BY-LAWS
As Approved - November 2004
ARTICLE I
Name and
Nature of Corporation
The name of the corporation is NORTHERN NEW MEXICO
SENIOR MEN’S GOLF ASSOCIATION, and it has been incorporated in New Mexico as a
Not For Profit Corporation.
ARTICLE II
PURPOSE
The purpose of the Association is to promote friendship,
pleasure, recreation, social events, sponsorship of golf tournaments for
members only, and any other activities in connection with the game of golf as
the Association may determine.
ARTICLE III
MEMBERSHIP
Membership is open to males who have attained the age of
55, have amateur status and who primarily reside within the following
boundaries, or who meet the exception:
1.
East and West:
As defined by the East and
West state lines of New Mexico and Colorado.
2.
South:
All counties in New Mexico,
with all or a portion of their area, north of Interstate 40, EXCLUDING
Bernalillo County.
3.
North:
That area of Southern Colorado
that extends to approximately 50 miles North of U.S. Highway 160.
4.
Exception
An individual residing outside
the above boundaries will be offered membership providing he receives a majority
vote of the Board.
5.
Members who move outside the boundaries may retain their membership in
the NNMSMGA.
ARTICLE IV
OFFICERS
The officers of the Association shall be:
A.
President
B.
Vice-President
C.
Secretary/Treasurer
D. The Executive Director
shall serve as Assistant Secretary to the Board
Officers shall be elected by the Board of Directors. An
Officer shall be, at the time of election, a member of the Board of Directors.
Officers will serve for a term of one (1) year, commencing on November 1st
following their election.
In the event of a vacancy, the Board of Directors shall
elect a successor to serve for the remainder of the term.
ARTICLE V
BOARD OF
DIRECTORS
The Board of Directors shall consist of not less than
(8) nor more than fourteen (14) members. The term of office of each Director
shall be for a period of three (3) years and shall commence the 1st
of November next following his election. A Director may serve only two (2)
consecutive elected terms. A Director who has served two consecutive terms may
be elected to another term after he has been absent from the Board for a
period of one year. The Directors shall be elected from and by the membership.
Candidates for the Board of Directors shall be selected by a Nominating
Committee appointed by the President and shall also be approved by the Board of
Directors. The Immediate Past President will continue to serve on the Board for
the year following his Presidency. A member may become a candidate for a
position on the Board of Directors by securing a petition, favoring his
candidacy, signed by at least 25 percent (25%) of the members of the
Association, provided that such petition is filed with the Secretary no later
than twenty (20) days prior to election. The candidates will be elected at the
annual meeting by the membership. The Board of Directors may appoint a Director
to fill the remainder of any term vacancy caused by resignation or death of a
Director, and may appoint a Director for a term of one, two, or three years,
providing the appointment does not increase the Board to more than fourteen (14)
members.
ARTICLE VI
ANNUAL DUES
Annual dues and initiation fee shall be
determined by the Board of Directors. Any member whose dues remain unpaid
as of March 15th shall be dropped from membership in the association.
ARTICLE VII
DUTIES
1.
The President shall preside at all meetings of the Association. He
shall appoint all committee chairmen, subject to approval of the Board.
2. The Vice-President shall assume the duties of the President during
periods of absence or incapacitation of the President.
3. The Secretary shall keep accurate records of the proceedings of the
Association.
4. The Treasurer shall collect all monies owed the Association and shall
maintain an accurate accounting of all transactions and expenditures. A
financial report shall be provided monthly to the Board of
Directors. Any checks drawn on the Association shall be issued over the
signature of the President, Treasurer or Executive Director. The
Treasurer need not be bonded.
5. The duties of the Secretary and/or the Treasurer may be
delegated
6. The Board of Directors may employ an Executive Director to whom duties
of various officers and committees may be delegated. The Executive Director’s
duties and assignments will be contained in a “Job Description” document.
Compensation shall be as determined annually by the Board of Directors. The
Executive Director shall receive an annual evaluation by the Board of Directors.
The financial records of the Association kept by the Executive Director shall be
reviewed annually by a Committee of the Board.
ARTICLE VIII
COMPENSATION
Officers, Directors and
Committee Chairmen may be paid such compensation as shall be authorized by the
Board of Directors.
ARTICLE IX
COMMITTEES
The Board of Directors may
establish such committees as it deems advisable and provide for the appointment
of the committee members.
ARTICLE X
QUORUM
Fifty percent (50%) of the
membership of the Board of Directors shall constitute a quorum for the purpose
of conducting the business of the Association.
ARTICLE XI
DISCIPLINE
The President or any other
Officer, with the approval of The Board of Directors shall have the authority to
reprimand, suspend or expel any member for just cause or for having violated the
ethical conduct of golfers on the golf course with respect to golf play.
ARTICLE XII
AMENDMENTS
These BY-Laws may be amended
by the Board of Directors, provided that fifteen (15) days notice of the
proposed amendment(s) has been given to the membership of the Association.
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NEW RULES 2006
USGA New Decision 14-3/0.5
allows a Committee to permit the use of distance-measuring
devices by Local Rule. This applies to devices that measure
distance only, not any other conditions that might affect a
player’s play (e.g., wind or gradient).
On February 1, 2006 the
NNMSMGA Board approved the use of these devices during their
tournaments.
On February 1, 2006 the
NNMSMGA Board stated that the Open Flight for each
tournament would consist of those players with a handicap
index of 9.9 or lower and players who request to be placed
in the Open Flight. All players requesting to be
placed in the Open Flight will have their handicap
calculated using a Handicap Index of 9.9.
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