TROOP 769 POLICIES & PROCEDURES
(Last updated Saturday, September 23, 2000)
SECTION 1.0 GENERAL
1.1 - SUBMISSION OF POLICIES
1.2 - REQUIRED VOTE TO APPROVE POLICIES
SECTION 2.0 TROOP ORGANlZATION
2.1 - OVERVIEW
2.2 - THE CHARTERING ORGANIZATION
2.3 - THE TROOP
2.4 - SCOUT REGISTRATION
2.5 - ADULT REGISTRATION
2.6 - RECHARTERING
SECTION 3.0 COMMITTEE
3.1 - COMMITTEE FUNCTION AND POSITION DESCRIPTIONS
3.2 - MEETINGS
3.3 - TERMS OF OFFICE
3.4 - QUORUM
3.5 - VOTING
3.6 - PARENT'S CLUB STATUS
SECTION 4.0 TROOP
4.1 - MEETINGS
4.2 - ANNUAL PLANNING MEETING
4.3 - UNIFORM REQUIREMENTS CLASS "A" UNIFORM
4.4 - UNIFORM REQUIREMENTS CLASS "B" UNIFORM
4.5 - ATTENDANCE REQUIREMENTS
4.6 - DUES REQUIREMENTS
4.7 - CAMPOUT REQUIREMENTS
4.8 - HIGH ADVENTURE SCOUTING REQUIREMENTS
4.9 - CAMPERSHIP SCHOLARSHIPS
SECTION 5.0 RANK ADVANCEMENT
5.1 - RANK REQUIREMENTS
5.2 - MERIT BADGES
5.3 - REQUIRED PROJECTS
5.4 - SCOUTMASTER'S CONFERENCE
5.5 - BOARD OF REVIEW
5.6 - COURT OF HONOR
SECTION 6.0 ORDER OF THE ARROW
6.1 - PURPOSE
6.2 - ELECTION PROCEDURES
SECTION 7.0 LEADERSHIP CORP & PATROL POSITIONS
7.1 - POSITION DESCRIPTIONS
7.2 - GENERAL APPOINTMENT REQUIREMENTS
SECTION 8.0 ACTIVITIES
8.1 - GENERAL REQUIREMENTS
8.2 - CAMPOUT REQUIREMENTS
8.3 - HIKING REQUIREMENTS
8.4 - SWIMMING
SECTION 9.0 TROOP EQUIPMENT
9.1 - RESPONSIBILITY
9.2 - REPAIR AND REPLACEMENT (NORMAL)
9.3 - REPAIR AND REPLACEMENT (ABUSE)
9.4 - EQUIPMENT LENDING
SECTION 10.0 TROOP FUNDS
10.1 - DUES
10.2 - CHECKING ACCOUNT
SECTION 11.0 MISCELLANEOUS AFFAIRS
11.1 - PARENT PARTICIPATION
11.2 - DISCIPLINE
11.3 - INFORMATION DISTRIBUTION
11.4 - TRAINING
11.5 - ADULT SUMMER CAMP FEES
SECTION 12.0 TROOP FORMS AND FILES
12.1 - MEDICAL AUTHORIZATION
12.2 - PHYSICAL EXAMINATION
12.3 - ADVANCEMENT RECORD
SCOPE
THE TROOP 769 POLICIES ARE PUBLISHED BY THE TROOP COMMITTEE TO CLARIFY ITS INTERPRETATION OF THE YOUTH PROGRAM AS PROVIDED BY THE NATIONAL OFFICE OF THE BOY SCOUTS OF AMERICA.
PURPOSE
MEMBERS OF THE TROOP COMMITTEE DESIRE THAT EACH SCOUT AND HIS FAMILY BE MADE AWARE OF THE POLICIES AND HOW THE TROOP WILL SUPPORT OR MODIFY SELECTED AREAS BASED ON THE UNIQUE PROBLEMS AND OPPORTUNITIES PRESENTED.
LIMITATIONS
THE MEMBERS OF PLYMOUTH PARK UNITED METHODIST CHURCH (OUR CHARTERING ORGANIZATION), TROOP COMMITTEE MEMBERS, TROOP MEMBERS, PARENTS, AND OTHER INTERESTED CITIZENS SHALL BE BOUND BY THESE POLICIES WHENEVER CONDUCTING TROOP BUSINESS OR APPROVED ACTIVITIES.
WELCOME
Welcome to Boy Scout Troop 769. This is an organization in which the boys (your sons) are the center of the activity and attention. They will grow in leadership, honor, and other skills through the guidance of other parents (trained leadership) while advancing towards the rank of the Eagle Scout.
Learning by doing is the key to success in Scouting. In addition to the weekly troop meeting and weekend campouts, there are summer camp, special activities, and leadership training which serve as the stepping stones in the growth of each boy.
We proudly provide an active Scouting program for active boys.
TROOP 769 POLICIES
Any registered member of the troop may present a written request for addition, deletion, or amendment to any section of this document.
The written request must be presented to the Committee Chairperson or Secretary in sufficient time to be placed on the agenda for presentation at the next Troop Committee meeting. The requester need not be present at the meeting.
1.2 Required Vote To Approve Policies:
A two-step process is required to approve new, or revise existing policies.
After the first reading of the policy, a vote may be taken, providing that no modification was made to the original request.
If a request requires modifications, a rewritten version of the request must be prepared and presented to the Committee at the next meeting. The version may then be voted upon.
All policies must be approved by a minimum two-thirds (2/3) vote of the registered committee members present.
This document serves as the operating policy for the troop and is provided for the parents and scouts as guidance to the general operation of the troop. If any portion of the policies is found to be different than the policies of The Boys Scouts of America, the national policy shall override the existing troop policy.
2.2 The Chartering Organization:
Troop 769 is chartered through the sponsorship of Plymouth Park United Methodist Church, Irving, Texas, as an active demonstration of their outreach ministry. As part of this sponsorship, P P U M C agrees to provide a safe meeting place, adult leadership, and storage facilities for the troop supplies.
Scouting is learning new skills, such as cooking or knots tying. Scouting is developing physically, through swimming, hiking, and personal fitness. Scouting is learning citizenship, honor, respect, and loyalty. Scouting is open to any boy who subscribes to the ideals and concepts defined in the Scout Oath and Scout Law. Scouting is functioning as an individual on a team within a larger group. Scouting is fun!
The big team is the troop, while the smaller teams are the patrols. Each patrol member learns to work with his fellow scouts to make a strong patrol. Strong patrols, in turn, make for a strong troop.
The Leadership Corps is, at minimum, made up to the following scout leaders:
The Scoutmaster acts as the adult advisor to the Leadership Corps and interfaces to the troop through the Senior Patrol Leader.
The Leadership Corps is responsible for the entire operation of the troop. They plan the annual troop calendar and the weekly troop meetings. The senior patrol leader leads the troop at meetings and on campouts.
The senior patrol leader makes assignments to the patrol (Leaders) based on the Monthly PLC meeting. The patrol leaders are responsible for their patrol's execution of those assignments.
The scoutmaster's primary duty, with the aid of assistant scoutmasters, is to train the boys in their Leadership Positions, and counsel scouts and scout leaders in the planning and implementation of the troop plans, goals and activities.
Registration in the troop can be done at any time. For Webelos Scouts, registration is usually done in the Spring, after completion of the boy's Webelos and/or Arrow of Light rank and Crossover Ceremony.
Requirements for registration are that the boy be:
At the time of registration, usually at a regularly scheduled troop meeting, the boy and his parent (or legal guardian) have a conference with the Scoutmaster or Committee Chairman before completing several forms. These forms are:
* The registration fee is non-refundable. These fees are for national registration and are not part of troop funds. If a boy drops out of the scouting program, the fee is not refunded. If a boy transfers to another troop, a transfer application shall be completed by the new troop. A $1.00 transfer fee is charged by the local council office to record the change.
Upon request by the new troop, a copy of the boy's advancement record will be forwarded by Troop 769 at no cost.
National BSA policy dictates that the following adults must be registered before assuming their assignments:
The adult registration form indicates that references are required. These references will be checked and the registration reviewed by the Committee and the Chartered Organization Representative prior to submission to the National Office of the Boy Scouts of America. Troop 769 also requires the completion of a Criminal Background check. A form authorizing this must also be completed. The decisions of the Committee and Chartered Organization Representative to disapprove an adult application are final and will become part of the troop's official records.
A refund of registration fee will be authorized for any adult registration that is not approved at the troop level.
Annual rechartering permits the troop to use any and all materials, programs, concepts, and the name of the Boy Scouts of America.
Rechartering must be completed no later than the 15th of May each calendar year.
Boy and adult membership inventories will be completed no later than the 15th of April.
Troop funds will be used to pay the rechartering fees and liability insurance fees provided dues are current. If the troop has qualified for Quality Unit Designation, those arm patches for each registering person will also be paid for from troop funds. The Troop Committee must vote on any and all disbursements that relate to payment of individual registrations or Boys' Life subscriptions.
3.1 Committee Function and Position Descriptions:
The troop committee is the support group for the troop. It provides the troop with a scoutmaster and assistants, and then supports that adult leadership in the planning and execution of the scouting program for the boys.
The Troop Committee is primarily made up of parents of the scouts in the troop. We require all parents to take an active part in supporting their boy's scouting experience through the committee's work. Please refer to the section on parent participation for more details.
ORGANIZATION OF THE TROOP COMMITTEE
TROOP COMMITTEE CHAIRPERSON
TREASURER
SECRETARY
ASSISTANT SCOUTMASTERS
ADVANCEMENT CHAIRPERSON
EQUIPMENT COORDINATOR
MEMBERSHIP SUB-COMMITTEE
The troop committee shall meet a minimum of one meeting per quarter or as required to conduct troop business. Consult the troop calendar for exact dates.
A member may remain on the committee as long as his / her registrations are kept current. The Chartering Organization and/or Troop Committee may rescind its approval of any adult(s) at any time. Any Registered Troop Member (boy or adult) may submit a written request to the members of the committee for adult membership review at any time.
The number of officers and members, that when duly assembled, is legally competent to conduct troop business shall be equal to one-half (1/2) of the adults actively registered at the preceding Charter renewal.
My member who qualifies under the Adult Registration section is eligible to vote. The Scoutmaster may speak on any open issue before the Committee, but has no vote.
The Parents Club of Troop 769 constitutes an at-large subcommittee of the troop committee and derives its authority from the Troop Committee.
Officers of this subcommittee must be members of the Troop Committee. Membership in the Parents Club is open to any adult (over 18) family member of a registered scout.
Troop - shall meet 1 1/2 hours per week. (A minimum of 40 weeks per year). Boy Scout troops, unlike Cub Scout packs, meet weekly throughout the year.
Exceptions will include junior high and high school weeks of mid-term and final examinations and some school holidays. Refer to the troop calendar for further information on cancellations.
Weekend Campouts - Actual assembly and departure time for weekend campouts and all other activities will be published at troop meetings prior to the event. All scouts going on any Troop activity must be checked in with an adult leader before Parents departure.
Court of Honor - 7:30 p.m. on the date indicated in the troop calendar.
The annual planning meeting is normally divided into two operating sessions. Consult the troop calendar for date, time, and location.
The first session: Participants include the troop committee, the scoutmaster, assistant scoutmasters, Chartered Organization Representative, and interested parents. During this meeting, the Circle Ten Council calendar of events, the Irving Independent School District calendar, and other repetitive troop activity dates are integrated into a single planning calendar.
Tentative weekend campout dates, summer camp dates, training dates, High Adventure Trek dates, Western Star District activities, and other significant troop and/or committee activities are then worked into the remaining available dates.
The second session: Participants are the boys. Based on the dates available and budget considerations, the troop activities for the next twelve months are developed. The scoutmaster advises the Leadership Corps during this process to ensure compliance with troop and national program policies.
4.3 Uniform Requirements - Class "A" Uniform:
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The class "A" uniform (without merit badge sash) is required to be worn at troop meetings, official activities, and while traveling to and from campouts. By all first class and above the merit badge sash is also required for a Board of Review and Court of Honor.
The scoutmaster, all assistant scoutmasters, and all adult leader participants are recommended to wear the adult version of the class "A" uniform under the same circumstances.
The wearing of exposed jewelry by scouts (except a wristwatch, emergency identification tag, wedding ring, or class ring) while in any scout uniform is prohibited.
4.4 Uniform Requirements - CLASS "B" UNIFORM:
A class "B" uniform shall consist of an approved Troop 769 tee shirt or other BSA shirt, neat and clean blue jean shorts, athletic socks and shoes, and an appropriate hat (while outdoors).
The Scoutmaster shall determine the start and end dates for use of the class "B" uniform. Normally this will be during summertime troop meetings, while camping, while participating in authorized troop events.
The Scoutmaster and all assistant scoutmasters may wear either the class "A" or class "B" when class "B" is authorized.
For a boy to garner the most good from the program
offered by the Boy Scouts of America, Troop 769 recommends that he attend no less
than 70% percent of the scheduled troop meetings during a calendar year.
It is the boy's responsibility to inform his patrol leader of an absence prior to a scheduled meeting or project. This includes other scouting functions at conflicting times. The determination of an excused absence will be determined by the Senior Patrol Leader and the boy's Patrol Leader.
Each scout is expected to pay his dues on monthly basis. If any scout is three (3) or more months behind in his dues, he will not be:
4.8 Varsity Team High Adventure Scouting Requirements:
Each year the team will plan at least one high adventure outing.
The following minimum requirements must be met for a boy to be eligible for consideration as a troop candidate for the trip.
Circle Ten Council may provide a campership scholarship to cover a portion of the fees for one week in a council summer camp.
It is troop policy that any submission for the camperships are arranged through and with the approval of the Scoutmaster. The committee does not participate in the scholarship process directly. Summer camp fees not covered by the campership are due to the troop treasurer on the same date as other summer camp fees. The date will be indicated in the troop calendar and announced at the Court of Honor prior to the due date.
Rank advancement is a central theme of the scouting movement and is the indicator of the boy's involvement in the program. When the program is good, and the scout is involved, then advancement comes naturally. There are several steps in the advancement process:
Upon completion of these steps the scout will pursue the next rank in his Trail to Eagle. The following subsections detail the steps outlined above.
Relatives of a scout may not sign off on any aspect of their particular rank advancement:
Rank requirements vary from the Scout rank to the Eagle rank. Scout rank requires some memory work where the Eagle rank requires a total of 21 merit badges, an Eagle service project, and many hours of active troop leadership. The specific advancement requirements are listed in the boy's Scout Handbook.
To receive full credit. each scout is responsible for obtaining those signatures and dates upon completion of the requirement. The date must include month/day/year in all cases. This is required by the BSA and can cause rejection of applications for Eagle Scout by BSA National Headquarters.
For those rank advancements with required numbers of merit badges or specific named badges, or for any optional merit badge the boy wishes to earn, the following steps are required:
Service Projects are required as part of the rank advancement for Star, Life, and Eagle. To best support the needs of each scout and ensure consistency in the administration of all projects, the following process will be used to approve service projects for the ranks of Star and Life:
Eagle Rank Service Project Requirements:
The "Eagle Scout Service Project Workbook" must be used to meet the
Eagle Scout Service project requirement, and will help the Eagle
Candidate through all of the steps necessary to conduct a service
project.
The scoutmaster's conference is a time when the scout and the scoutmaster get together and review the scout's progress and talk about his future expectations as a scout.
The purpose of the conference is to get to know each other better and to set realistic goals for the next step towards Eagle. This conference may be held at any time after the rank advancement requirements are completed and prior to a scout's Board of Review.
The scout is to bring his Scout Handbook, with all proper dates and signatures entered, and a copy of his Troop Advancement record to the conference.
The board of review is where the scout's progress is reviewed by his peers and adult leaders. The board determines if the scout has learned all that he should have from the current rank advancements and is preparing him with the skills that will further enhance his growth and contribution to the troop.
The scout will attend the Board of Review in Class "A" uniform as required by these By-Laws (with Merit Badge sash), and bring his Scout Handbook with all proper dates and signatures recorded.
All the scout's prior experience and rank advancement requirements, and applicable service projects are subject to review by the board.
The scout is to inform the advancement chairperson of all other merit badges and awards earned since the last board of review and court of honor.
The scoutmaster and the scout's parents may not sit on the boy's board of review. Participation of the Senior Patrol Leader or the boy's patrol leader is optional through the rank of First Class.
The court of honor is one of the most important family and troop activities that your boy has during the year. This is the time at which scouts are recognized for their achievements over the preceding several months. Troop will convene at least three (3) presentations per year
This is the scout’s night and it is very important that all parents and other family members attend Your attendance will show encouragement and support for all of the scouts in the troop and allows the greatest level of recognition possible. Dropping your son off at the court of honor and not attending yourself is not appreciated by your son and is disrespectful to the other members of the troop.
To recognize those campers --Scouts, Varsity Scouts, Explorers, and Scouters who best exemplify the Scout Oath and Law in their daily lives and by such recognition cause other campers to conduct themselves in such manner as to warrant recognition.
To develop and maintain camping traditions and spirit.
To promote Scout camping, which relates its greatest effectiveness as part of the unit's camping program, and to help strengthen the district and council camping program both year-round and in the summer camp, as directed by the camping committee of the council.
To crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others.
To become a member of the Order of the Arrow, a boy is chosen by vote of the young men in his Troop. This is a unique feature of the Order since the majority of those who select their candidates for this honor are not members of the lodge. However, lodge members in a unit have a vote as well as nonmembers. In this way, membership is controlled by the young men in their own units and not by those who are already Arrowmen.
Detailed requirements for boy and adult membership are published by the Mikanakawa Lodge and can be reviewed in the troop library.
7.0 LEADERSHIP CORPS & PATROL POSITIONS:
The Leadership Corps is compromised of:
Senior Patrol Leader
Assistant Senior Patrol Leader
Troop Scribe
Troop Librarian
Troop Quartermaster
Patrol Leaders
Patrol positions are:
Assistant Patrol Leader
Patrol Scribe
Patrol Quartermaster
SENIOR PATROL LEADER:
Conducts troop meetings and campouts.
Conducts camp pre- and post- inspections.
Chairs the Patrol Leaders Council (PLC) meetings.
Draws up outline and presides over Courts of Honor.
Must meet the "Active In Troop Requirements" for
this position.
Elected from the list provided to the Scoutmaster by the Assistant Scoutmasters.
Normal length of service: 6 months
ASSISTANT SENIOR PATROL LEADER:
Assumes SPL duties when SPL is absent.
Functions as Troop Scribe if position is not otherwise filled.
Heads the Scout telephone committee.
Performs Roll Call and collects due.
Conducts Troop Uniform Inspection (once per month)
Works with Troop Quartermaster to ensure that all Leadership Patrol assigned equipment
is in good order.
Must meet the "Active In Troop Requirements" for
this position.
Appointed by the Senior Patrol Leader from the list provided by the Assistant
Scoutmasters.
Normal length of service: 6 months
SCRIBE:
Records troop or patrol attendance at troop meetings, campouts, and service projects.
Patrol Scribe reports to Troop Scribe quarterly to validate records.
Reports to ASPL if Troop Scribe position not filled.
Must meet the "Active In Troop Requirements" for
this position.
Troop Scribe appointed by the Scoutmaster from the list provided by the Assistant
Scoutmasters and SPL.
Patrol Scribe appointed by the Patrol Leader with input from his Assistant Patrol Leader. Normal length of service: 6 months.
QUARTERMASTER:
Checks out and in all troop camping and cooking gear and ensures that all troop equipment
is kept clean, in proper working order, and good repair.
Ensures that all troop equipment is stored properly in the storeroom.
Along with the assigned Assistant Scoutmaster, will perform a quarterly inspection
against a checklist.
At the following Court of Honor, will report condition of all equipment and announce
any items that have been replaced or added to the inventory.
Appointed by SPL with input from ASPL and Scoutmaster.
QUARTERMASTER - Patrol:
Ensures that patrol chuck boxes and gear are kept in good repair.
Ensures that contents of check box meets the patrol checklist.
Ensures that the SPL has approved the patrol menu prior to campouts.
Collects money and purchases food for campouts.
Appointed by Patrol Leader with input from APL.
PATROL LEADER:
Elected from the list of eligible scouts provided by the Patrol Adult Leader. (PAL)
Responsible for his patrol.
Ensures that members eligible for Tenderfoot through First Class have opportunities to
learn all required skills prior to Boards of Review.
Signs off Tenderfoot through First Class requirements.
Ensures that his patrols' part in troop meetings, campouts, and other troop
activities, are ready and properly planned.
Assigns camp duties on campouts and makes sure that the duty roster is posted. Rank
advancement requirements are followed to ensure cooking and camping opportunities
are provided.
Appoints the Patrol Quartermaster and Patrol Scribe.
ASSISTANT PATROL LEADER:
Appointed by the Patrol Leader from the list of eligible scouts provided by the
Patrol Adult Leader. (PAL)
Assumes Patrol Leader position when he is absent.
Responsible for telephone committee duties within the patrol.
Plans menus for campouts.
Advises Patrol Leader in the appointments of Patrol Quartermaster and Patrol Scribe.
7.2 General Appointment Requirements:
The following requirements apply to SPL/ASPL/PL scout filled positions: (R = required, O = optional
ACTIVE IN TROOP
R Shall have shown Scout Spirit consistently.
R Shall have attended no less than eight (8) of the scheduled ten (10) troop campouts prior to appointment to position.
R Shall have attended no less than eighty (80) percent of scheduled troop meetings for one (1) year prior to appointment to position.
R Shall have attained the rank of First Class.
O Shall have completed Oak Leaf Skills training.
O Shall have completed Golden Acorn training (or is scheduled within three (3) months.
R Shall have attended a long term camp in the prior year.
R Shall have completed or be scheduled for troop leadership training.
The following requirements apply to APL/Scribe/Quartermaster, and other scout filled positions:
R Shall have shown Scout Spirit consistently.
R Shall have attended no less than eight (8) of the scheduled ten (10) troop campouts prior to appointment to position.
R Shall have attended no less than eighty (80) percent of scheduled troop meetings for one (1) year prior to appointment to position.
R Shall have attained the First Class rank.
O Shall have completed Oak Leaf Skills training or is scheduled.
R Shall have completed or be scheduled for troop leadership training.
All scouts are to conduct themselves in accordance with the spirit of the Scout Law and Oath. These guidelines shall be used to measure the scout in all events and activities.
Any scout that is three (3) or more months behind in dues as of the troop meeting prior to the campout will not be allowed to participate in any campout, hike, or activity, other than troop meetings.
Any scout disrupting any troop activity may be requested to leave the activity in the care of his parents or guardian.
When traveling as a Troop, all drivers are to be 21 or older. All passengers must wear seatbelts. Pick-up beds shall not be used to transport Scouts or Scouters at any time.
The troop provides the major camping equipment required to conduct a safe and effective camping experience. This equipment is set up on the patrol basis and much of it is maintained in the patrol boxes. This equipment is under the jurisdiction of the adult Equipment Coordinator and the Troop Quartermaster. Together they monitor the usage of all the troop equipment.
The troop expects that all equipment will be treated with the same respect as if it were bought and paid for by the individual.
9.2 Repair and Replacement (Normal):
It is normal for equipment to wear out when a large group of boys and adults are putting it to consistent monthly usage. The troop will replace, under the recommendation of the adult Equipment Coordinator, any equipment that has reached to end of its useful life.
9.3 Repair and Replacement (Abuse):
If at any time, the life of the equipment is shortened by obvious abuse by scouts or adults, the person responsible for the abuse will be required to replace the damaged part or the whole equipment as determined by the adult quartermaster. If the person who damaged the equipment cannot be determined, then the patrol members in attendance at the outing will all share equally in the cost to replace the damaged equipment.
Equipment owned by the troop will be loaned only to active registered adults of Troop 769. As most of the troop equipment has been distributed to the patrols, it is also the responsibility of each patrol to ensure that the equipment in their care is not loaned.
The purpose of dues is to help the scouts learn responsibility, not make money. It is encouraged that the boys earn their own dues money.
Dues will be $1.00 per week per boy, payable on any meeting night of the month. The first meeting night of the month is preferred.
As noted elsewhere in the policies, no scout will be able to participate in troop outings, receive advancements, or maintain his active role as a leader unless his dues are current.
The troop checking account is the responsibility of
the troop treasurer under the oversight of the troop committee and shall be the
only depository of Troop funds.
All checks drawn on this account will require two signatures regardless of
the amount. The adults authorized to sign checks are the:
Additional requirements for handling and reporting of the troop account and Treasurer duties can be found in Section 3.1, Committee Function and Position Descriptions.
It is a basic troop policy that all families take an active part in the operation of the troop. The troop committee urges every family to make commitments to support or volunteer for a troop function.
The commitment may be on the troop committee proper or any of its subcommittees. A list of available openings will be maintained by the troop committee secretary. This list will indicate functions and activities that require either a long or short term commitment. A long term commitment is normally one year.
Involvement of parents allows the workload to be spread around, and helps the parents understand the overall operation of the troop.
Some of the committees and functions are:
Other functions arise as the nature of scouting changes. The troop needs to change too. New projects, functions, and special activities will be communicated to the parents via flyer or telephone.
Please contribute to the future of your boys through a commitment to their troop operation.
Discipline problems will be handled within the troop. If a scout's actions are continually distracting to the operation of the troop or are beyond the control of the patrol leader, senior patrol leader, patrol adult leader, or the scoutmaster, then the offending scout will be asked to leave the scout function. This action will be taken when agreed upon by a consensus of registered adult leadership with the exclusion of the scout's parents.
He will be escorted to a telephone and allowed to call his parents and they will pick him up. The scout may be allowed to return to the Troop only after consultations between the parents, the Scout and the adult leadership responsible for the scouts leaving of a function.
This policy extends to all troop functions, troop meetings, patrol meetings, camping and hiking trips, and all other outings.
11.3 Information Distribution:
Much of the information for the operation of the troop will be published via the annual troop calendar and occasional updates. General status of the troop will also be presented prior to each Court of Honor.
Word of Mouth is normally used to spread immediate changes. From the Senior Patrol Leader, to the Patrol Leaders, to each patrol member is most common.
Prior to, or during, their tenure in office, each boy leader will attend troop provided training sessions. The Western Star District and Circle Ten Council provide additional training in the form of Oak Leaf Skills and Golden Acorn training programs. Training is paid for by the boy.
All registered adult leaders are to attend the next available Boy Scout Basic Adult Leader Training course after their registration as an official troop leader. Committee members should attend committee member training.
All registered adult leaders are encouraged to attend the additional training offered.
Any adult who attends the full duration of a summer camp with the troop may have his/her fees paid for by the troop. Partial attendance fees may be voted upon by the troop committee on a case by case basis.
The notarized Medical Release Form is to be completed and submitted to the Scoutmaster upon the registration of a boy into the troop. The information on the form is to be revised and resubmitted if the medical status of a scout changes, or prior to a summer camp departure. This form must be notarized. No scout will be allowed to participate in a troop cam pout or field trip without a release form on file.
A medical history form provided by BSA is required for all scouts and scouters attending summer camp, leadership training courses, and Philmont trips.
The troop will maintain a file of the forms for use by the Scoutmaster in treatment of a scout.
The troop will maintain a separate file on each scout and adult. In the event a scout or adult transfers to another troop, this information will be made available to the new troop.
It is very important that the scout records be kept current and accurate. The Eagle review paperwork will demand exact dates.