FORM3996 - (winter 2006)
No matter how many times I have discussed the use of Form 3996, carriers still come up to me with this dazed look in their eyes as if they just discovered the secrets of the universe. So once again we are going to print some of the many reasons why carriers need to complete Form 3996 to inform management that, in their opinion, they can not complete their assignment as instructed.
Your form 3996 is one of your tools in requesting time on your route. Listed below are some of the possible entries/explanations for Line J of Form 3996. There are obviously many variables to be considered in providing your estimate.
One of the key factors to remember is that you are only providing an estimate. Try to make it as realistic as possible and keep in mind that if you underestimate and cannot return by the agreed upon time, it will be Your responsibility to notify management from the road. If you do not, you may be subject to the discipline charge of "use of unauthorized overtime" or the old standby "failure to follow instructions".
Protect yourself in all cases by not making decisions that are the responsibility of management, always give management the opportunity to make any decision and then follow the instructions as Given.
- Route is out of adjustment (as documented by count and inspection)
- Late leaving
- Change of address cards
- Stand-up talk
- Safety talk
- Window service (spoke with patron)
- Phone calls (from patron)
- Excessive parcels 9. Full coverage(s)
- Review mail from CFS
- Hot case mail
- Excessive accountables
- Inclement weather (extreme hot! cold, rain, wind, etc.)
- Feeling ill - under medication
- Medical restrictions
- Waiting for mail (careful here, could get later start time)
- Late dispatch (same as #16)
- Unfamiliar with route
- New case labels
- Carrying mail cased by others 21. Cased PM mail from previous day
- Thin mail
- Thick mail
- Sloppy mail (ADVO inserts, etc.)
- Traffic/construction delay
- Odd-shape mail
- Medical appointments (work related)
- Mark-up parcels
- Carrier endorsements
- Utility bills
- Checks, food stamps, etc.
- Deviated for Express Mail
- Revised Form 1621 (route information)
- Worked on case labels
- DPS mail problems (not enough paper to itemize)
- Going through bad DPS mail in PM
- Check of Form 3982's (pink
- Power outage, fire drill, etc.
- New deliveries
- Excessive after holiday DPS
Please note that neither DOIS Projection or Reference Volume were mentioned. It is not recommended to cite numbers that we do not recognize to do so is to give them legitimacy.
Thanks to Joe Hughes, Editor Sunflower Branch 499.