General Contractor, Commercial Construction Company
Secretary, 1998 to present
- Coordination and distribution of plans to subcontractors in order to get bids in a timely manner
- Prepare and mail out Invoices to customers
- Prepare, maintain and update insurance and sales tax documentation in accordance with State and Federal Laws.
- Preparation of subcontracts to subcontractors
Oil & Gas Company
Secretary III, 1996-1998
- Updated and maintained the department's home page, EQUIPS and SOS online
- Active member of EQUIPS and SOS, provided secretaries with technical support and acted as a buddy in mentoring new secretaries
- Provided software support on a rotary basis to internal co-workers
- AFE tracking to keep costs of projects consistent with forecast
- Code expense reports and produce monthly reports from Excalibur and Essbase to show results of expenses each month
- Maintaining office supplies and keeping costs down by 50% for the department
Harris Methodist Health System
Employee Generalist/Secretary, 1993-1995
- Placed temporary employees in positions that were consistent with their skills
- Entered time for the employees to ensure correct payment
- Transcribed minutes of meetings, scheduled meetings, worked on special compensation projects and completed organizational charts for all departments within the Harris System
- Updated and posted jobs available for the company, kept track of all job applicants, entered the information into a database, sent out letters confirming receipt of application and updated the applicant of the status
- Evaluated incoming salaries, scheduled pre-screenings, completed pre-employment paperwork, and composed the orientation list for all new employees, met deadlines and ensured confidentiality
