2002-2003 Alpha Rho Epsilon Officer Job Descriptions

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The President is responsible for:

Presiding over Executive Board and General Meetings.
Appointing and establishing any necessary committees.
Acting as a consultant to all committees.
Maintaining the Five-Star Membership Program for the Chapter in conjunction with the Executive board and Advisors.
Developing the agenda for the Executive and General Meetings
Representing the Chapter at College functions.
Meeting regularly with the advisors to maintain Chapter goals.
Serving as a liaison between officers, members, and advisors.
Assuming responsibility for Hallmark award entries:
1. Assigning writing tasks
2. Establishing schedule/deadline
3. Determining Hallmark entries in conjunction with Executive Board and advisors
4. Assisting with submission preparation (proofreading and revisions)
5. Preparing final copies and cover sheets for mailing and copies for advisors
6. Mailing awards packet by designated deadline
Attending and supporting Chapter activities

The Vice President of Scholarship is responsible for:

Assisting the President in his/her duties.
Reviewing and recommending changes to the Constitution.
Assisting the President with Hallmark Award entries.
Presiding over the Executive Board and General Meetings in the absence of the President.
Planning a comprehensive scholarship program pertaining to the International Honors Study Topic.
Directing and overseeing all projects related to the Scholarship Hallmark through completion.
Organizing and assisting with the preparation of Hallmark Scholarship Awards in conjunction with the Chapter President.
Providing Public Relations Officer with articles and updates on Scholarship activities for the quarterly newsletter.
Attending and supporting Chapter activities.

The Vice President of Service is responsible for:

Assisting the President with his/her duties.
Reviewing and recommending changes to the Constitution.
Assisting the President with Hallmark Award entries.
Planning service projects designed to benefit members, college, and community.
Planning a comprehensive college project.
Directing and overseeing all Chapter Service Projects through to completion.
Organizing and assisting with the preparation of Hallmark Service Awards in conjunction with the Chapter President.
Providing the Public Relations Officer with articles and updates on Service Projects for the quarterly newsletter.
Attending and supporting Chapter activities.

The Vice President of Leadership is responsible for:

Assisting the President with his/her duties.
Reviewing and recommending changes to the Constitution.
Assisting the President with the Hallmark Awards entries.
In conjunction with the Vice President of Fellowship, assuming responsibility for New Members Orientation and Inductions:
1. Compiling all necessary information sheets and membership with appropriate input and consideration
2. Selecting and secure guest speaker
3. Selecting honorary members with advisors’ input
4. Planning decorations
5. Inviting special guests
6. Securing candles, flowers, programs, etc.
Assisting the Vice President of Fellowship with planning reception after induction.
Directing all chapter Leadership Projects through to completion.
Planning a comprehensive leadership program.
Organizing and assisting with the preparation of Hallmark Leadership Awards with the Chapter President.
Providing Public Relations Officer with articles and updates on Leadership activities for the quarterly newsletter.
Attending and supporting Chapter activities.

The Vice President of Fellowship is responsible for:

Assisting the President with his/her duties.
Reviewing and recommending changes to the Constitution.
Assisting the President with Hallmark Award entries.
In conjunction with the Vice President of Leadership, assuming responsibility for New Members Orientations and Inductions:
1. Compiling all necessary information sheets and membership with appropriate input and consideration
2. Selecting and secure guest speaker
3. Selecting honorary members with advisors’ input
4. Planning decorations
5. Inviting special guests
6. Securing candles, flowers, programs, etc.
Assisting the Vice President of Leadership with planning reception after induction.
Planning Fellowship activities with members and other Chapters.
Directing and oversee all Chapter Fellowship activities through completion.
Organizing and assisting with the preparation of Hallmark Fellowship Awards with the Chapter President.
Providing the Public Relations Officer with articles and updates on Fellowship activities for the quarterly newsletter.
Attending and supporting Chapter activities.

Duties of the Public Relations Officer

The Public Relations Officer is responsible for:

Publishing the quarterly newsletter.
Working with all officers, members, and advisors for newsletter articles and ideas.
Creating and printing the program for inductions.
Submitting press releases to the Columbus Statement, the Buckeye, and other community newspapers.
Creating, printing, and mailing any miscellaneous Chapter information as needed throughout the year.
Maintaining a Chapter Marketing Plan.
Creating campus-wide promotions.
Maintaining the chapter website and e-newsletter.
Attending and supporting Chapter activities.

The Fundraising Officer is responsible for:

Planning at least one major fundraising activity each quarter.
Following each fundraising activity through completion:
1. Keeping accurate records of items purchased
2. Keeping accurate records of monies collected
3. Turning money into advisor promptly
Providing the Public Relations Officer with articles and updates on fundraising projects for the quarterly newsletter.
Working with the Student Coordinator to prepare a statement of financial standing for each general meeting.
Attending and supporting Chapter activities.

The Historian is responsible for: