Minutes of SVT Youth Group Meeting
Place: 2/12 Everton Road, Strathfield Date: 22//05/2002
Mr Rao, Bala, Gururaj, Naresh, Nathan, Shalini, Srini and Vasan.
Rajesh, Shailesh, Mani
The meeting started at 6:45 PM and Ended at 8:45 PM facilitated by Bala.
The following issues were dealt at the meeting and their resolution thereto.
RE: The Acceptance of the “Plan for the Clean up Procedure” prepared by Srini and Shalini.
The Clean up plan was prepared to formulate the cleaning activities undertaken by the Youth group on monthly basis. The plan actually describes the division of the inner temple area into zones and the volunteers’ strength required for the same. It also features priority for the Zones.
Srini said that there should be delegation of the Zones among the members. However, as it is unpredictable with respect to the no of people who will participate, the delegation shall be made on the day of Clean up
Naresh suggested for a simple lunch, which needs minimum preparation and this was accepted by all.
The proposals, which were put up by the plan include
1. The special identities like badge or T-Shirt or badge.
2. Buying a new Backup type Cleaner
The members accepted the plan with the following additions
Ř The Stock of the present Cleaning materials will be assessed.
Ř Any further requirement with regard to the cleaning material shall be addressed to the Temple Executive committee.
Ř That the plan will be presented before the Temple Executive Committee
Ř A Badge will be provided for the members who take part in the clean up or other activities in the temple.
Ř On routine Clean-up days, there will be a simple lunch.
RE: The Ad hoc cleaning by the Youth Group.
Members put forward the following points
Rao suggested that the routine clean up plan should be formalised. The other groups and individuals who do cleaning regularly, and during special occasions like festivals. Those groups should be coordinated in such a way that there is no overlapping of the timing or the cleaning activities.
Naresh pointed out the arrangement of Bommais in the Shiva Temple Complex, which was thought that a separate project has to be devised.
Srini raised the question of cleaning the white moulds present in the walls of the shive temple complex. Further, he suggested the cleaning of the storeroom and put up a formal inventory for the cleaning products.
Rao suggested that the small Kopuram adjoining the Main Kopuram of the Shiva Temple complex should be cleaned.
Naresh suggested that the area around the temple, which would be used for the procession in the up coming festival, should be cleaned. He also suggested the cleaning of mats.
Vasan informed that the Temple Executive Committee had identified some of the tasks for the youth group.
Nathan expressed his concern for the lack of coordination among the groups present in the temple in the last clean up day
Ř The mat cleaning should be done in phases such that there is room for the drying the mat. A separate project shall be devised
Ř The Store room was undergoing some cleaning activities as of now and the plan to clean the storeroom shall be discussed with the committee
Ř Cleaning of the moulds shall be done in consultation with temple committee, which has to be removed with a mould cleaner.
RE: The Sahasra Kalaabhiskekam on 9th June 02
Rao suggested that the special clean up in view of the festivals such as the up coming Abishekam shall be coordinated through the committee.
Bala also expressed that the people who were involved in the pre function activities do not stay for the post function clean up and for the Vessels that has to be cleaned after the function a plan has to be devised and coordinated by the committee
Naresh suggested that the youth group could also provide some help in the cooking on the day of Function. At the same time, he also stressed about the cleaning of vessels.
Ř Besides the normal clean up day that falls on the 1st June, additional activities will be discussed with the committee along with presentation of the routine plan.
Ř A special plan would be devised after consulting with the committee and coordinating other volunteers who take part in the festival through the committee which does not obstruct or overlap the activities of the different group and individuals.
RE: Website for the youth group and the temple.
Gururaj who had volunteered to coordinate with the temple committee and the youth group for the development of website for the temple, had contacted the temple committee. The temple committee at present is not position to delegate tasks to the youth group or the volunteers from the University of Wollongong.
Members felt that the present web site of the youth group can be upgraded to be more informative.
Rao suggested that there should be a clear picture of the whole web site in the first page of the site, which was unanimously accepted by all present.
Srini had volunteered to provide some samples of the web sites he conceived to boost the phase of the web site development.
Ř Srini and Gururaj will come with a blue print of the web site in the next meeting.
Ř The issue of the collection of contents will be dealt when the blue print is ready.
Ř The temple committee will be kept in touch for the further information about their plans.
The meeting concluded at 8:45 PM. Special thanks to Bala for facilitating the meeting and allowing us to use his place to conduct it.
Next meeting – To be announced