Beacon Hall Archives By-Laws rev. 2.0

 

Beacon Hall Archives shall abide by established requirements of the Cooperative Houses of Elanthia dictates.  Additional requirements may be added, but never contradict these preliminary requirements.  (Refer to document Houses of Elanthia, parts 1 and 2, revision 2.2 as of this draft).  All future changes made to CHE Guidelines will automatically reflect a change in BHA by-laws without requirements of membership vote.

 

No policy may be made that would lessen the minimums established hereafter within these by-laws.  Changes to the by-laws themselves may be amended with 2/3 approval of House Membership.

 

I.                    GOVERNMENT: Beacon Hall Archives is an established Democratic entity, with a minimum and Limited governing body comprised of a Chairman, Secretary, and Treasurer.  Additional positions may be established redundant of these three positions in their entirety or not at all (ie: there shall be no co-position for any one primary position unless all three positions are assigned co’s).  No other office shall be created that will hold governing powers within BHA, although committees may be appointed by 2/3 Council vote to administer policy or perform specific function.

 

II.                 ELECTED OFFICE:  All nominations and elections shall be held the first month of the year, beginning 5105.  All offices shall be appointed no later than mid-month February. 

a.       Elected terms shall not exceed two years without re-election.  Primary elections should be held first thing every odd-numbered year.

b.      Re-election to the same position shall only be allowed a cumulative of two terms, consecutive or not

c.       Should redundant positions (co-chairman, co-secretary, and co-treasurer) be established, these appointees’ terms should mature years opposite those of the primary officeholder.  Secondary positions should be appointed every even-numbered year.

d.      Co-positions are appointed the same responsibilities and share the same authority as the primary officeholder.

 

III.               OFFICIAL DUTIES:

a.       Co/Chairman: Strategic overseer for development of House and solely appointed office to coordinate with local government (GM) on behalf of the House.  Draws upon observations and reports to identify and correct undesirable trends within the House.  Ensures compliance of House with local government regulation.  Lesser responsibilities may be delegated.

b.      Co/Secretary: Maintains and updates current mailing list of all members.  Keeps records of meetings and minutes, formats, and posts reports to Archives (website).  Receives, formats, and summarizes reports/results from relevant committees to Archives.

c.       Co/Treasurer: Keeps accurate record and accounts for all cash flow of House activity.  Reports in consistent format to be posted in Archives.  Maintains up-to-date list of all debtor-members to the House, and ensures financial discipline meets government regulations.

 

IV.              MEMBERSHIP REQUIREMENTS:  NO MEMBER MAY PARTICIPATE IN BHA THAT IS ALREADY REPRESENTED BY THE SAME CONTROLLER (RL).  Regardless of the number of accounts, the same (RL) player may have no more than one (IC) representative in the House at any given point in time.  Violators of this policy will have all associated members expelled from the House (non-appellant) and barred future re-entry (appellant to governing council). 

a.       Prospective Members

                                                               i.      Shall be sponsored by a current member in good standing, and be screened for the following qualities:

1.      Willingness to contribute to the well-being of the House

2.      Willingness to subjugate personal position for the interest of the will of the group

3.      Willingness to comply with dictates set forth in Membership Rules and Regulations

                                                             ii.      Shall announce their intent to join to the House (via CHE Boards / BHA), including:

1.      Declaration of intent to join

2.      Disclosure of Sponsor

3.      Brief personal introduction

4.      Particulars (ie: why are you interested in joining BHA?)

                                                            iii.      Shall pay a one-time, non-refundable fee of 100,000 silver

                                                           iv.      Shall be a minimum of ten trainings at time of induction

                                                             v.      Requires majority vote of acceptance by House membership

b.      Current Members

                                                               i.      Shall maintain rules of decorum laid out in Membership Rules and Regulations

                                                             ii.      Shall NOT behave in any capacity as an agent of the House unless appointed specifically by duty or position

                                                            iii.      Shall conduct themselves in such a manner as to not bring great shame or disrepute upon the House

c.       OFFICERS: (pro tem positions do not require the following)

                                                               i.      Shall be a member in good standing

                                                             ii.      Shall not be under unresolved internal or external investigation of any wrongdoing

                                                            iii.      Shall complete a thesis or project requirement, substantiated by the Office of the Secretary

                                                           iv.      Shall be appointed by votes as follows:

1.      If by proxy: All votes shall be secret ballot, and disclosed to all Council members, or Special Committee if so established (redundancy reduces risk of corruption)

2.      HOUSE VOTE feature may be used and affirmed by council INSTEAD of proxy, to avoid duplicate votes

3.      All members will be given a minimum of one week to cast their vote from the time of announcement deadline

a.       If two or less candidates, simple majority wins

b.      If more than two candidates, top two popular votes will contend in second round of votes to obtain simple majority under same guidelines

 

V.                 MEMBERSHIP SERVICES PROVIDED:

a.       All services generally afforded any Great House are afforded members of BHA to the extent BHA has invested in these opportunities

b.      As of this writing (12/20/5104):

                                                               i.      Private property ownership (Beacon Hall Archives, located just outside River’s Rest proper, and all amenities included therein)

                                                             ii.      Storage facilities within the House at River’s Rest, and at all Annexes funded by the House:

1.      Wehnimer’s Landing

2.      Icemule Trace

3.      Ta’Illistim

4.      Teras

c.       Loan qualifications as set forth by CHE regulations

d.      Additional updates or changes to this section may be posted as they transpire without the requirement to substantially amend by-laws, and does not require a vote

 

VI.              MEMBERSHIP RULES AND REGULATIONS

a.       In general, guidelines set forth in “Rules of Conduct, Abusive and Disruptive Behavior” (Simu) apply to BHA membership at an Elanthian-wide and inner-House level

b.      Members must at all times comply with Simutronics standards, or face possible penalization independent of, and possibly in addition to, any penalization levied by Simutronics for such infractions of policy.

c.       Members must maintain a decorum of respect towards fellow members, and must show deference to Policies set forth by governing council, appointed committees, and general will of the House membership

d.      At all times, and especially during group meetings, members will conduct themselves in such a manner as to not unduly impede with others’ efforts to contribute responsibly.  Personal attacks (verbal or otherwise), degrading remarks, disruptive behavior, or otherwise malicious acts (as determined by the presiding officer) will result in a warning, leading to possible dismissal from the meeting/event.  Failure to correct activity, or frequent or severe recurrences may meet in penalization or expulsion, as determined by 2/3 vote of governing council. 

 

VII.            ADDITIONAL CONSIDERATIONS

a.       Votes – a 2/3 majority is established for:

                                                               i.      Amending by-laws (membership)

                                                             ii.      Amending Charter (membership)

                                                            iii.      Vote of No-Confidence in Officer (membership)

                                                           iv.      Overturn of Appellant Rule (council)

b.      Votes – a simple majority (50% + 1) is established for:

                                                               i.      Accepting new members

                                                             ii.      Adopting most votes at committee meetings

c.       Votes – all other:  more sensitive issues should be treated as a 2/3 requirement, whereas the majority should be majority rule.  Failure to agree on how to handle a vote may be termed an internal conflict, albeit of (hopefully) minor degree.  Council shall view and return the degree required to substantiate a vote, except in such cases where the Council itself is in question.  Special Committees may be appointed to make such determination.  Decisions of the Council or Special Committee are non-appellant.

d.      Special Committees: defined in (BHA) POLICY: Special Committees and Positions

                                                               i.      Special Committees or Positions may be formed by 2/3 consent of the governing Council.  Such committees will be defined and particular in scope, and may or may not have a termination date or event.  (ie: Justice Committee, Information Management Committee, Thesis Committee, Archivist, etc.)

                                                             ii.      Updates reflecting approved changes to Special Committees may be posted as they transpire without the requirement to substantially amend by-laws, and does not require a vote

Document created by Maelkyth Laorne 2005