Media Little League Constitution
This organization shall be known as the Media Little League.
The objective of the Media Little League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens. Little League Baseball and the Media Little League do not limit participation in its activities on the basis of disability, race, creed, color, national origin, gender, sexual preference or religious preference.
All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance.
To achieve the objectives set forth in section 1 above, the Media Little League will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. In accordance with Section 501(c)(3) of the Federal Revenue Code, the Media Little League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball games. No part of the net earnings shall inure to the benefit of any private shareholder or person.
Eligibility. Any person interested in active participation to further the objective of the Media Little League may apply to become a Member.
Classes. There shall be the following classes of Members:
Only Regular Members in good standing are eligible to vote at General Membership Meetings. All officers, Board Members, Committee Members, Managers, Coaches, Volunteer Umpires and other elected or appointed officials must be active Regular Members in good standing.
(2) Regular Members automatically include all current Managers, Coaches, Volunteer Umpires, Board Members, Officers of the Board and any other person who is recognized by the Board as a volunteer in the Media Little League, including, but not limited to, those volunteers with the following titles (Examples: Team Parent, Field Maintenance, etc.).
Dues for Regular Members shall be fixed at such amounts as the Board of Directors shall determine for a particular fiscal year. Note: Dues for Regular Members are separate from registration fees for Player Members, which are determined annually by the Board of Directors in accordance with Little League Baseball Regulation XIII(c). If no dues for Regular Membership are collected, Section 2 below does not apply.
Regular Members who fail to pay their fixed dues within thirty (30) days of application to become a member may, by majority vote of the Board present at a Board meeting, be dropped from the rolls and shall forfeit all rights and privileges of membership.
Definition. A General Membership Meeting is any meeting of the membership of the league (including Special General Membership Meetings, Section 7). A minimum of one per year (Annual Meeting, see Section 6) is required.
Notice of Meeting. Notice of each General Membership Meeting shall be delivered personally, electronically or by mail to each Member at the last recorded address at least ten (10) days in advance of the meeting, setting forth the place, time and purpose of the meeting. In lieu of the above methods, notice may be given in such form as may be authorized by the Members, from time to time, at a regularly convened General Membership Meeting.
Quorum. At any General Membership Meeting, the presence in person or representation by absentee ballot of fifteen percent (15%) of the members shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted.
Voting. Only Regular Members shall be entitled to make motions and vote at General Membership Meetings. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during General Membership Meetings. (Those eligible to take part at meetings of the Board of Directors are described in Article VI, Section 4).
Absentee Ballot. For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance at the Annual Meeting, or any General Membership Meeting at which new Board members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary prior to the date of the election. The Secretary shall present all absentee ballots to the Election Chairman (appointed at the meeting) on the date of the meeting, prior to the voting portion of the election process.
Annual Meeting of the Members. Unless otherwise agreed upon by two-thirds of the Board of directors, the Annual Meeting of the Members of the Media Little League shall be held at the Media Little League Fieldhouse on the first Wednesday of November, at 8 p.m. of each year for the purpose of electing new Members, electing the Board of Directors, receiving reports, reviewing the Constitution, appointment committees and for the transaction of such business as may properly come before the meeting.
A. Annual nominations for officers and other directors shall be by a Nominating Committee appointed by the President with approval of the Board of Directors. The Committee will nominate one member of the League for each position on the Board of Directors. It is preferable for the committee to consult with the current or prospective President relative to the position of Vice President. While these nominations will be moved by the committee chairman at the Annual Meeting, the committee’s report shall be given at the meeting next preceding the Annual Meeting. After the committee’s nominees are seconded, nominations shall be accepted from the floor. Nominations for any position on the Board of Directors shall be accepted up to the announced close of nominations immediately preceding the elections at the Annual Meeting.
A. Election of the entire Board of Directors shall be held at each Annual Meeting as the last item of “old business”, being immediately prior to “new business”. The newly elected Board of Directors will assume their respective offices on completion of the election and conduct the balance of the Annual Meeting. Unless specified herein, the term of office for all Board of Directors shall be one year.
B. Unless otherwise agreed upon by more than fifty percent (50%) of the existing Board of Directors, the annual election of the Board of Directors shall be by written ballot. The presiding officer of the Annual Meeting shall designate, with the approval of the Board, a judge of elections who shall not be either the incumbent President or a candidate for President. The judge of elections shall, with any assistance he deems necessary, collect all ballots, count all votes, verify the count to his satisfaction and report the results to the Annual Meeting. If no positions on the Board of directors are contested, the presiding officer may waive balloting and instruct the then acting secretary of the Annual Meeting to cast a single ballot for the slate, thereby electing all candidates so nominated.
C. Only incumbent members of the Board of Directors are eligible to vote in the annual election.
Special General Membership Meetings. Special General Membership Meetings of the Members may be called by the Board of Directors or by the Secretary or President at their discretion. Upon the written request of ten (10) members, the President or Secretary shall call a Special General Membership Meeting to consider the subject specified in the request. No business other than that specified in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such Special General Membership Meeting shall be scheduled to take place not less than thirty (30) days after the request is received by the President or Secretary.
Rules of Order for General Membership Meetings. Robert’s Rules of Order shall govern the proceedings of all General Membership Meetings, except where it conflicts with this Constitution of the Media Little League.
Authority. The management of the property and affairs of the Media Little League shall be vested in the Board of Directors.
Increase in Number. The number of Board of Directors so fixed at the Annual Meeting may be increased at any General Membership Meeting or Special Meeting of the Members. If the number is increased, the additional Directors may be elected at the meeting at which the increase is voted, or at any subsequent General Membership Meeting. All elections of additional Directors shall be by majority vote of all Regular Members present or represented by a properly executed and signed absentee ballot filed with the Secretary prior to the election meeting.
Vacancies. If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular Board meeting or at any Special Board Meeting called for that purpose.
Board Meetings, Notice and Quorum. Regular meetings of the Board of Directors shall be held immediately following the Annual meeting and on such days thereafter as shall be determined by the Board.
Duties and Powers. The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate.
The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Media Little League as it may deem proper, provided such rules and regulations do not conflict with this Constitution.
The Board shall have the power by a two-thirds vote of those present at any regular Board or Special Board Meeting to discipline, suspend or remove any Director or Officer or Committee Member of the Media Little League in accordance with the procedure set forth in Article III.
Rules of Order for Board Meetings. Robert’s Rules of Order shall govern the proceedings of all Board of Directors meetings, except where it conflicts with this Constitution of the Media Little League.
Appointments. The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board.
President. The President shall:
Vice President. The Vice President shall:
Secretary. The Secretary shall:
Treasurer. The Treasurer shall:
Player Agent. The Player Agent shall:
Safety Officer. The Safety Officer shall:
NOTE: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer.
(c) Have a term of office for two (2) years.
League Commissioners. The League Commissioners shall:
The Board of Directors may appoint an Executive Committee which shall consist of not less than three (3) nor more than five (5) Directors, one of whom shall be the President of the Media Little League.
The Executive Committee shall advise and assist the Officers of the Media Little League in all matters concerning its interests and the management of its affairs, and shall have such other powers as may be delegated to it by the Board, but in no event will the Executive Committee have authority over the Board of Directors.
At any meeting of the Executive Committee, a majority of the total number of members then in office shall constitute a quorum for the transaction of business, and the act of a majority present at any meeting at which there is a quorum shall be the act of the Committee.
Nominating Committee. The Board of Directors may appoint a Nominating Committee consisting of three (3) Directors and other appointed Regular Members. The Committee shall investigate and consider eligible candidates and submit at the Annual Meeting a slate of candidates for the Board of Directors. The Committee shall also submit for consideration by the Board of Directors a slate of Officers and Committee Members.
Membership Committee. The Board of Directors may appoint a Membership Committee consisting of three (3) Directors and other appointed Regular Members. The Committee shall receive the names of prospective Honorary, Sustaining and Regular Members, investigate for eligibility and recommend those qualified for election at the annual, regular or any special meeting of the Members of the Board of Directors as the case may be.
Finance Committee. The Board of Directors may appoint a Finance Committee consisting of not less than three (3) nor more than five (5) Directors. The Treasurer shall be an ex-officio member of the Committee. The Committee shall investigate ways and means of financing the Media Little League including team sponsorships and submit recommendations.
Ethics Committee. Under the chairmanship of the President, the Ethics Committee shall be responsible for all disciplinary considerations regarding Player Members and the conduct of managing personnel regarding the play of baseball. All game and scheduling protests shall be the responsibility of this committee. This committee shall be comprised of the Player Agent, Director of Umpires and League Commissioners. Any bias or personal interest of any committee member in a matter under consideration will be resolved in the same manner as that specified above regarding the Executive Committee.
It shall be responsible for taking up collections at games, if such collections are authorized by the Media Little League, and shall turn over said collections to the Treasurer immediately after each game.
Building and Property Committee. (May be combined with Grounds Committee). The Board of Directors may appoint a Building and Property Committee consisting of three (3) Directors and other appointed Regular Members. The Committee shall investigate and recommend available, suitable sites and plans for development, including ways and means, the latter in cooperation with the Finance Committee. It shall be responsible for repair and improvement recommendations, other than normal maintenance, and supervise the performance of approved projects.
Grounds Committee. (May be combined with Building and Property Committee). The Board of Directors may appoint a Grounds Committee, which shall be responsible for the care and maintenance of the playing field(s), buildings and grounds. It shall operate within the amount appropriated in the approved budget for that purpose.
Playing Equipment Committee. The Board of Directors may appoint a Playing Equipment Committee, which shall secure bids on needed supplies and equipment and make recommendations for their purchase to the Board.
The Committee shall be responsible for the proper issuance of such supplies and equipment and for the repair, cleaning and storage thereof at the close of the season.
Managers Committee. The Board of Directors may appoint a Managers Committee consisting of three (3) Directors.
If appointed, the Committee may interview and investigate prospective managers and coaches, for the Media Little League teams and recommend acceptable candidates to the President, for appointment and subsequent approval by the Board of Directors. It shall, during the playing season, observe the conduct of the managers and coaches and report its findings to the President of the Media Little League. It shall, at the request of the President or Board of Directors, investigate complaints concerning managers and coaches and make a report thereof to the President or Board of Directors as the case may be.
Umpire Committee. The Board of Directors may appoint an Umpire Committee consisting of three (3) Directors, one of which shall include the Director of Umpires, and other appointed Regular Members. The Media Little League President shall be chairman of any such Committee. The Committee shall recruit, interview and recommend to the President for appointment a staff of umpires, including a director of umpires and replacements. When appointed, the staff of umpires shall be under the personal direction of the Media Little League President, assisted by the Chief Umpire who shall train, observe and schedule the staff.
District Committee. The Board of Directors may appoint a District Committee consisting of the Media Little League President as chairman and two (2) other Directors. The Committee shall assist the District Administrator in interleague district functions including the selection of members of the District Administrator’s Advisory Committee and the selection of tournament sites and area tournament directors.
Auditing Committee. The Board of Directors may appoint an Auditing Committee consisting of three (3) Directors. The President, Treasurer or signatories of checks are not eligible. The Committee will review the Media Little League’s books and records annually prior to the Annual Meeting and attach a statement of its findings to the annual financial statement of the President and Treasurer; or may, if directed by the Board of Directors or Membership, secure the services of a Certified Public Accountant to accomplish such review.
Charter. The Media Little League shall annually apply for a charter from Little League Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter. The Media Little League shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.
Rules and Regulations. The Official Playing Rules and Regulations and such similar rules and regulations as may be published by Little League Baseball, Incorporated, Williamsport, Pennsylvania, shall be binding on this Media Little League.
Local Rules, Ground Rules and/or Bylaws. The local rules, ground rules and/or bylaws of this Media Little League shall be adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, but shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they conflict with this Constitution. The local rules, ground rules and/or bylaws of this Media Little League shall expire at the end of each fiscal year, and are not considered part of this Constitution. Wherever inconsistent, a provision in the Constitution will prevail over a provision in the Local Rules or Player Selection.
Authority. The Board of Directors shall decide all matters pertaining to the finances of the Media Little League and it shall place all income including Auxiliary funds, in a common league treasury, directing the expenditure of funds in such manner as will give no individual or team an advantage over those in competition with such person or team.
Contributions. The Board shall not permit the contribution of funds or property to individual teams or leagues but shall solicit funds for the common treasury of the Media Little League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Media Little League.
Solicitations. The Board shall not permit the solicitation of funds in the name of Little League Baseball unless all of the funds so raised be placed in the Media Little League treasury.
Disbursement of Funds. The Board shall not permit the disbursement of Media Little League funds for other than the conduct of Little League activities in accordance with the rules, regulations and policies of Little League Baseball, Incorporated. All disbursements shall be made by check. All checks shall be signed by the Media Little League Treasurer and such other officer or officers or person or persons as the Board of Directors shall determine.
Compensation. No Director, Officer or Member of the Media Little League shall receive, directly or indirectly any salary, compensation or remuneration from the Media Little League for services rendered as Director, Officer or Member.
Deposits. All monies received, including funds received from the Snack Bar, shall be deposited to the credit of the Media Little League, at a Federally insured financial institution as approved by the Board of Directors, except that the first five thousand dollars ($5,000.00) in funds raised by the snack bar each year shall be deposited in a separate Capital Fund Account..
Fiscal year. The fiscal year of the Media Little League shall begin on January 1 and shall end on December 31. An annual budget, which shall not provide for amounts expended from the Capital Fund Account, shall be recommended to the Board of Directors by the President. The budget shall be adopted by a majority vote of the Directors present.
Expenditures may be made by the Director responsible for an applicable function so long as the total expenditures are within the total of the approved annually budgeted expenditures. Where one or more line items of an approved budget are identified for specific league functions for which a single director is responsible, such director may make appropriate expenditures so long as the total expenditures for such line item or line items are within the amount budgeted. Such director shall be the budget manager of such line item or line items and no expenditures of funds relating thereto shall be made without his approval. The Treasurer shall be budget manager of all other line items. All expenditures against the miscellaneous expense account shall be consistent with past precedent.
A. Expenditures not provided for in the annual budget, including additions to the Capital Fund Account in excess of the amount provided for in “Deposits” above, may be made:
A. By resolution of the Board of Directors as follows:
If $200 or less, by a majority vote of the directors present.
If more than $200, by a majority vote if the vote adopts a finance committee report pertaining to such expenditures. In the absence of such a finance committee report, a 2/3 vote of the directors present is required.
Where a non-budgeted expenditure is proposed which exceeds 75% of the league’s net worth in terms of cash assets, a 2/3 vote of all of the total number of the members of the Board of Directors shall be required to commit.
Passage of such resolutions shall constitute a revision to the approved budget unless the Board resolution is to the contrary.
A. For Expenditures from the Capital Fund:
By a two-thirds vote of the Board of Directors provided that written notice of such proposed expenditures, over the signature of the Secretary, shall be mailed to each Board member at least fifteen (15) days prior to the vote.
Payment of obligations shall be effected only by the President, Treasurer and a third officer by co-signed checks. The checks shall be prepared by the Treasurer or, in his absence, his delegate and signed by at least the President or Treasurer and a second of the above-mentioned three officers. All payments shall be supported by receipt or, if a receipt is not available, by a written request for payment where same is feasible.
Treasurer’s reports will be required at all regularly scheduled meetings in addition to the annual financial report, which is to be made at the November meeting. Such reports shall include the following and, where written, a copy shall be provided to the Secretary:
(b) Expenditures, including explanation of expenditures made against the miscellaneous expense account (written).
(c) Cumulative performance against budget (written).
(d) Cash flow assessment.
Distribution of Property Upon Dissolution. Upon dissolution of the Media Little League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Media Little League to another entity which maintains the same objectives as set forth in Article II of this Constitution, which are or may be entitled to exemption under Section 501(c)(3) of the Internal Revenue Code or any future corresponding provision.
This Constitution shall be ratified by two-thirds of the Board of Directors at the next annual meeting. This Constitution may thereafter be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the Board of Directors provided notice of the proposed change is included in the notice of such meeting and mailed to each Board member at least fifteen (15) days prior to the vote.
Draft of all proposed amendments shall be submitted to Little League Baseball, Incorporated, for approval before implementation.
This Constitution was approved by the Media Little League Membership on _________________________________________ (date).
President’s Name (Print) ________________________________.
President’s Signature ______________________________(date).
Little League ID No. ___________________________________
Federal ID No. (if available) ______________________________
State ID No. (if available) ________________________________
Make one copy for the District Administrator and two copies for the Media Little League. Send original to Regional Headquarters. The Media Little League’s Constitution on file at Regional Headquarters (most recently approved copy) is the official Constitution of the Media Little League.