If the Utility Carrier agrees then he/she will work a route other than the one scheduled. In the event that the Utility carrier does not agree, then the regular carrier will work a route other than his/her own.

The carrier will fill out a PS 3189 prior to the requested N/S swap and both parties will concur (management and local union).
D. Utility carriers shall work only the Route that he/she is scheduled for on that day, unless the regular bid carrier has been called in for that day.

When a regular carrieris brought in to work on his/her non-scheduled day, they shall work their bid duty assignment.

The term regular carrier refers only to the letter carrier that has that assignment/route

(i.e. John Doe carrier assigned every day not the utility carrier or a reserve)

E. When a Utility Carrier has been displaced (bumped) by the regular bid carrier or is called in on his/her N/S day, the following provisions will apply:

1. The Utility carrier will be allowed to choose any open route in his/her group.

2. If no open route exists then the Utility carrier will be allowed to Bump a PTF with a hold down or a Reserve carrier with a Hold Down in that order in his/her group only.

3. In the event that all regular bid carriers are scheduled to work in a group, the utility carrier will have the option to displace (bump) any

Transitional Employee

on any route in the station. There are no provisions for bumping beyond those listed above.

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Item 3 . Guidelines For Curtailment Or Termination Of Postal Operations To Conform To Orders Of Local Authorities Or As Local Conditions Warrant Because Of Emergency Conditions

When the Postmaster or his/her designee has been advised by local authorities that an emergency or hazardous condition exists, he/she shall determine the effect this condition has on the Postal Service and he/she or his/her designee shall determine the method or curtailment or termination of services.

The President of Branch 41, or his designee, shall be informed or consulted (as appropriate).

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Item 4 . Formulation of Local Leave Program

A. Parcel Post drivers and Dedicated Collectors will select vacations along with all other carriers in their bid pay locations.

B. Management will notify all carriers no later than the first week in the month of November of the beginning and ending dates of the period for making (2) selections during the vacation period. Management will post on the NALC bulletin boards a complete annual leave schedule including the maximum number of carriers allowed off for each period.
C. All vacation picks that become vacant due to retirement, resignation, or due to an employee’s approved request for leave, other than annual leave, under the provisions of the Family & Medical Leave Act (FMLA) will be Posted for bid, provided there is a one pay period advance notice. All other vacant picks, due to canceled vacations, transfer of 204-B personnel, out of the station or promotion to supervisory positions

or carriers bidding out of the station

will be posted immediately. Employees who have not had the opportunity to pick a vacation during the twelve (12) consecutive weeks, starting with the third week in June, shall have first preference for these slots. These picks will be awarded in accordance with seniority. A notation will be made on the roster to identify where the 12 consecutive weeks were closed. If the vacant pick still exists, then all carriers will be allowed to bid in accordance with their seniority. .

Carriers may cancel vacation picks in advance provided that they relinquish the entire week, carriers shall not cancel days

D. Any carrier transferring from one station to another will retain the vacation pick that was assigned to him/her in the original station.

E.

Any and all carriers called up for military duty or utilizing family medical leave shall not have that annual leave slot charged to the choice vacation period

F.

Carriers shall be prepared to make a selection when called upon during thetime period prescribed for making vacation picks. Carriers not prepared shall be passed over and will be forced to settle for remaining week(s )when ready to pick.

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Item 5. The Duration Of The Choice Vacation Period

Choice vacation period shall begin the first (1st) week in April for thirty (30) consecutive weeks. Wherever the agreement refers to Union Representative being on leave, refer to National Agreement, Article 24, Section 2 A.B.C.

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Item 6. The Determination Of The Beginning Day Of An Employees Vacation Period

Vacations are to commence on the first Monday and terminate of the last Sunday of the Vacation Period.

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Item 7. Either Employees At Their Option May Request Two (2) Selections During The Choice Vacation Periods

Employees at their option may be granted two (2) selections during the choice period in units of (5) or (10) days ( or (15) days provided the employee earns 20 or 26 days). After all employees have made their first selection, employees will be allowed to make a SECOND selection.

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Item 8. Whether Jury Duty And Attendance At National Or State Conventions Will Be Charged To The Choice Vacation Period

Attendance at National or State conventions or Jury Duty will not be charged to the Choice Vacation Period.

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Item 9. Determination Of The Maximum Number Of Employees Who Shall Receive Leave Each Week During Vacation Period

Management shall allow the following percentage of the carrier work force annual leave:

1st full week in January up to the last week in March 8%

1st full week in April up to and including the 2nd week in June 12 %,

3rd week in June for 12 consecutive weeks 15 %,

2nd week in September up to and including The last week in week in November 8%

Carriers may request annual leave during the month of December, each request will be considered on an individual basis.

Carriers on extended leave (sick, annual, OWCP, LWOP Etc.) who are not present to make an annual leave selections and have a sufficient leave balance shall be sent by certified mail a copy of the vacation schedule and an agreed upon form by on which to make a selection, the form must be returned to the station manager/supervisor within ten (10) from date of receipt in order to secure a vacation pick. A copy of the mailed in selection shall be given to steward upon receipt by the station. In the event that the form is not returned, the carrier(s) in question shall settle for any remaining vacation slots

.

Carriers may request annual leave for unused, vacated or cancelled picks/slots. In the event that there is more than one carrier interested in the pick/slot the requests must be made by 5:00PM on the Wednesday in the week preceding the week in question, it shall be granted to the senior carrier. In the event that there are no requests for a particular unused, vacated or cancelled pick/slot, it shall be granted to any carrier that requests it, based on a first come first serve basis, up until close of business the Friday in the week preceding the week in question.

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Item 10. THE ISSUANCE OF THE OFFICIAL NOTICES TO EACH EMPLOYEE OF THE VACATION SCHEDULE FOR SUCH EMPLOYEE

Upon selection of a vacation pick management must provide each carrier with a Form 3971, this form must be filled out by the carrier in duplicate and submitted to the station manager or designee.

After the approval of the vacation schedule for each selection, management must sign Form 3971 and return a copy to the carrier to verify the approval of the selected vacation pick within one (1) day

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Item 11. Determination Of The Date And Means Of Notifying Employees Of The Beginning Of The New Leave Year

A. The employer shall, no later than the first full week in November, earlier if possible, publicize on official bulletin boards the beginning date of the new leave year which shall begin on the first day of the first full pay period of the calendar year.

B. Copies of this notice will be given to the President.

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Item 12. THE PROCEDURES FOR THE SUBMITTING OF APPLICATIONS FOR ANNUAL LEAVE DURING OTHER THAN THE CHOICE PERIOD.

After the submission of PS Form 3971 for annual leave during the choice vacation period have been completed, carriers at their option, may submit PS Form 3971 for part or all of their remaining annual leave.

Bidding for vacations shall be completed by beginning of the new leave year.

Any request for annual leave submitted seven (7) days or less in advance by employees shall be approved or disapproved within one (1) day. It must be handed to a supervisor.

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Item 13. The Method of Selecting Employees To Work On A Holiday

After management has determined the number and categories of employees need for holiday work, and prior to posting a list as of Tuesday preceding the service week in which the holiday falls, the following procedures must be observed.

1.

All Transitional Employees (TE’S)

and part-time flexible employees shall be utilized to the maximum extent possible, even if payment of overtime is required.

2. Management shall then select from all full-time regulars who volunteer, in order of seniority, in sequence.

3. Full-time regulars who have not volunteered by inverse seniority.

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Item 14. Whether " Overtime Desired" Lists In Article 8 Shall Be By Section and/or Tour

A. The supervisors shall notify the carrier as far in advance as possible prior to leaving time, whether auxiliary assistance or overtime is approved or whether mail is to be curtailed. This does not apply to unforeseen circumstances which may occur during street time.

B. "Overtime desired" lists shall be posted in section and administered in accordance with the National Agreement.

C. When it has been determined by management to split routes, travel time must be considered in determining delivery time.

D. OTDL for foot carrier will be separate and apart from collection and Parcel Post and dedicated collection carriers. Overtime on foot routes will be offered to foot carriers first. Overtime on motorized routes will be offered to Parcel Post drives first. After the above has been completed, management may ask for volunteers from either of the two job categories to work on foot or on mounted routes.

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Item 15, 16 & 17. Assignment of Ill or Injured Full-time and Part-time Regular Employees

A. Every effort will be made to assign full-time carriers, who through illness or injury are unable to perform their regularly assigned duties, to a "light duty" assignment on a first-come first-served basis, as mutually agreed by Union/Management and consistent with Article 13 Section 3 of the National Agreement.

B. Management will make every effort to keep full-time regular carriers and part-time flexible carriers, who require light duty within their tour of duties to the greatest extent possible consistent with the carrier’s limitations and the needs of the service.

C. The identification of assignments that are to be considered light duty:

1. In light duty cases, depending on the severity of the condition, the President of Branch 41 may consult with management in an attempt to find a suitable light duty assignment consistent with the carrier’s limitation and the needs of the Service.
2. When employees are returned to work in a light or limited duty status and restrictions allow for the casing of mail all letter carriers that have full time bid positions (Routes, Utility Groups, T-6 Positions) shall case mail on their bid assignment. Hold downs on these assignments shall terminate upon the light or limited duty employee returning to work Reserve carriers on light or limited will be permitted to case mail on open routes in their sections, provided that these routes are not being held down in accordance with Article 41 of the National Agreement.

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Item 18. The Identification Of Assignment Comprising A Section, When It Is Proposed To Reassign Within An Installation Employees Excess To The Needs Of A Section

"Section" shall be defined as:

1. Each Carrier Station

2.

Collection Service

Parcel Post routes stationed based shall be incorporated in that section

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Item 19. Parking

A parking space will be designated for the NACL shop steward at the below-listed stations to be identified by management and union. The parking spot is to be utilized by the shop steward only. Parking spaces will be on a first come, first served basis, if provided.

11204 Parkville

11205 Pratt

11206 Metro

11207 East New York

11208 New Lots

11210 Vanderneer

11211 Williamsburg

11212 Brownsville

11213 St. Johns

11215 Van Brunt

11217 Times Plaza

11218 Kensington

11219 Blythebourne

11221 Bushwick

11223 Gravesend

11224 Coney Island

11226 Flatbush

11230 Midwood

11231 Red Hook

11234 Ryder-Designated Spot Main Office/Retail

11236 Canarsie

Management will identify two (2) Parking spaces at the Brooklyn, Processing & Distribution Center and will reserve those spaces for Branch 41 Union Officials.

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Item 20. Employees On Leave With Regard To Union Business

Leave shall be granted to all union officers, stewards, and delegates to attend National State, and other Regional Conventions sponsored by N.A.L.C. This leave shall not be counted in the regular vacation group. Branch offices and steward shall be granted leave in order to perform their official union duties.

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Item 21. Labor Management Committee Meetings

A. The installation head or his designee shall meet with appropriate representatives of Branch No.41 monthly. Agenda shall be submitted by Branch No. 41, three (3) days in advance. This shall not preclude meeting on items of an emergent nature upon request of Branch No. 41 and approved by installation head or his designee.

B. Both parties shall keep Minutes of labor-management meetings and copies shall be exchanged and initialed by the parties for verification.

C. Joint Employee Benefit Committee – Management will entertain any proposal for existing or future committees, Brooklyn Post Office, for which craft members are included. Designation for carrier craft will be made by the President of Branch 41.

D. Uniform And Work Clothes – The employer and Branch No. 41 shall consult as to the time when uniforms will be changed from winter to summer and/ or vice-versa.

E. Rights Of Union Officials To Enter Postal Installations
The president of Branch No. 41 or his designee shall be permitted to visit all stations.

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Item 22. Principles of Seniority, Posting And Reassignment

A. Section Bidding:

1. Sections are defined as:

a. Each Carrier Station

b. Dedicated Collection Service

2. All full-time regular carriers shall be permitted to bid to any duty assignment on an installation-wide basis and sections.

B. Supplemental Seniority:

1. Part-time flexible carriers may request reassignment to another section after having served ninety (90) days at section of permanent assignment. Request for reassignment from sections will be made according to installation-wide seniority. Part-time flexible carriers may be assigned temporarily to other sections and rotated in sequence, except if holding down an assignment of anticipated duration of five (5) days or more.

2. An updated roster based on installation-wide seniority, listing all carriers shall be sent to the President, Branch No.41 twice a year. A section seniority roster based on installation-wide seniority shall be posed in each section and revised once every six (6) months.

C. Principles Of Posting:

1. All vacancies for craft duty assignments (Routes, T-6 Positions and Utility Groups, Dedicated Collector Routes, Parcel Post Routes and Reserve Positions) shall be posted for bidding and assignment shall be based on installation wide seniority. If after bidding has closed installation wide and no full time regular has bid on vacancy, the said vacancy shall be assigned to the junior unassigned regular in the section where the vacancy exists. If there are insufficient unassigned regulars in the section, the vacancy will be filled by the junior unassigned regular installation wide by seniority.

2. Successful bidder for postal vacant duty assignments shall accept the non-work days that accompany the new assignment. An assignment shall be re-posted when the territory served is changed by 50% at the option of the assigned carrier.

3. When an absent employee has so requested in writing, stating mailing address, a copy of any notice inviting bids from the carrier craft shall be mailed to employee by installation head or designee. Open routes shall be posted promptly after all absent employees who have so requested have been sent a copy of posting unless notice of intent to revert has been given to President of Branch No. 41.

4. A copy of all posted notices affecting the letter carrier craft shall be sent to the President, Branch No. 41. Posting shall be placed on official bulletin boards assigned to Branch No. 41 at sections. Section managers or subordinate supervisors shall announce posting to carriers and insure that shop steward of Branch No. 41 is aware of posting. For purpose of complement, full-time unassigned Regular carriers shall be counted as reserve carriers.

D. Bidding:

Bidding for vacant duty assignments shall be open for period of ten (10) calendar days from date of posting.

E. When a letter carrier route(s) or full time duty assignment(s), other than the letter carrier route(s) or full time duty assignment(s) of the junior employee(s), is abolished at a delivery unit as a result of but not limited to, route adjustments, highway or housing projects all routes and full time duty assignments at that unit held by letter carriers who are junior to the carrier(s) whose route(s) or full time duty assignment(s) was abolished shall be posted for bid in accordance the posting procedures in this Article.

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Supplemental - Miscellaneous

1. Posted Notices and General Orders

A copy of posted notices and general orders, issued by the Employer to Supervisors relating to matter which affect the letter carrier craft shall be furnished to the President, Branch 41.

2. Public Address System

Upon proper notification and permission from the Supervisor in Charge, Representatives of Branch 41 shall be permitted access the use of the Public Address System in matters of an emergency nature. The message must be of an official organizational nature.

3. Reading Of Postal, Regional And Local Bulletins

Delivery Orders will be discussed with section steward and/or read over the Public Address System..

4Inspection Of Official Personnel Folder

A.

Any letter carrier shall be able to inspect his/her OPF online by using EOPF from their home computer

.

B. Letter carrier shall receive copies of material that will be placed in his personnel jacket, except matter of a confidential nature.

5. Working Off the Clock

No employee shall be permitted to perform any duties unless employee is on the clock. Supervisors shall forbid any employee to work off the clock.

6.Recognition

It is understood by the parties that shop stewards are the representative employees in each carrier section. The stewards have the contractual right to investigate, file and process grievances and in many cases the need arises for letter carriers to speak with or confer with the station steward. Upon the request by an employee to speak with his/her steward management must indicate when it would be in the best interest of all the parties to allow the carrier to meet with the steward. Management shall allow the meeting in a timely manner.

7.Inter-Station Telephones

Upon reasonable notice to employer and subject to business conditions, Branch 41, N.A.L.C. Representatives shall have the right to use inter-station post office telephones for processing grievances and organizational matters of an emergency nature.

8. Reporting Absences

When a city carrier fails to report, on the early tour, for duty because of illness, they shall report their absence a minimum of ½ hour before scheduled reporting time. Collectors shall report their absence a minimum of two (2) hours before their reporting time.

9. Pre-Employment Orientation

The President of Branch 41 shall be notified at least one week prior to any pre-employment orientation program for new employees and said President or his designee will be permitted up to one (1) hour at the "Personnel" orientation to address Brooklyn Carrier applicant/hires.

10. Informational Bulletins

The employer will furnish the President of Branch 41 or his designee with a copy of information on hiring, transferring, terminations and promotions, in addition to information provided in Article 47, National Agreement.

11.Union Meetings

Upon approval by Installation head or his designee, Branch 41 shall be permitted to hold meetings of the City Carrier Representatives and members in swing-rooms of sections, provided all participants are off the clock and there is no disruption of work activity.

12. Supervisor Working

Supervisors are not to perform carrier duties, except as provided for in Article 1 Section 6A of the National Agreement.

13. A.W.O.L – Arbitrarily Charging of

Supervisors shall not arbitrarily charge carriers A.W.O.L. when there is a shortage of personnel. Each case shall be judged on its own merits.

14. Number 3 Sacks

Only #3 sacks are to be used for relays.

15. Bundle, Sacks and Trays

Mail arriving from the General Mail Facility sorted to Carrier Route will be placed on Carriers Desk. If it is necessary for the carrier to withdraw this mail they will receive actual time for this work.

16. Segregation Of Sacks

The employer will segregate #3 sacks from #1 and #2s. Every effort will be made to keep them in neat piles.

17. Part Time Flexible Carriers on Loan

When a part time flexible is on loan or temporarily assigned to another section he/she shall be entitled to opt for hold downs in the section from where they were assigned from.

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The parties agree to the following provisions set forth below in full settlement of grievance numbers NON-IMC-2738/2732.

1. Management may require Foot Carriers, not on the drive-out agreement to deliver catalogues/books in excess of two (2) lbs.

2. Foot Carriers will be paid twenty-five (.25) cents for each catalogue/book delivered in excess of two (2) lbs.

3. These items will be limited to two (2) per relay, not to exceed a total of eight (8) Catalogues/books per day.

4. Foot Carriers will not be required to deliver over-sized items normally delivered by parcel post drivers. A weight limit of 4 lbs. shall apply. Parcel post drivers shall deliver all items over the limit.

5. This Agreement shall remain in effect for a period of six months, at which time any modifications, deletions or additions will be effected, if agreed upon mutually

6. If either party wishes not to participate beyond the six (6) months period, they have the right to withdraw from this Agreement.

7. If the parties agreed to retain this Agreement, it shall remain in effect for the life of the National Agreement.

8. This Agreement does not alter the provisions in Article 41 concerning drive-outs.

In accordance with Item 5 of this Agreement, it has been reviewed, Item 4 has been modified and mutually agreed upon. This Agreement shall now remain in effect for the life of the National Agreement.

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Agreement

Guidelines For Full-Time Router Positions

1. Router Assignments are Full-time Regular Letter Carrier assignments and the Router is to be treated the same as any other Full-time Letter Carrier position.

2. Implementation of Routers is considered to be a permanent adjustment to those Routes that are covered.

3. When a Router position is established, it will be posted as a "Case Router", "Foot Router", or "Combination Foot and Case Router". This will depend on the established need of the position that is to be posted.

4. . Posting for Full-time Regular Router assignments shall include the following information, "The Router Number(s)", "The Amount of Time to be spent at each Route", and the type of position, "Case Router, Foot Router, or Combination Router".

5. Routers will keep a chart of each route indicating the number of feet of mail that was cased and the time spent. This will be done on a daily basis.

6. A Router is expected to work his/her string of routes as posed on a daily basis except for unforeseen circumstances. Unforeseen circumstances are defined as a situation(s) which calls for immediate action and which is not to be of a recurring nature. The inability of management to staff properly is not considered an unforeseen circumstance.

7. Routers are expected to perform the full duties of that portion of the route that they are covering as outlined in the M-39 Rules and Regulations.

8. Absence of the Router for whatever reason, is to be covered by normally accepted means, such as but not limited to, replacement router, overtime, auxiliary assistance, etc.

9. Routers have the right to be on any Overtime Desired List, this shall include "Work Assignment List" and the "Maximum Overtime List". All provisions contained in Article 8 of the National Agreement shall apply to routers.

10. When it is the intent of the employer to implement routers in a particular Station, the President of the NALC will be notified at least thirty (30) days in advance. Management will provide the Union with all appropriate documentation. Thereafter, the parties will meet to review the employer's intentions and information. Should it be decided that implementation of the routers is to proceed after this discussion(s), the President of the Union is to be advised and offered an opportunity to be present when the Station Manager and Carriers are briefed as to implementation.

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Agreement

It is mutually agreed between the National Association of Letter Carriers, Branch 41 and the United States Postal Service Management in Brooklyn, that:

1. All unassigned Full-Time Carriers will be arbitrarily placed into a Residual Vacancy.

2. If there are still vacant positions after all the Unassigned Carriers are placed, then Management will convert the next Part-time Flexible(s) to Full-time and assign them to a Residual Vacancy.

3. Management will make all efforts to assign the new Full-time employees to their present station if there is a Residual Vacancy. If there are no residual vacancies in the Carrier’s Station, Management will try to assign the Carrier as close to his/her home as possible with due consideration to the needs of the Service.

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Agreement

Guidelines for Saturday Schedule for Routers

In order to coincide with the needs of the Service and keeping with practical business sense, the following shall apply to Routers for Saturday work schedules.

1. The Routers scheduled starting time shall be changed to coincide with that of the Regular Foot Carrier. (e.g. Router start 10:00 AM – 3:30 PM changed to 7:00 AM-10:00 AM)

2. The casing time that would have been utilized on those Routes from 3:30 PM –6:30 PM shall be applied from 7:00 AM – 10:00 AM.

3. Any and all provisions that are in effect from Monday to Friday shall remain in effect and shall apply to the Saturday schedule.

4. Any and all Routers for future posting shall be posted indicating the Saturday schedule.

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Router Work Sheet and Flow Chart

1. Clock in at ___ AM. Obtain Router Assignment Sheet form Supervisor.

2. Case Non-pref mail on assigned routes in the order listed on the Router Assignment Sheet. Case Non-pref mail in the following order:

a. Record starting time on Assignment Sheet.
b. Case Flats
c. Routes Flats (Sequence mail if received).
d. Case Letters.
e. Record ending time for route on Assignment Sheet.

3. When you complete a route, proceed to the next route on the Router Sheet.

4. Your ten-minute AM and PM break will be taken at the time listed the Router assignment Sheet

5. Lunch is between ___PM and ___ PM

6. When all casing assignments are completed report to your Supervisor

7. Clock out at _____ PM

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Agreement

It is mutually agreed between the National Association of Letter Carriers, Branch 41, and the United States Postal Service that:

A Letter Carrier that has excercised their preference by use of seniority for available full time craft assignments of anticipated duration of (5) days or more in the delivery unit to which they are assigned, will be assigned to that hold down the next business day, unless the hold down is for a vacation, i.e., where the start date is specific.

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