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The Constitution of

Alpha and Omega Fraternity

 

 

Preamble

We, the members of Alpha and Omega Fraternity feel that in order to create an efficient and productive fraternity we need to apply emphasis on the spirituality of our members.  We want to establish unconditional brotherhood through the love of Jesus Christ our lord, and establish positive role models for young males in the community.

 

Article I – Name

Section I.  Name.  The name of the fraternity shall be Alpha and Omega, hereafter referred to as “A.O.”

 

Section II.  Colors.  The color of Alpha Omega Fraternity shall be White, and Platinum (dark silver).

 

Section III.  Patch.  The patch shall be constructed with the design of the fraternity crest.

 

Section IV.  Identification Pin.  The pin will be constructed of a cross with an AΩ to the left and right of the cross.  This pin will be given to new members after they complete the new member intake process.

 

Article II – Purpose

Section I.  Purpose.  The purpose of A.O shall be:

 

A.            To establish a network between members of every fraternity and sorority to ensure that the community is receiving the benefit of our service.

B.            To inform students about survival in today’s world through the word of God, and Christianity.

C.            To respect each student’s dignity and personal preference.

D.           To increase communication and cooperation between peers.

E.            To create a fraternity that will provide a positive mentoring environment for young men in the community.

F.            To give those who choose to put God first in their life a fraternity where Christianity is a priority, not a hindrance.

 

Article III – Composition

Section I.  Composition. The A.O. shall be comprised of a President, Vice President, Secretary, Treasurer, Dean of Pledges, Chapter Queen, Council of Committees, and Dean of Intake.

 

Section II.  Membership.

A.

B.            Be enrolled as full-time student at NC A&T State University during both the current and entire period of the previous semester. 

C.            Each prospective new member will be required to write two qualifying essays on the following topics:

a.    How would you describe you personal relationship with God? (3 pages)

b.    As a new member what do you feel you can offer Alpha and Omega Fraternity? (3 pages)

D.           Each prospective new member will be required to attend 80% of activities held during A.O. rush week.

E.            Each active member is responsible for fulfilling there duties:

1.    Attending all general body meetings

2.    Involvement in at least one standing committee

3.    To vote in all elections, and referendums

4.    Pay Membership due of $100.00 for the fiscal academic year

 

Article IV – The Executive Board

 

Section I.  Composition.  The executive Board of the A.O. shall consist of one President, one Vice-President, one Executive Secretary, one Treasurer, one Dean of Pledges, one parliamentarian and any executive appointees that will be created from the active membership of the organization.

 

Section II.  Terms.  The period in which a holder of an office on the Executive Board will last is one academic year, unless the official is removed or impeached, in which the time period can be shortened.  Active members can hold offices of the Executive Board for no more than three consecutive terms.

 

Section III.  President.  The powers and duties of the President shall include:

A.            Serving as Chief Executive Officer;

B.            Enforcing the laws and policies that are stated in the Constitution and Statues of A.O.

C.            Appointing executive standing and ad-hoc committees;

D.           Recommending the removal or impeachment of elected officers;

E.            Calling and presiding over all meeting of the Executive Board;

F.            Approving all expenditures for A.O.

G.           Acting as the official spokesperson for A.O.

 

Section IV.  Vice-President.  The powers and duties of the Vice-President shall include:

A.            Serving as an ex-officio member of all standing and special committees;

B.            Be the chair and preside over all meeting of the Council of Committees;

C.            Assume the powers of A.O. President upon the President’s request, absence, or removal;

D.           Assist A.O. president in the general Policy and administration of the Council of Committees

E.            Serve as coordinator for all conferences and activities of A.O.

 

 

Section V.  Executive Secretary.  The powers and duties of the Executive secretary shall include:

A.            Serve as the official minute taker at all Executive Board and Council of Committee meetings;

B.            Responsible for maintaining all correspondence including attendance, accurate minutes, and all other task delegated by the president;

C.            Responsible for compiling all documents (Constitution, minutes, memos, etc) at the end of each fiscal year within their term into a record to be kept on file.

 

Section VI.  Treasurer.  The powers and duties of the Treasurer shall include:

A.            Follow and enforce all laws and policies of the Finance Code of the A.O.

B.            Review, recommend, and approve all expenditures of the organization; give a financial report and every other Executive Board and general body meeting;

C.            Compile all financial contracts and documents into a record to be kept on file.

 

Section VII.  Parliamentarian.  The powers and duties of the Parliamentarian shall include:

A.            He/She shall assist the presiding officer in the interpretation of the Constitution of A.O., and Robert’s Rules of Order, Newly Revises.

B.            He/She shall serve as special assistant to the president.

 

Section VIII.  Dean of Pledges.

 

Article V.  Council of Committees

 

Section I.  Composition.  The council of Committees will be comprised of ten committees that will deal with the communication of, membership, activity planning, education, enlightenment, and political perspective that the organization will follow.  Each committee will consist of one chairperson, one vice-chairperson, one secretary, and committee members.

 

Section II.  Membership Committee.  The powers and duties of the Membership Committee shall include:

A.            Keep file of all active and standing Members

B.            Keep record of information on all sponsors, officers, and members of the organization;

C.            Handle the collection of all membership dues from active members;

D.           Create orientation meetings and materials for new members;

E.            Responsible for the communication of information to members of the organization.

F.            Election of committee chairperson, vice chairperson, and secretary shall be conducted within each individual committee, at the first official meeting of the fiscal year, the winner will be determined by the majority vote.

 

Section III.  Activity Planning Committee.  The powers and duties of the Activity Planning Committee shall include:

A.            Responsible for all of the planning and preparation of all recreational activities of the organization

B.            Responsible for the planning and preparation of all workshops, committee meetings, and recreational activities for the organization.

C.            Election of committee chairperson, vice chairperson, and secretary shall be conducted within each individual committee, at the first official meeting of the fiscal year, the winner will be determined by the majority vote.

 

Section IV.  Mentoring Committee.  The powers and duties of the Mentoring Committee shall include:

 

A.            To ensure that all mentors are in direct communication with there mentors;

B.            To provide information to any, and all members who wish to be mentors;

C.            To communicate with other organizations, or institutions to establish a network for children who want mentors;

D.           To provide information to any parent, organization, or institution that wishes to know about our mentoring program.

E.            Election of committee chairperson, vice chairperson, and secretary shall be conducted within each individual committee, at the first official meeting of the fiscal year, the winner will be determined by the majority vote.

 

Section V.  Organization Expansion Committee.  The powers and duties of the Organization Expansion Committee shall include:

A.            Responsible for the constant outreach of A.O. to other college campuses, and institutions;

B.            To provide information to any source that request it, for the purpose of expansion;

C.            To state at each executive board, and general body meeting the standing of our Expansion campaign;

D.           To cooperate with the expressions committee’s and the activity planning committee, to organize programs aiding the expansion campaign.

E.            Election of committee chairperson, vice chairperson, and secretary shall be conducted within each individual committee, at the first official meeting of the fiscal year, the winner will be determined by the majority vote.

 

Article VI.  The General Body

 

Section I.  Membership.  The General Body is comprised of all the registered and active members of A.O.  Active membership will be renewed each year with the payment of membership dues. 

 

Section II.  Powers and Duties.  The General Body shall be empowered to:

A.            Adopt such legislation, as it deems conductive to the purpose of A.O.

B.            Propose and take all necessary actions on Constitutional Amendments;

C.            Confirm all Presidential appointments with a majority vote;

D.           Initiate impeachment proceedings of A.O. officers;

E.            Remove elected and appointed A.O. officials;

F.            Raise petition against any decision given by the president, Executive Board, or Council of Committee with the signature of at least one-third of the members’ present at that time

G.           Active members will be obligated to contribute dues to the organization during each fiscal year of their membership, the maximum amount required for members to contribute will be $100 per fiscal year

 

Article VII.  Removal of Officers

 

A.            All A.O. Officers may be impeached for misfeasance, and/or nonfeasance of duty, or action contrary to or in violation of this Constitution and By-laws of A.O.

B.            Impeachment shall be instigated by a one-half (1/2) vote of the A.O. voting delegation.

C.            Impeachment shall be defined as making an accusation and charging an individual with misfeasance, malfeasance, and/or nonfeasance of duty, to be tried before the voting delegation of members, presided by the Parliamentarian, and the removal before the Executive Board.

D.           The motion of the removal of the president shall set forth with specific allegations of misfeasance, malfeasance or nonfeasance in office,

E.            Consideration of the motion shall take place at a Special session, which may be called specifically for that purpose by two thirds (2/3) of the Executive Board or after impeachment by the voting delegation.

F.            The Secretary shall notify the Executive Board and Council of Committee of the request for removal within fourteen (14) calendar days of receiving the request.

G.           The Vice-President will be the chair of the special meeting in order for the president to speak in defense of the motion to remove.  The motion shall require a three-fourths (3/4) majority in favor for passage.

 

Section II.  Removal of Lesser Officers.  Removal of the Vice-President, Executive Secretary, or Treasurer shall be conducted in accordance with due process procedure described in article VII, Section I of these by-laws.

 

Section III.  Removal of Appointed Officers.  Should an appointed officer fail to attend two consecutive meetings, the President, with the concurrence of a majority of Executive Board, may remove said officer from office.  If an appointed officer fails to execute the duties of the office or is found to be guilty of misconduct detrimental to A.O. the President with majority vote of the Executive Board, may remove said officer from office.

 

Section IV.  Removal of Active Members.  Should any member of the general body fail to attend four consecutive meetings, The President, with the concurrence of a majority of the General Body, may remove said member from active membership.  If an appointed member is assigned to a mentoring position and fails to execute the duties pertaining to the position, and is found guilty of misconduct detrimental to A.O. the President with majority vote of the General Body, may remove sad member from the mentoring program.

Article VIII – Meetings

 

Section I.  General Assembly Meetings.  The General Assembly of the A.O. shall hold its first meeting of the academic year will be held during fall orientation.  Information pertaining to the purpose of the meeting shall be sent to the Executive Secretary to all voting delegates not less than thirty (30) days prior to any meeting. All A.O. meetings will follow Robert’s Rule or Order as a default for meeting organization.

 

Section II.  Executive Board and Council of Committee Meetings.  The Council of Committee and Executive Board shall hold at least twelve meetings per academic year.  Information pertaining to the purpose of the meeting shall be sent by the Executive Secretary to all Executive Board Members.

 

Section III.  Agenda.  The president shall prepare an agenda for each meeting of the General Assembly shall send a copy to the secretary not less than four (4) days prior to the scheduled meeting.  Notice of the meeting shall include the stated agenda and shall include any proposed amendments to these By-laws of the constitutions to be discussed.

 

Section IV.  Quorums.  If at the beginning of the meeting a quorum is not present the group present may set a designated time for another meeting and then adjourn, if the quorum is present for the early part of a meeting, but during the meeting enough members leave so that a quorum is no longer present.  Unless there is objection those numbers remaining may continue discussion but may not elect, vote or nominate. If the group has need for immediate action and there is not a quorum present, the group may act informally, subject to official adoption of a motion at the next meeting which has a quorum present.  These informal actions must receive general consent.  If all members are notified of all meetings and the meetings are held at convenient times and places, the provision for a quorum may legitimately a minimum of fifteen members.

 

Article IX.

Amendments

 

Section I.  The constitution.  To make amendments to the standing A.O. constitution it will require approval by the Executive Committee and a 2/3 vote from the general body.

 

Section II.  By-Laws.  To make amendments to the standing by-laws of the A.O. constitution it will require approval by the Executive Committee and a 2/3 vote from the general body.

 

 

 

 

System of Body Statutes

 

TITLE I     DEFINITIONS, INTERPRETATIONS, AND CONSTRUCTION OF AND COMPLIANCE WITH THE

 

Chapter 1  System of the A.O. Statutes;

              The following shall be the System of the A.O. Statutes to be observed by the A.O.

Chapter 2  All constituents serving in any form with Alpha Omega Fraternity must comply with the A.O. statutes and the Constitution.  Any disregard of the Statutes or Constitution is just cause for grounds of removal of office of that constituent.

 

TITTLE II  ELECTION CODE

 

Chapter 100       Nomination of Officials

 

A.            The floor must be opened for nominations by the presides of the meeting in order for nominations to begin.

B.            Nominations are recognized by the presides by the raising of the nominator’s hand.

C.            The secretary shall record all nominations to recall once all nominations for a position is complete.

D.           Nominations can be only conducted for one position at a time.

E.            Once all nominations have been given, a motion to close nominations must be made and voted upon in order to vote on the position.

 

Chapter 101       Qualifications for Office

 

A.        Person must be in good standing with the fraternity in order to be eligible to gain office in the fraternity.

 

Chapter 102       Voting Procedures

 

A.            The floor for nominations must be closed for any voting to take place.

B.            After nominations for a position is completed, each candidate is allocated a period of time to present their case for being elected into office.

C.            The period of time will be determined by the presides of the meeting.

D.           All candidates must be excused from the facility before the General Body can vote. 

E.            Majority vote of the General Body must be taken in order for a candidate to be elected into office.

F.            Once the vote has been calculated and rebated, further notice will be given to the elected candidates on his election into office.

G.           Only on position can be voted upon at a particular time.

 

Chapter 103       Election Times

 

A.            Elections shall take place in March of the fiscal academic year.

 

TITLE II   FINANCE CODE

 

Chapter 200       Financial Request Forms

 

A.            In order to receive any funding for any event, you must first fill out a Financial Request form in its entirety.

B.            A completed, itemized budget must also be submitted with your Financial Request form in order for your form to be evaluated and to receive funds.

C.            The form must be submitted to the Executive Board within 15 business days of the event before the Executive Board can vote on it.

D.           If the Financial Request Form receives a favorable vote, then form will then be approved, and signed by the organization advisor, the President, and the Treasurer so the submitter can receive funding for the event.

E.            The form submitter must return all receipts to the Treasurer of all purchases made, and any left over funds must be returned back to the Treasurer to be placed in the fraternity’s account.

 

Chapter 202       Financial Reimbursement Forms

 

A.            In order to receive reimbursement for purchases made for the organization, a Financial Reimbursement Form must be filled out in its entirety.

B.            All receipts must be included of all purchases made along with your reimbursement form in order to be considered for fund allocation to the Treasurer.

C.            The Treasurer will then itemize each purchase made for the organization, submit to the President for his approval, and reimburse the form submitter their funds.

D.           The Treasurer must make a copy of the form to be submitted to the Executive Board.