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The name of this organization is Bangladesh Youth Organization of North Jersey. (BYONJ)
The purpose of the B.Y.O.N.J. is the following:
v To help all the Bengali people who are at need
v To promote Bengali culture among other cultures.
v Help our peer to understand the culture better
v To help our society by doing goodwill services at both the local and global level.
Membership is open for anyone. There is a $10 non-refundable membership fee. However,
A. Approval will be made by the e-board.
B. If your membership have been canceled previously for any reason, you won't be able to be a member for two years.
Members in good standing.
A. Must attend a minimum of six general meetings in a single year.
B. Must serve the community by participating in the community service activities. Member must attend at least one project every month.
C. Members must pay all the due and all other fees for all the activities.
Meetings
At the first meeting of each year the members shall set the time and date for general meeting, which must be adhered to throughout the year.
Emergency Meetings may be called by the President, Vice President, or by two-third of the voting members signing a petition to be submitted to the President.
The Executive Board shall meet once a month to discuss the organization’s upcoming meeting and activities.
A Transitional meeting shall be held after the meeting of the new Executive Board with the outgoing Executive Board, where all organizational material will be transferred.
The organization shall be administrated by an Executive Board, which shall consist of the Adviser, President, Vice President, General Secretary, Assistant general secretary, Treasurer, Assistant Treasurer, Organizing secretary, Publisher, Assistant Publisher, Education Secratery Community Service Representative, Sports & Cultural Secretary.
The Adviser Shall
v Advise the President.
v Monitor the entire board members.
v Advisor could show case board members or regular members with a 2/3 vote of the majority board members.
v Monitor the election
The President shall:
v Be Responsible for all club activities
v Preside over all meetings
v Shall vote only in case of tie vote.
v Be the official host of the organization.
The Vice President shall:
v Keep in contact with all the members.
v Be the co-official host of the organization
v Oversee the functioning of all committees.
v Fulfill the duties of the president in his/her absence.
The General Secretary shall:
v Maintain complete records of all activities.
v Responsible for making initial contacts.
v Responsible for finding place for meetings and any events.
The Assistant General Secretary shall:
v Take attendance at every meeting.
v Assist general secretary.
The Treasurer shall:
v Keep records of all financial activities and expense of the function.
v Report financial status of the organization at the monthly meetings.
v Responsible for fundraising activities.
The Assistant Treasurer shall:
v Collect & Record monthly dues
v Help treasurer
v Responsible for fundraising activities.
The Publisher shall:
v Be responsible for the design and distribution of the publicity in all forms of media.
v Make special announcements to the members.
The Organizing Secretary shall:
v Be responsible for the design and distribution of the publicity in all forms of media Responsible for organizing functions and activities.
v Work with the publisher.
The Organizing Secretary shall:
v Responsible to inform members about the meetings.
v Responsible for organizing functions and activities.
The Sports & Culture Secretary shall:
v Responsible for creating new activities.
v Responsible for all the sports and other cultural events.
The Community Service Representative shall:
v Responsible for contacting community service agencies.
v Coordinate community service projects.
v Writing letters to organization.
The Education Secretary shall:
v Responsible for creating educational activities.
v Coordinate Bangla School.
The term of officers shall be from August first to July 31st.
Candidate for President, Vice President, General Secretary, and Treasurer must meet the following:
A. One year of membership
B. Attend at least 10 members meetings per year.
C. Must participate at least three-community service activities.
D. Candidate cannot hold any position to any other organizations (except for positions in student organizations at college or high school).
E. To be eligible to run for the position of President or Vice President you must serve the board before.
Candidate for all the other positions must meet the following criteria:
A. Eight months of membership
B. Attend at least 9 members meeting per year
C. Must participate at least three-community service activities.
F. Candidate cannot hold any position to any other organizations (except for positions in student organizations at college or high school).
In order to vote a member must:
· Attend 6 meetings per year
· Must participate at least three-community service activities.
· Must become a member of the Bangladesh Youth Organization of North Jersey 3 months before the election.
· Nominations shall be made at the first meeting in the month of June.
· To be eligible for any elected position, the candidate must be a voting member.
· The election shall be conducted at the end of June.
· Voting shall be conducted at the First week of July.
· Tabulation of voter shall be done by two (or more) mutually agreed upon members in good standing (with the advisor).
· A plurality of the vote’s case is required to win.
In the event that any offices shall be vacated, the following procedures should be followed:
· Nominations will occur for that position at the next general meetings.
· An election for that position will be hold at the following general meeting. (All appropriate procedures governing elections should be followed.)
· The replacement officer shall hold that position remainder to the term.
· the advisor or president could appoint a board member if election is closer to one year, however, board have to approve the decision.
Article VI
Section 1: Cancellation of membership:
1. Advisor showcase the board members and president showcase the general members.
2. Must be approved by the 2/3 of the board members.
Any members may introduce amendments. The proposed amendments must be introduced at least one meeting before voting.
A 2/3 vote of the voting membership present shall be required for the amendments to go into affect.
Final approval by the Advisor and the Vice president is
necessary before any amendments go into effect.
