Filling out an 8190
Below are Items 1 through 15. Each item number corresponds to the item numbers on an actual 8190 (Grievance Form). For each item it is explained what to place in each box and why the information is needed.
- The grievantís name identifies the grievant.
- The Home number allows the Union to contact the grievant if they are not at work and information is needed.
- The Seniority Date is important for weighing the grievantís experience.. An argument can be made where the grievant may have many years on the job with this being their first mistake. Or an argument may be made that the grievant hasnít had enough experience and perhaps didnít know better.
- Is self-explanatory. It letís the Union know the employeeís status.
- The Employee ID Number also helps identify the employee.
- This section should read (at least here in Brooklyn) BROOKLYN Ė ď Your Station & Zip CodeĒ Ė and Your Stationís phone number would help if the DRP team had to call the station.
- The Finance Number helps ID your station and can possibly help speed up any money awarded.
- The Branch number can help ID the branch where the grievance originated, as it moves through the DRP.
- The NALC helps track the grievance with this number*.
- Number 10 is possibly one of the most important boxes on this form. The correct date is crucial here. If a Steward notices a contract violation, then THAT day is the incident date. If someone fills out a 3971 for sick leave and it is denied, the day it was denied is the incident date. NOT two or three weeks later when they get their pay stub. When an employee gets discipline. The day it is issued to the employee is the incident date. NOT the day it happened. NOT a week or so later when the grievant shows it to the steward. THE DAY THE DISCIPLINE IS ISSUED IS THE INCIDENT DATE. Note: THE INCIDENT DATE IS DAY ZERO. THE NEXT IS DAY 1. THE NEXT IS DAY 2. Donít sit on the grievance for the whole 14 days. MOVE IT AS FAST AS YOU CAN. Mail it. Fax it. Drive it to the Branch. Get someone to do it for you if you canít. But get it in as soon as possible. Donít think about 14 days to process a grievance. Think in terms of 7 Days. If you do, time limits will never burn you. AND IF MANAGEMENT IS DELAYING YOU call the Branch.
- This is the day you sit down with Management for the Informal A meeting.
- 12a and b can best be answered by the grievant. It informs those involved in the DRP if you intend to go outside the DRP with an issue.
- 13a and b identifies the Supervisor and Steward involved in the Informal A and their initials verify they were involved.
- The USPS helps track the grievance with this number*.
- Pretend you are on Jeopardy here. Answer this in the form of a question. An example would be; ďDid Management violate the National Agreement, Sect. 32.3, when it failed to provide requested information to the Shop Steward necessary for the processing of a grievance? If so, it is requested that Management Cease and Desist.
* Branch 41 Stewards initially leave #ís 9 and 14 blank. After the Informal A the Steward will call the Branch and receive a number for #9. You will place that number in box 9 on the 8190 and then give a copy to the Supervisor.Then get the 8190 to the branch as soon as possible.