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Summary
 

Vendor Selection

Summary
Chapter 1. IT Dilemma
Chapter 2. Success & Failures
Chapter 3. IT Costs
Chapter 4. IT Organization
Chapter 5. IT Director
Chapter 6. IT Operations
Chapter 7. Application Management
Chapter 8. Vendor Selection
Additional Topics
* Computer Center Design
* Computer Center Planning
* Legal Issues
* Performance Evaluation
* Steering Committee
 
Through what was discussed in class, procurement can come in many forms. Organization might wish to acquire products or services. Procurement can be in terms of hardwares , softwares , and other services such as security or maintenance services. Purchasing can be large or small depending on the organization needs. Procurement can start at any stage for e.g when the items are all listed in annual plan , there is a request which has been approved by the steering commitee or management etc.
Steps of procurement (Small Projects)
• CC simply write a specification of the equipment which are needed and send it to a few vendors. This process is called RFQ (Request for quotation).
• Vendors respond to the request and send in their quoatation. These quotation are then screened by the procurement commitee consisting of 3 staff members.
Steps of procurement (Large Projects)
• Step 1. Appoint all committees. - at least need 2 parties , procurement and acceptance.
• Step 2. Procurement committee then define the needs and try to itemize the request into groups which can then be easily prioritize.
• Step 3. Send request for information (RFI) to vendors asking for specification of the requested items.
• Step 4. Responses of RFI are then obtained and then specification are considered carefully.
• Step 5. Obtain approval from management - The specification and the real use are explained or presented to the management to get their approval.
• Step 6. Prepare the document which will conform to the organization procurement regulation .
• Step 7. Hold a meeting to clarify the documents. - This includes - errors , changes in the document etc.
• Step 8. Receiving the tendor document
• Step 9. Checking compliance with the bidding document
• Step 10. Select the winner.
• Step 11. Negotiate the winner.
• Step 12. Sign the contract (Legal issues are also involved here)