BRANCH MEETINGS ARE HELD ON THE SECOND TUESDAY OF EACH MONTH AT 2262 BATH AVENUE. THEY BEGIN AT 7:00 PM AND LAST ABOUT 1 HOUR. IT
IS IMPORTANT TO ATTEND THESE MEETINGS TO LEARN MORE ABOUT YOUR JOB!!!
THIS PTF FACTS SHEET IS OFFERED AS A BASIC PRIMER FOR EMPLOYMENT IN THE POSTAL
SERVICE. THE INFORMATION IT CONTAINS SHOULD BE READ THOROUGHLY. IF YOU HAVE
ANY QUESTIONS ABOUT THE CONTENTS CONSULT YOUR STEWARD OR ANOTHER UNION
REPRESENTATIVE. ANYTIME YOU FIND YOURSELF IN A SITUATION NOT COVERED BY
THIS FOLDER, ASK FOR THE ADVICE OF YOUR UNION REPRESENTATIVE.
WHAT IS A UNION? A Union is a voluntary organization of employees who have joined together to
promote and protect their mutual interests It is based on the understanding that people working together
have greater bargaining power than people working separately.
WHAT IS A STEWARD? The steward at your station is a Letter Carrier who has been certified by the
Union, as the representative of all of the Letter Carriers. They are empowered by The National Agreement
to investigate, present and adjust grievances on behalf of any Letter Carrier or of the Union. You should
work through your steward when you have a problem.
MAY A PROBATIONARY EMPLOYEE JOIN THE UNION? Yes. Please do, we can use your help.
Joining the Union will not effect your passing of probation. Chances are your supervisor was probably a
UNION MEMBER when, they were a craft employee. We understand if you would like to wait until after
you have passed probation to join the Union. But do join, a Union is only as strong as its membership.
WHAT IS PROBATION? According to Article 12 of the National Agreement: “The probationary period
for a new employee shall be ninety (90) calendar days. The employer shall have the right to separate from
its employ any probationary employee at any time during the probationary period and these probationary
employees shall not be permitted access to the grievance procedure in relation thereto.” The Union can
rarely interfere with management’s right to separate a probationary employee. The Union may always act
to protect the contractual provisions relating to working conditions, safety, wages and hours. Feel free to
consult a Union Representative, they are a good source of information and advice.
WHAT IS A PROFESSIONAL LETTER CARRIER? This is a term which is applied to a letter carrier
who carries their route deliberately and conscientiously, observing all applicable regulations while
maintaining a high level of service. It also entails 8 hours of work for 8 hours of pay. We hope that you
will be a Professional Letter Carrier!
WHAT DOES PRESERVING THE SANCTITY OF THE MAIL MEAN? It means that Letter Carriers
have been entrusted to safeguard the mail. The USPS. requires of its employees very high standards of
integrity and fidelity. An employee who compromises these standards might receive discipline.
Additionally, there are Federal Statutes which pertain to willfully and knowingly delaying, obstructing, or
stealing my mail.
ARE PTF EMPLOYEES GUARANTEED A CERTAIN NUMBER OF HOURS OF WORK ?
PTF employees are not guaranteed hours, but do have certain protections under the National
Agreement. Articles 7, 8 and 41 cover some of these protections. Opting for assignments is one
of a PTF’s best protections of work hours.
WHAT IS OPTING? Bidding a route while it is temporarily vacant for five or more days. Employees on
hold-downs are entitled to work the regular scheduled days and the daily hours of duty of the assignment.
This means that a PTF awarded a hold down is entitled to 40 hours per week. Such bids are awarded by
seniority.
CAN PTF EMPLOYEES BE ON CALL? No! There is no contractual provision nor is it intended that
PTF’s be required to remain at home or call the Post Office to ascertain whether their services are needed.
If a PTF is told that they must remain available for work, they are entitled to 4 hours of pay.
HOW LONG DOES IT TAKE TO BE CONVERTED TO FULL TIME? The amount of time varies
widely, and no clear generalization can be made. However, Article 7 of the National Agreement states “A
part-time flexible employee working eight (8) hours within ten (10), on the same five (5) days each week
and the same assignment over a six month period will demonstrate the need for converting the assignment
to a full-time position.”’ This does not mean that this PTF will make regular, but the senior PTF will be
made regular, if there are no unassigned regulars to assign to the position.
WHAT IS A STEP INCREASE? A step increase is a pay level increase, which is awarded to employees at
established intervals, as long as the employee has performed in a satisfactory manner in the interval since
the last increase. If performance has been unsatisfactory the step increase may be deferred. Such deferral
is actionable if not justified. You should receive a Form 50 when you pass probation and at each step
increase. Each employee is advised to check their last notice of personnel action, for their individual
anniversary date and the projected date that their next meritorious step increase becomes due. It is a good
idea to file the Notice of Personnel Action in a notebook.
WHAT IS A COLA? COLA refers to your Union negotiated cost of living adjustment. It provides for
periodic upward adjustments of our hourly wages based on the rate of inflation.
DO PTF’s GET PAID HOLIDAYS? Not directly, but PTF’s do receive extra pay for every hour worked
during the year to compensate for the 10 paid holidays. See Article 11, Section 7 of the National
Agreement for further information.
WHAT IS ANNUAL LEAVE? Annual leave is paid vacation. PTF’s are credited with AL as it is earned.
The rate at which leave is earned is based on total cumulative Federal Employment, including military
service. Employees with 0-3 years of total employment receive I hour of AL for each 20 hours worked, or
4 hours per 80 hour pay period. Employees with 3-15 years of total employment receive I hour of AL for
each 13 hours worked, or 6 hours per 80 hour pay period. Employees with over 15 years total employment
receive I hour AL for each 10 hours worked, or 8 hours per 80-hour pay period. PTF employees are not
credited, and may not use AL, until after the 90 day probationary period. At the end of 90 days the AL
which they have earned is credited to their accounts. The specific procedure by which AL may be granted
is determined locally, by negotiations between the Local Branch of our Union and the Local Postmaster.
Such procedures are contained in the Local Memorandum of Understanding.
WHAT IS EMERGENCY ANNUAL LEAVE? Emergency Annual Leave may be requested when an
emergency prevents an employee from working as scheduled. It is not required that management grant
requests for emergency annual leave. It may be necessary that the employee furnish convincing evidence
that a true emergency existed in order to justify such requests. If such requests are capriciously or
arbitrarily denied, however, that denial is actionable.
WHAT IS SICK LEAVE? Sick leave is leave for use when you are too ill to work. Sick leave may also be
used for medical and dental appointments or treatments. A postal employee may use sick leave for
Dependent Care. The National Agreement states: “Sick leave may be used by an employee to give care or
otherwise attend to a family member with an illness, injury or other condition which, if an employee had
such condition, would justify the use of sick leave by that employee.” This is an extraordinary Union
Negotiated Benefit, for letter carriers.
PTF’s if previously scheduled, should be paid the number of hours scheduled for the day of the absence. If
not scheduled for the day, they should be paid the average number of hours worked by other PTF’s in the
same work location. Eight hours is, however, the maximum amount of sick leave that will be paid for any
one day. The employee is responsible for notifying the Postal Service that they are unable to work
and are requesting sick leave. Management may accept your word when you call in for I to 3 days or they
may require you to get a note from a doctor. Sick leave accrues throughout your career with the U.S.P S. at 104 hours a year, without limit. It is an excellent insurance against failing health as you age. If you did not use any sick leave for 20 years you would accumulate 2080 hours of sick leave. If you then suffered a serious health condition, you would have a year of paid sick leave to use while you recover.
WHAT IS A JOB DISCUSSION? Although included in Article 16, a “discussion” is non-disciplinary and
thus not actionable. Discussions are conducted in private between a supervisor and an employee. Private
discussions between the employee and a supervisor are not discipline unless the supervisor mentions
discipline or you believe that the discussion may lead to discipline. Both the supervisor and the employee
may keep a record of the discussion for personal use. Such notations are not to be considered official
Postal Service records. They may not be included in the employee’s personnel folder, nor may they be
passed to another supervisor. Discussions cannot be cited as past record items in any letter of charges in a
future disciplinary action. They may be used (when they are relevant and timely) only to establish, via
testimony of a supervisor, that an employee has been made aware of some particular obligation or
responsibility. An employee always has the right to review the discussion and its subject matter with their
steward.
WHAT IS DISCIPLINE? Discipline includes: Letters of Warning, Suspensions, and Removals. Article 16
of The National Agreement states: “In the administration of this Article, a basic principle shall be that
discipline should be corrective in nature, rather than punitive.” A typical pattern of discipline for repeated
offenses of a similar nature might be: One or more private discussions between the supervisor and the
employee. In discussions and in actual discipline the supervisor is giving notice to the employee of their
responsibilities and obligations and where the employee must show improvement. Job discussions might
be followed by one or more letters of warning of various lengths. Followed by a small suspension.
Followed by a larger suspension. Followed by removal. This is know as - - discipline. It is required that
discipline be corrective in nature, trying to fix the problem. Such progression need not be followed if the
offense is of a serious nature.
WHAT ARE MY WEINGARTEN RIGHTS? These rights guarantee you that if involved in a disciplinary
matter you have the right to Union Representation. If you feel that you need representation yon must ASK for representation, If you are denied a steward this would be a violation of your Weingarten Rights. You may refuse to cooperate once you have asked for representation, if it is not provided.
WHAT ARE POSTAL INSPECTORS? Postal Inspectors are the law enforcement branch of the U.S.P.S.
You are contractually guaranteed the right to be represented by a Steward, or a Union Officer if you are
ever questioned by a Postal Inspector. The right of representation while being questioned by police is also
constitutionally guaranteed. Always exercise your right to representation.
HOW DO I GET HELP ON A ROUTE? If you feel that you can not deliver all the mail in eight hours an
employee must inform their supervisor. This should be done when the supervisor makes their rounds in
the morning. A carrier should tell the supervisor what they think they will need to do to get the route done
that day and ask for appropriate instructions. It is always best to be communicating with your supervisor
about your work assignment. A carrier should receive form 3996, if they are delayed in the office because of the volume and type of mail, or unfamiliarity with the route, or both. If you are new on a route, you may
not be able to give a very accurate estimate of how long the route will take.
Once on the street, if it becomes apparent that you will be unable to finish on time, call your supervisor
and explain the situation. They will tell you what they would like you to do with the mail. Do not decide
on your own to work overtime or to bring back mail. Because of time pressures, PTF employees are
tempted to look for ‘shortcuts’ Perhaps they may think that it wouldn’t make a difference if the bulk
business mail were handled just a little less carefully. Don’t fall into this trap. Carriers must take care
with the mail that they are entrusted to deliver. Employees must not take it upon themselves to lower
service standards, simply to be able to finish a work assignment. Do not be afraid to ask your supervisor for
help when you need it! PTF employees often work under great pressure. The work assignments which they serve are supposed to be adjusted to be 8 hours of work for the regular carrier completely familiar with that assignment. To complete that assignment, then, the PTF employee must work harder than the regular employee must, or longer than the regular employee, or both. This could happen because PTF employees are often unaccustomed with the given work assignment.
WHAT IF A SUPERVISOR GIVES A VAGUE ANSWER RATHER THAN CLEAR INSTRUCTIONS?
Tell them what you think their instructions mean. Assume you have requested auxiliary assistance to get
the route completed. A supervisor might tell you, “do the best you can”. You could reply to this, “I
understand that to mean I am authorized to use the overtime necessary to complete delivery of the route.”
This should make the supervisor either agree to your interpretation or give you clearer instructions.
Remember that supervisors are paid to make decisions, so let them do what they are getting paid to do.
WHAT IS STANDARD OFFICE TIME? Standard office time is casing 18 letters per minute and 8 flats
per minute. This standard is used to evaluate your casing proficiency. Management will want to see that
you are able to make office standard on a route and may check casing frequently. When management
checks you on a case they will usually be checking your speed on letters only. Be advised that it is easier to
case letters into a case that doesn’t have flats blocking holes into which letters must be cased. If you are
having problems reaching 18 letters per minute try removing the flats before you start casing the letters.
This is a minimum standard; always do what you can.
WHAT ARE REFERENCE VOLUMES, WORKLOAD ASSESSMENTS,DOIS AND PROVEN
PERFORMANCE? These are guidelines for management. They are averages based on a particular carrier
on a particular route. They apply only to that carrier on that route. A particular day’s estimate of linear
count, converted to piece count is not an accurate measurement of the actual workload for that day.
As a PTF you should simply tell the supervisor how much time you estimate you need to finish a route.
The best reasons to give a supervisor are the simple answers you give yourself I’m unfamiliar with the
route, there is a coverage of coupons and address cards, or this route has a lot of go backs, are some
examples of what you might consider saying. Just tell the supervisor what you tell yourself.
WHAT IS A ROUTE EXAMINATION? A route examination is the procedure by which letter carrier
routes are evaluated and adjusted. For complete details as to the exact procedure, refer to the Methods
Handbook M-41. Routes are supposed to be adjusted to as near 8 hours daily work as possible. This is 8
hours for the individual carrier who is the regular on the route. Because the route has been adjusted to 8
hours doesn’t mean that there will not be days that the route will be over 8 hours.
We feel that the job of the PTF Letter Carrier is the most difficult job in the Postal Service. You will
probably have a different assignment every day. It will take time for you to become moderately proficient
at casing and carrying different routes. You may have to work on Sundays or Holidays when almost
everyone else is at home. But in time you too will make regular and look back at how much fun it was
being a PTF!! BRANCH 41 N.A.L.C. PHONE 373-0627