WORD 2007

USING MICROSOFT WORDPAD

 

 

USING MICROSOFT WORD 2007

Prepared by

Richard Nelson

10/03/08

GENERAL

Microsoft Word 2007 is a word processing program that became available with Windows Vista operating system. MS-Word 2007 word processing replaces a typewriter for producing text documents on a personal computer.

 

RULE #1

STARTING YOUR COMPUTER SYSTEM

We are going to start your computer and monitor so you can see what the instructions below are describing.

 

Here are the rules for starting your computer system:

1.     TURN ON THE MONITOR BY FIRMLY BUT BRIEFLY PRESSING THE BUTTON ON THE FRONT BELOW THE SCREEN

2.     THEN TURN ON THE COMPUTER CONSOLE BY FIRMLY BUT BRIEFLY PRESSING THE POWER BUTTON ABOUT HALF WAY DOWN ON THE FRONT PANEL OF THE CONSOLE. WAIT WHILE THE COMPUTER STARTS UP IT MAY TAKE QUITE AWHILE. YOU SHOULD SEE THE DESKTOP SCREEN.

 

THE DESKTOP

The Desktop on a computer screen is similar to the top of an office desk. That is where much of the work on a computer starts. The desktop of a computer displays icons that represent computer work activities. These work activities are called computer programs or software. Remember computers have two major parts- hardware and software

The hardware is what you can see and the software is what you cannot see but it is inside the computer console

 

HOW TO USE A MOUSE

When working with Word 2007, it will be necessary for you to use the mouse to perform many of the important operations. Below is the description of the mouse parts and the instructions for using the mouse.

 

GETTING AQUANTED WITH YOUR MOUSE

THE PARTS OF A MOUSE

There are two buttons on the mouse- a left button and a right button, and a little wheel between the two buttons

In this instruction we will only be using the left button. Later we will talk about what the wheel and the right button does

 

RULE #2

THE PROPER WAY TO HOLD A MOUSE

Here are the rules for holding a mouse

1       THE MOUSE SHOULD BE HELD FLAT ON THE SURFACE WITH THE WIRE POINTING AWAY FROM YOU AND WITH THE HEAL OF YOUR HAND DOWN ON THE SURFACE AND USED AS AN ANCHOR AND PIVOT

2       THE INDEX FINDER SHOULD BE OVER THE LEFT BUTTON

3       THE MIDDLE FINGER OVER THE RIGHT BUTTON

4       THE THUMB SHOULD BE HOLDING THE LEFT SIDE OF THE MOUSE

5       THE RING AND PINKY HOLDING THE RIGHT SIDE OF THE MOUSE 

RULE # 2A

CLICKING THE LEFT BUTTON OF THE MOUSE

NOTE: IN THE INSTRUCTIONS BELOW, WHEN IT SAYS CLICK IT MEANS TO CLICK THE LEFT MOUSE BUTTON. It is important to know that a click is made up of three actions as follows:

 

Here are the rules for left clicking a mouse

Pointing the arrow of the mouse at an icon the screen.

Then quickly pushing down on the left mouse button without moving the mouse

And then quickly letting up without moving the mouse 

 

MOUSE APPEARANCE ON THE COMPUTER SCREEN

The mouse appearance on the screen can have several personalities. The most common one is an arrow. But when the mouse is in the text area of word processing software, it will appear as and I-beam. An I-beam looks a lot like a capital I. You will find that the mouse has many different personalities. In some texts covering computers, the mouse appearance on the screen is sometimes called a cursor or mouse cursor.

 

To make it somewhat confusing, you will find a little later in this instruction there is a vertical blinking object on the text screen that is called a text cursor. Just hang in, eventually it will all make sense, but here is some early information you might appreciate:

 

THE CURSORS

There are many different cursors appearing on the screens of your computer. We will cover the ones that are pertinent to this instruction below:

 

The arrow cursor is one of the personalities of the mouse. It is used for pointing and clicking

 

The text cursor is the blinking vertical line where the next character will appear when you type something in from the key board. The text cursor is sometimes called the insertion point.

 

The I-bean cursor is another personality of the mouse. It is used to set the text cursor and for highlighting text by dragging over the text with the left button of the mouse held down.

 

STARTING MICROSOFT WORD 2007

 

RULE #3

 

STARTING WORD 2007 FROM THE START BUTTON

On many computers the Word 2007 icon does not appear on the Desktop. The Word 2007 icon has a capital W, and it says Microsoft Office Word under the icon. If you do not have a Word 2007 icon on your desktop, you will have to start it using the Start button found on the lower left side of the monitor screen as follows:

 

Here are the rules for starting Word 2007 from the Start button:

·       Click on the Start button in the lower left corner of your screen.

·       Slide the mouse arrow up to All Programs, and click A new menu will pop up. (On Windows XP computers All Programs is called Programs).

·       Side the mouse arrow up or down to Microsoft Office and click.

·       Carefully slide you mouse arrow over to Microsoft Office Word 2007 and click. That will open the Word 2007 word processing program on your monitor screen. (PLEASE SEE DIAGRAM A attached)

 

RULE #3A

STARTING WORD 2007 FROM THE WORD 2007 ICON ON THE DESKTOP

In some cases the Word 2007 icon appears on the Desktop screen. Again the icon looks like capital W. If that is the situation, then do as follows:

(Highlighting of an icon makes it look darker in color)

DETERMINING THE PURPOSE OF THE TEXT CURSOR

The text cursor is the little blinking vertical line in the text area on your screen. The cursor is automatically placed in the text area of Word 2007 by design. The text cursor indicates where the text begins and where the next character (letter) will be inserted when you type it in from the keyboard. The cursor has other names like: insertion point and place marker. Actually the cursor marks the insertion point on the text screen.

 

In the following exercise we will type in the sentence: Living in Florida offers many wonderful opportunities, but first we will type in just the word Living

So type in the letter capital L for the beginning of the word Living, and notice what happens. What happens is the cursor moves over one space to the right of L. Next type in the character i. Notice again that the cursor moves one position to the right. Type the rest for Living, and then press the space bar. Notice that there is a space between the character g and where the cursor is blinking ready for you to type in the next word. It is important to know that a space at the end of a word in Word processing is a character just like any other alphabetical character, and that a word is not complete without a space at the end.

Now type in the next part of the sentence: in Florida.

 

RULE #4

IF YOU MAKE A MISTAKE

You can erase mistakes by using either the Backspace key of the Delete key.

Here are the rules for using the Backspace and Delete keys

 

  1. The Backspace key on the keyboard will erase the character to the left of the text cursor – One peck on the Backspace key will erase one character.

 

  1. The delete key on the keyboard will erase the character to the right of the text cursor.

 

SAVING YOUR NEW DOCUMENT FOR THE FIRST TIME TO THE “DOCUMENTS” FOLDER ON THE HARD DRIVE

 

WHAT DOES SAVING A DOCUMENT DO?

A computer has two places where a document can exist, one is temporary and one is permanent:

The temporary area is called memory or RAM (Random Access Memory). The permanent area is called storage and the Hard Drive is one of the several types of storage areas. A flash drive is another type or permanent storage.

Memory or RAM is only available when the computer is running. The Hard Drive is permanent and what is stored on the hard drive is always available. In other words what is stored on the Hard Drive does not go away when the computer is turned off.

 

RULE #5

SAVING YOUR NEW DOCUMENT FOR THE FIRST TIME TO THE “ DOCUMENTS” FOLDER ON THE HARD DRIVE

 

Here are the rules:

  1. Using your mouse go up and click on the Office Button in the upper left corner of the menu bar. This will give you a new menu. (Please see DIAGRAM B attached. On DIAGRAM B locate Save As)
  2. Put your mouse arrow on the “Save as” button on the computer screen, and then move it over where it says “Word97-2003 Document”. Now click on the box that says “Word 97 -2003 Document”. This will give you a dialog box titled “Save As”
  3. Notice what is says in the second line down, It says “Documents”. So this time to make it easy we will save to this folder titled Documents on the hard drive.
  4. Now go down to the “File Name” box and peck the Backspace key to clear the box
  5. Type in a new name for the file.  I suggest you use the word Living for the file name 
  6. Now click on the Save Button in the lower right corner, or just peck the Enter key 
    Note: when I save a document I put the date at the end like:
    Living 08.09.26. That makes it easier to find later when you want to open it. Notice the sequence: year-month-day.

 

COMMENT – PUBLIC COMPUTERS INCLUDING SHELL POINTS

It is important for you to understand that if you save to the My Documents folder on the Hard Drive of a public computer, your document is on the hard drive of that computer and could be erased or changed by anyone else using that computer. In some public computer labs, the Lee County libraries, all documents saved to the Documents folder are automatically erased when the computer is shut down. (At other locations it is necessary and proper to erase the files before you leave.)

 

SEEING IF YOUR DOCUMENT WAS SAVED

CHECKING THE TITLE BAR

If your computer saved the document ok, the title you will see up on the Title bar of your WORD 2007 screen is whatever you typed in the “File Name” box when you saved it - In this case LIVING plus the date.

 

WHAT DOES SAVING DO?

In the computer world this process of making a copy of a document that is on the screen of the monitor and storing it on the Hard Drive or flash drive of your computer is called Saving. And when you save a document to a storage device on your computer it is now called a File. To review, a typed document on your monitor screen is called File when it has been saved on a storage unit like the Hard Drive or flash drive, before it is saved it is called a document, and when it is on the screen it is also called a document. The most important operation that has occurred here is that now you can turn off your computer and that document you have typed on the screen is permanently stored on the Hard Drive or flash drive of your computer. At some later time you can come back to your computer and Open that document and make additions and changes to it.

 

ANOTHER WAY OF SEE IF YOUR DOCUMENT IS SAVED

Another way to see if you saved the document is to click the “Office” button, and then click the “Open” button.  You should now see your file name on the screen in the Open display.

Now click on the “Cancel” button to get back to you document.

 

 

ADDING MORE TEXT TO YOUR DOCUMENT ON THE SCREEN

NOW WE WILL ADD THE REST OF THE WORDS OF TH E SENTENCE:

offers many wonderful opportunities

 

RULE #4 REPEATED

IF YOU MAKE A MISTAKE

Should you make a mistake?

Here are the rules

  1. The Backspace key on the key board will erase the character to the left of the cursor – One peck on the Backspace key will erase one character.
  2. Likewise the Delete key on the keyboard will erase the character to the right of the cursor.  

 

RULE # 6

SAVING ADDITIONS AND CHANGES

TO SAVE THE ADDITIONS YOU MADE TO YOUR DOCUMENT

 

Here are the rules:

  1. Run your mouse arrow up to the Office Button – you will get a menu
  2. Carefully bring you mouse arrow down to Save and click –that will save your additions

 

RULE #6A

SAVING ADDITIONS AND CHANGES SHORTCUT METHOD

TO SAVE THE ADDITIONS YOU MADE TO YOUR DOCUMENT

Here are the rules:

  1. Hold down the Ctrl key.
  2. While still holding it down, peck the S key (S for save)

 

DETERMINING THE PURPOSE OF THE I-BEAM

In addition to the cursor on the screen, notice there is also an I-Beam. The I-Beam is the presence of the mouse when it is in the TEXT area of the WORD 2007 text screen. Notice when you move the mouse the I-Beam moves around the screen when it is in the text area.  Note: If you move the mouse I-beam out of the text area up or down, it will change to an arrow. So the mouse has two personalities an I-beam or an arrow depending on its location on the screen. (Later you will find that the mouse has other personalities) 

 

 

 

 

RULE #7

HOW TO MOVE THE CURSOR

THIS PROCESS ONLY WORKS WHEN YOU ARE WITHIN THE WRITTEN TEXT ON THE SCREEN

Here are the rules for moving the cursor:

1.     Move the I-Beam of the mouse on the screen and place it where you want to put the Cursor,

2.     Then click on the left mouse button without moving the mouse

3.     Move the I-Beam down out of the text.

4.     You will note that the Cursor has been placed where you clicked the I-Beam

 

DETERMINING THE PURPOSE OF THE ARROW

If you move the I-Beam up into the top of the Word 2007 processing screen, it turns into an arrow. (Remember, we said the mouse has more than one personality.) The reason the mouse turns into an arrow is so you can select options (commands) from the many possibilities available on the Office Button or Tool bar.

 

FOUR IMPORTANT CONCEPTS

So far there are four things that we have to deal with:

1.     The Cursor

2.     The mouse as an I-Beam

3.     The mouse as an Arrow

4.     Both the I-Beam and the Arrow are attached to the mouse. When the mouse is moved the Arrow or the I-Beam will move on the screen with the movement of the mouse.

NOTE: At this point you can say that the mouse has two personalities on the screen an Arrow and an I-Beam depending on the location on the screen

 

RULE # 8

PRINTING YOUR DOCUMENT

Before you print your document you should add your name so we can tell whose document is being printed.

To add your name, put the cursor at the end of your text if it is not already there, and then peck the Enter key twice. That will take cursor down two lines

Now type your full name.

 

Here are the rules for printing a document:

  1. Run your mouse arrow up to the Office Button and click– you will get a menu
  2. Carefully bring you mouse arrow down to the word Print, and click –that will start the print process and give you a print frame
  3. Now just click on the OK or Print button on the print frame – that should send the document to the printer

 

MOVING THE CURSOR AROUND

Reminder: wherever the cursor is, is where the next character you type will land, so it is very important to understand how to move your cursor around?

There are several ways you can move your cursor around in your document:

Using the I-beam is the most common if you are moving the cursor any distance from where it is.

 

The rule is wherever you put the I-beam within the text, and click, that is where your cursor will be set. Try it with the document that is on your screen now. Put the cursor between your first and last name and click. That will put the cursor between your names. Now move the I beam out of the way. Now type in your middle initial.

 

Another way to move your cursor short distances is to use the arrow keys.  The right arrow key moves the cursor to the right and the left arrow key to the left. The up arrow key will move it up if there is room, and the down arrow key will move it down if there is room. We will now practice moving your cursor both with the I-beam and the arrow keys 

 

RULE #9

CLOSING YOUR DOCUMENT

Here are the rules to close your document:

  1. Go up to the Title bar and click on the red X in the right corner
  2. If you have not saved your latest changes you will be ask if you want to save the changes. Say yes

 

 

RULE #10

SHUTTING DOWN YOUR COMPUTER (also called Turn Off Computer in some computers)

NOTE: We are shutting down the computer here so we can practice opening a saved document

Here are the rules to shut down your computer:

  1. Click on the master Start button on the lower left of your screen. (PLEASE SEE DIAGRAM C)
  2. Look for the arrow at the right end of the bottom line and click on it. Now click on Shut Down.

GENTLE REMINDER: AGAIN IN THE INSTRUCTIONS BELOW, WHEN IT SAYS CLICK IT MEANS LEFT CLICK

 

RULE #11

STARTING YOUR COMPUTER - REPEATED

Here are the rules again

  1. Turn on the monitor by firmly but briefly pressing the button on the front below the screen;
  2. Then turn on the computer by firmly but briefly pressing the power button about half way down on the front panel of the console. Wait while the computer comes up. It may take quite awhile.

 

You should see the desktop screen.  

 

RULE # 12

OPENING A SAVED DOCUMENT

Before you open a saved document you must have your computer on and MICROSOFT WORD 2007 software started, as above

 

Here are the rules: (Please see Diagram D attached)

  1. Go to the Office Button and click, and then click on Open – you will get the Open dialog display.
  2. Now find the document you want to open and click on it. (This is called “SELECTING”)
  3. Finding your document depends on where you saved it last. If you saved it to a folder on your Documents folder or on a flash drive, then it should appear on this display

 

ADDING MORE TEXT

Type in your first and last name – you should have already done this above – if not do it here

Peck the Enter key to start a new paragraph

Type in your address

Peck the enter key to start a new paragraph

Type in the city and state and zip code

Peck the enter key to start another new paragraph

Type in your complete telephone number 

Now save your additions by using the SHORTCUT method below.

 

RULE # 6A – REPEATED

SAVING USING THE SHORTCUT METHOD

The rules for saving using the shortcut method:

  1. Hold down the Ctrl key
  2. While still holding down the Ctrl Key, peck the S key (S for Save)

 

WHAT THE THE RIGHT BUTTON AND WHEEL ON THE MOUSE DOES

The Right button

When you click with the right button in the proper places on the screen it will always cause a menu to be displayed. Then you would park your mouse arrow on your choice and then click with the left button to make your choice be known to the computer. – try it!

 

The Wheel

The turning the wheel will scroll the screen up and down if you have clicked on the screen at least once – but your computer must be displaying more than one page on the screen for it to work properly.

 

DONE FOR THIS SESSION

Close the document and turn off the computer using the instructions above

 

 

Filed in WORD 2007 folders