum for such a meeting shall
a majority of the board.
SECTION 4. Special Board Meetings.
of the board may be called by the President; and shall be called by the
Secretary upon receipt of a written request signed by at least three
of the board. Such special meetings shall be held within the
Casper, Wy area at such place, date and hour as may be designated by
person authorized herein to call such meeting. Written notice of such
shall be mailed by the Secretary at least five days and not more than
days prior to the date of the meeting. Any such notice shall
the purpose of the meeting and no other business shall be transacted
The quorum for such a meeting shall be a majority of the board.
SECTION 5. Voting. Each member in good
dues are paid for the current year shall be entitled to one vote at any
meeting of the club at which the member is present. Proxy voting
will not be permitted at any club meeting or election.
Directors and Officers
SECTION 1. Board of Directors. The Board
shall be comprised
of the President, Vice President, Secretary, Treasurer, and three other
persons, each of whom shall be elected for staggered three-year terms
all of whom shall be members in good standing at the Club’s January
as provided in Article IV and shall serve until their successors are
General management of the Club’s affairs shall be entrusted to the
SECTION 2. Officers. The Club’s officers, consisting
President, Vice President, Secretary, and Treasurer shall serve in
respective capacities both with regard to the Club and its meetings and
the Board and its meetings.
a) The President shall preside at all meetings
of the Club
and of the Board, and shall have the duties and powers normally granted
to the office of President in addition to those particularly specified
in these bylaws.
SECTION 3. Vacancies. Any vacancies occurring
on the board
or among the offices during the year shall be filled until the next
election by a majority vote of all the then members of the board at its
first regular meeting following the creation of such vacancy, or at a
board meeting called for that purpose; except that a vacancy in the
of President shall be filled automatically by the Vice President and
resulting vacancy in the office of Vice President shall be filled by
b) The Vice President shall have the duties and exercise the
powers of the President in case of the President’s death, absence, or
c) The Secretary shall keep a record of all meetings of the Club and
of the Board and of all matters of which a record shall be
by the Club; shall have charge of the correspondence, notify members of
meetings, notify new members of their election to membership, notify
and directors of their election to office, keep a roll of the members
the Club with their addresses, and carry out such other duties as are
in these By-laws.
d) The Treasurer shall collect and receive all moneys due or
belonging to the Club. Moneys shall be deposited in a bank
designated by the Board, in the name of the Club. The books
shall be at all times open to inspection by the board and a report
be given at every meeting of the condition of the Club’s finances
and every item of receipt or payment not before reported; and at
the annual meeting an accounting shall be rendered of all monies
and expended during the previous fiscal year. The Treasurer
shall be bonded in such amount, as the Board of Directors shall
Club Year, Annual Meeting, and Elections
SECTION 1. Club Year. The Club’s fiscal year
shall begin on February
1 and end on January 31.
The club’s official year shall begin immediately at the conclusion
of the election at the annual meeting and shall continue through the
at the next annual meeting.
SECTION 2. Annual Meeting. The annual meeting
held in the month of January, at which the officers and directors for
ensuing year shall be elected by secret ballot from among those
in accordance with Section 4 of this Article. They shall take
immediately upon the conclusion of the election and each retiring
shall turn over to the successor in office all properties and records
to that office within 30 days after election.
SECTION 3. Elections. The nominated
office receiving the greatest number of votes for each office shall be
elected. The nominated candidates for other positions
on the board who receive the greatest number of votes for such
shall be declared elected.
SECTION 4. Nominations. No Person may be
in a club election who has not been nominated. During the month
September, the board shall select a Nominating Committee consisting of
three members and two alternates, not more than one of whom may be a
of the board. The Secretary shall immediately notify the
and alternates of their selection. The board shall name a
for the committee and it shall be such person’s duty to call a
meeting, which shall be held on or before the September general
(a) The committee shall nominate one
candidate for each
office and vacant position on the board and, after securing the consent
of each person so nominated, shall immediately report their nominations
to the Secretary in writing.
(b) Upon receipt of the Nominating Committee’s report, the
shall before the October general membership meeting notify each member
in writing of the candidates so nominated.
(c) Additional nominations may be made at the November
membership meeting by any member in attendance, provided that the
so nominated does not decline when their name is proposed, and provided
further that if the proposed candidate is not in attendance at this
the proposer shall present to the Secretary a written statement from
proposed candidate signifying willingness to be a candidate. No
may be a candidate for more than one position.
(d) Nominations cannot be made at the annual meeting or in any
manner other than as provided in this Section.
SECTION 1. The board may each year appoint
to advance the work of the club in such matters as agility trials,
annual prizes, membership and other fields which may well be served by
committees. Such committees shall always be subject to the final
authority of the board. Special committees may also be appointed
by the board to aid it on particular projects.
SECTION 2. Any committee appointment may be
by a majority vote of the full membership of the board upon written
to the appointee; and the board may appoint successors to those persons
whose services have been terminated.
SECTION 3. The President shall name the chairperson
committee; subject to the approval of the full Board.
SECTION 1. Suspension. Any member who
from the privileges of The American Kennel Club shall be
from the privileges of this club for a like period.
SECTION 2. Charges. Any member may prefer
a member for alleged misconduct prejudicial to the best interest of the
club or the breed. Written charges with specifications must be
in duplicate with the Secretary together with a deposit of $25.00,
shall be forfeited if such charges are not sustained by the board
a hearing. The Secretary shall promptly send a copy of the
to each member of the board or present them at a board meeting, and the
board shall first consider whether the actions alleged in the charges,
if proven, might constitute conduct prejudicial to the best interests
the club. If the board considers that the charges do not allege
which would be prejudicial to the best interest of the club, it may
to entertain jurisdiction. If the board entertains jurisdiction
the charges, it shall fix a date for a hearing by the board not less
three weeks nor more than six weeks thereafter. The Secretary
promptly send one copy of the charges to the accused member by
mail together with a notice of the hearing and an assurance that the
may personally appear in his/her own defense and bring witnesses if
SECTION 3. Board Hearing. The board shall have
authority to decide whether counsel may attend the hearing, but both
and defendant shall be treated uniformly in that regard. Should
charges be sustained after hearing all the evidence and testimony
by complainant and defendant, the board may by a majority vote of those
present suspend or reprimand the defendant from all privileges of the
for not more than six months from the date of the hearing. And, if it
that punishment insufficient, it may also recommend to the membership
the penalty be expulsion. In such case, the suspension shall not
restrict the defendant’s right to appear before his/her fellow members
at the ensuing club meeting which considers the board’s
Immediately after the board has reached a decision, its finding shall
put in written form and filed with the Secretary. The Secretary,
in turn, shall notify each of the parties of the board’s decision and
SECTION 4. Expulsion. Expulsion of a member
from the club
may be accomplished only at a meeting of the club following a board
and upon the board’s recommendation as provided in Section 3 of this
Such proceedings may occur at a regular or special meeting of the club,
to be held within 60 days but not earlier than 30 days after the date
the board’s recommendation of expulsion. The defendant shall have
the privilege of appearing in his/her own behalf, though no evidence
be taken at this meeting. The President shall read the charges
the board’s finding and recommendation, and shall invite the defendant,
if present, to speak in his/her own behalf if he/she wishes. The
members shall then vote by secret ballot on the proposed
A two-thirds vote of those present and voting at the meeting shall be
for expulsion. If expulsion is not so voted, the board’s
Amendments and Changes
SECTION 1. Amendments to the Constitution
and Bylaws may
be proposed by the Board or by written petition addressed to the
signed by twenty percent of the voting members in good standing.
Amendments proposed by such petition shall be promptly considered by
board of directors and must be submitted to the members with
of the board by the Secretary for a vote within three months of the
when the petition was received by the Secretary.
SECTION 2. The constitution and bylaws may be
amended by a two-thirds
vote of the members present and voting at any regular or special
called for the purpose, provided the proposed amendments have been
in the notice of the meeting and mailed to each member at least two
prior to the date of the meeting.
SECTION 1. The Club may be dissolved at any time
with the written
consent of at least two-thirds of the membership. In the event of
the dissolution of the club other than for purposes of reorganization
voluntary or involuntary or by operation of law, none of the property
the club nor any proceeds thereof nor any assets of the club shall be
to any members of the club but after payment of the debts of the club
property and assets shall be given to a charitable organization of the
benefit of dogs selected by the board of directors. At that time, the
shall select the charity.
Order of Business
SECTION 1. At meetings of the club, the
order of business,
so far as the character and nature of the meeting may permit, shall be
Minutes of last meeting
Report of President
Report of Secretary
Report of Treasurer
Reports of committees
Election of officers and
board (at annual meeting)
Election of new members
SECTION 2. At meetings of the board, the order of
unless otherwise directed by majority vote of those present, shall be
Reading of minutes of last
Report of Secretary
Report of Treasurer
Reports of committees
SECTION 1. The rules contained in the current
edition of "Robert's
Rules of Order, Newly Revised," shall govern the club in all cases to
they are applicable and in which they are not inconsistent with these
and any other special rules of order the club may adopt.