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Learn
How to Send Fax
How to Use the Send to Fax
Recipient Command on the File Menu
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Create the Word document
that you want to fax.
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On the File menu,
point to Send To and then click Fax Recipient. The Fax Wizard
starts.
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In the Fax Wizard, click Next.
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In the Document to Fax
dialog box, the document you are sending should be listed in the The
following document box. If your document is not listed or appears
dimmed, click The following document and make sure your document is
selected.
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Click either With a
cover sheet or Without a cover sheet, and then click Next.
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In the Fax Software
dialog box, click how you want to fax your Word document.
For example, if you have Microsoft Fax installed as your fax software, click
Microsoft Fax. If Microsoft Fax is unavailable, but you have
Microsoft Fax installed or you have different fax software installed, click A
different fax program which is installed on this system, and then click
the fax driver that is installed on your system.
NOTE: If you want to manually fax your Word document and not use the
fax software installed on your system, click I want to print my document
so I can send it from a separate fax machine.
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Click Next.
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Do one of the following:
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In the Recipients
dialog box, type the name and fax number of the recipient of your fax.
-or-
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Click Address Book
and click the name of the recipient of your fax. After you click OK,
the Name and Fax Number boxes are filled in automatically.
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Click Next.
If you selected to send your fax without a cover sheet in step 5, proceed to
step 13.
If you selected to send your fax with a cover sheet or if you selected to
manually send your fax from a separate fax machine, continue to step 10.
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In the Cover Sheet
dialog box, click the type of cover sheet you want. For example, click Professional,
Contemporary, or Elegant.
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Do one of the following:
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In the Sender
dialog box, type the information for the sender.
-or-
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Click Address Book,
click the name of the sender, and click OK. After you click OK,
the Name, Company, Mailing Address, Phone,
and Fax boxes are filled in automatically.
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Click Next.
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The Fax Wizard now has all
of the information it needs. Click Finish to complete the Fax Wizard.
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Do one of the following:
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If you selected to fax
your Word document with a cover sheet, the fax cover sheet is created in
Word, and a new toolbar appears. To send your fax cover sheet and your
Word document, click Send Fax Now and proceed to step 15.
At this point, your fax application may display the Print dialog
box. If it does, select your fax driver in the Name box and click
OK. Your fax software may start a Send Fax Wizard to complete the
steps necessary to send your fax. If it does, complete the steps as
displayed on your screen. For more information about sending the fax
using your fax application, please contact
your fax application vendor.
-or-
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If you selected to fax
your Word document without a cover sheet, proceed to step 15.
-or-
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If you selected to fax
from a separate fax machine, a fax cover sheet is created in Word. To
print the fax cover sheet, click Print on the File menu.
To print your Word document you want to send from a separate fax
machine, open your Word document and click Print on the File
menu. Take both the printed fax cover sheet and your printed Word
document and fax them from your separate fax machine.
NOTE: The remainder of this procedure does not apply to your
situation.
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Your fax software now
takes over the process of sending your fax. If you have Microsoft Fax
installed, the Compose New Fax Wizard dialog box appears, and you
need to continue with the following steps:
NOTE: If you have different fax software installed, the dialog box
for that fax software appears. Complete the required information for your
fax software, and then send your fax. If you need additional information
about how to send using your fax software, please contact
your fax software vendor.
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Do one of the following:
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Type the name and fax
number of the recipient of your Word document, and click Add to List.
Your recipient is added to the Recipient List.
-or-
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Click Address Book,
click the name of the recipient, and click OK. After you click OK,
your recipient is automatically added to the Recipient List.
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Click Next.
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In the Do you want a
cover page dialog box?, do one of the following:
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If you selected With
a cover sheet in step 5 or if you do not want to send your fax with
a cover sheet, click No.
-or-
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If you selected Without
a cover sheet in step 5 but you do want to send your fax with a
cover sheet, click Yes. Send this one and click the type of cover
sheet you want.
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Click Next. If you
want to change when the fax is sent, click Options and select when
you want to send the fax. By default, As soon as possible is
selected.
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Type the Subject
and Note as appropriate for your situation, and click Next.
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Click Finish to
complete the Compose New Fax Wizard.
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When the following message
appears, click OK.
The wizard has
finished sending your document.
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A Microsoft Fax
dialog box appears, and Microsoft Fax sends your fax documents.
Troubleshoot
fax problems
When you use the Fax Wizard in
Microsoft Word 2000, Microsoft Fax is unavailable (dimmed), as in the
following example:
NOTE: To start the Fax Wizard, click New on the File menu,
click the Letters & Faxes tab, click Fax Wizard, and then
click OK.
RESOLUTION
On the Fax Software
panel of the Fax Wizard, click A different fax program which is installed on
this system, and then do one of the following:
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Change the Which of the
following is your fax program? box to Microsoft Fax.
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Click Other. In the
Print Setup dialog box, click Microsoft Fax, click Set as
Default Printer, and then click Close.
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