BOARD MEETING MINUTES 

May 8, 2003

Meeting was called to order at 6:38pm by Cyndi Ward, President. Members in attendance were Lisa Soltow, Mike Herriman, Teresa Warren, Teresa Sykes, Susan Decker, Terry Hall, Bill Ward, Todd Schroeder and Robin Ball.   Also in attendance were Nick Hubbell and his wife, Oscar Heath, Jeremiah Winn and his wife, Ms. Ebron. The minutes were handed out and approved. 

TREASURER'S REPORT:

• A report was given by Teresa Warren and approved.

COMMITTEE REPORTS:

• Sponsors: 
  • No report
• Schedules: 
  • No report
• Fundraising:
  • No report.
• Equipment: 
  • The managers present were asked if they needed any equipment.  We have 5 cases of 11" balls open to all 10U managers.  Turn in your old white balls and get new white balls.  We will need to get new yellow balls.  Mike Herriman mentioned that his team needed straps for the shin guards.  Theirs were dry rotted.  Teresa Warren and Mike will meet to see what is in the storage shed. 
• Player Agent:
  • The 14U teams as full.  Any girls who register now in 14U will be moved to 16U.
• Uniforms: 
  • No report
• Concessions: 
  • No report
• Public Relations:
  • No report
• Managers: 
  • A Coach has been issued an official sanction by the league.  
• Grounds: 
  • No report.
• Umpires: 
  • No report
• Disciplinary: 
  • Handled a couple of minor items with letters.  The outcome was satifactory.
• Fall Ball
  • No report.

OLD BUSINESS:

• .

  NEW BUSINESS:

• Tournament News:
  • Accucopy needs the programs by the 15th.  After some discussion, a motion was made to order 300 at a cost of approximately $800 and to sell them for $3.00 a piece.
  • We have 17 paid advertisers and 2 that need to pay.
  • Turn in your adds to Susan by the 15th.  You can drop them at the Y.
  • Opening ceremonies are scheduled for 6:30 on Wednesday June 18th.
  • Robin needs to write Rosemary Schoellkopf asking for permission to user the logo on T-shirts and the program book.
  • Robin needs to write the State Commissioner and invite him to the tournament
  • Terry Hall to contact Joe Green as UIC and plan a meeting before the tournament manager's meeting.
  • We have one paid and three committed sponsors for All-stars
  • The managers meeting will be 6:30 on Tuesday the 17th. We will have around 50-75 people and we voted to get the BBQ/Chicken dinners.
  • Terry has the brackets from the Babe Ruth site.  We will start on Wednesday and finish on Saturday.
  • We voted to use Susan Decker's snow cone machine for the tournament.
  • We are going to do a home run derby at the same time that the 8U game.  Susan will get managers to help with this.
  • We still have the piņatas from opening day and Cyndi wants to put them up so the managers can hit them after the meeting.
  • Cyndi got hold of a variety of T-shirts with the deal that we return what we do not sell.
  • We only have one PA system for the four fields.  We can move it from one field to another.
  • Opening day will be free. After much discussion it was voted on and passed that passes would be $8 and single day would be $3.
  • We will give out key chains to everyone, team trophy and individual medallions to the 2nd place team, team trophy and individual trophy for the 1st place team. We voted on and approved the prize list.
  • We have coolers for the dugouts so only team coolers will be allowed.  
  • Maola will be parking a truck for us to use to store food and ice between days.
  • We have a couple of people with field ready carts and tractors that can work the fields between games.
  •  
• There has been some discussion among Board members and Officers that led Cyndi to believe that some Board members would not help with the tournament if their child did not make the All-Stars.  Robin will call each Board member and officer and ask " Are you going to help with the tournament if your child is not chosen for All-Stars?" and "Are you interested in remaining a Board member?"
• We accepted the resignation of Glory White from the Board.  Her work schedule during this busy season in farming does not allow her to help in the way she wants to.  Robin is to send a letter thanking her for her service.
• Nick Hubbell brought forth the issue of a game he is scheduled to play May 13th.  7 of his team members are scheduled to be at an Academic Awards banquet that night.  He asked if he would have to forfeit or would be game be rescheduled.  Cyndi will call the board members and get a vote.
• There being no further business, the meeting was adjourned at 8:45.

Respectfully submitted,

                Robin Ball, League Secretary