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Come join us at our
next meeting.
PTSO meetings are held on the third Tuesday of
each month at 6:30pm in the Swift Creek Middle School Media Center.
Meeting Minutes of September 4, 2001
The meeting was called
to order at 7:05 pm.
Present:
Karen Minder, Maureen Thompson, Jane Todd, Becky L,
Betty Ashby, Jamie
Brown, Lauren Geiger, Jody Washburn, Cheryl Maze, Linda Presnell, Alice
Caswell, Sheri Richey, Eva Davis, Jay Vanture
Principal’s Report:
Dr. Caswell reported
that the year was off to a good start. We had the usual lunchroom and bus
troubles; parent volunteers helped get things back on track. Adjustments
have been made to give students extra time to eat lunch if held up as a
result of long lines, and adjustments were made in bus routes to overcome
some initial overcrowding. Swift Creek received $86,000 as a reward for
our “A+” grade. SAC & SITE committees will decide how to divide this
money. Members of the SAC (School Advisory Council) committee will be
elected at the September 13th open house. The District budget
is tight. Much of the extra money coming from the State has been
earmarked for fixed categories and can’t be used as needed. The base
student allocation went down overall.
Treasurer’s Report:
Lauren Geiger reported
that an accountant has reconciled our books and recommended a format for
reporting each month. Karen Minder went down the line items, explaining
what each category of expenses represented (from last year’s budget).
Thanks to previous successful fundraising campaigns, the PTSO has
$14,737.25 in the general checking account. This year’s budget hasn’t
been set yet. Karen Minder made a motion to approve the Treasurer’s
report and all approved.
There was discussion
regarding ways to earn interest on our money until it is disbursed (i.e.,
short term CDs). A motion was made to investigate the possibility of
becoming a non-profit organization and to talk to our bank (Capital City)
about getting an interest bearing checking/savings account. Motion was
seconded and approved unanimously. A motion was made to have two signers
on the checking account, with the co-presidents, SCMS Principal, and PTSO
treasurer serving as signers. The motion was seconded and approved. A
Budget Committee was created. Sheri Richey, Jamie Brown, Karen Minder,
Lauren Geiger, & Dr. Caswell volunteered to serve. A committee meeting
date was set for September 18th, in the school office at 6:30 pm.
Secretary’s Report:
Karen Minder went over
the last meeting’s report. Cheryl Maze made a motion to approve the
report as presented and all approved. Cheryl Maze went over the box top
campaign mentioned in last month’s report, explaining that it is an easy
way for the school to earn cash money – if it is promoted effectively to
our families. It was suggested to have students bring in the box tops and
write their names on the back. Then staff would draw names for prizes.
This might motivate students and parents to participate in this campaign.
A motion was made and approved to use $100 for gift certificates to use as
prizes and to start drawing names as soon as next week (week of 9/10).
For future prizes, we will try to get movie tickets, gift certificates to
the school Book Fair, and other items donated. The box top prize giveaway
will be promoted through the school news program, and by sending flyers
home with the students.
New Business:
A request was made that
the PTSO reimburse Mr. Humphrey (a school teacher currently on leave due
to illness) for 30 calculators he purchased for his classroom. The cost
was $320.68. Motion was approved. Cheryl Maze made a motion to reimburse
Karen Minder $132.73 for costs incurred hosting a teacher breakfast in
August. Motion was approved. This year’s Open House is scheduled for
Thursday, September 13, from 5:30 pm – 8 pm. PTSO will need a volunteer
to speak to parents during the presentation portion of the evening. Eva
Davis volunteered.
The following Board
Members for the 2001–02 school year were approved:
Co-Presidents: Eva Davis & Karen Minder
Secretary: Maureen Thompson
Treasurer: Lauren Geiger
SAC
Representative: Sheri Richey
Volunteer
Coordinators: Cherie Daume (6th grade)
Cathy Ray (7th grade)
Karen Minder (8th grade)
Newsletter
Editor: Jay Vanture
Member At
Large: Dr. Alice Caswell
A new SITE
representative is needed. This person would need to be available every
other Tuesday at 4 pm for on-site meetings with teachers and
administrators from Swift Creek. No one was able to immediately commit to
this, so the issue was tabled until the next meeting. The meeting
adjourned at 8:30 pm.
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