What problems might you encounter
while publishing a long Word document to the Web and how would you resolve
There are a number
of issues pertinent to publishing Word documents to the web that deserve serious
- End users must have Microsoft Word to view the document
and the browser must be configured to open MS word when a .doc file is clicked
- Approximately 52% of end users will be using the Windows operating system
and will thus be likely to have MS Word in some form or other, the other
48% consisting of Mac,UNIX and other users will not be able to open the
file without the appropriate software.
(Stats lifted from http://www.lynda.com/products/books/dwg/crosspltfm.html)
You don't want to run the risk of excluding half of your target audience.
- Connection Speed -
Document size is large and thus could take a long time to
download depending on the end users connection speed.
- Search Engines -
Not indexed by search engines.
- Navigation -
It's not easy to navigate around around the document and to other locations.
- Not very accessible
to the visually impaired.
The way to resolve these issues is
to consider the purpose of the document and take into consideration it's target
- Adobe Acrobat PDF files
- Requires Adobe Acrobat Pro to create the document
- Open in Word and choose File and Create
Adobe PDF. (If Create PDF not available choose Print
and select PDFWriter as the Printer. Name and
Save as normal. Upload and Create link to document.
- Small file size for fast downloads
- Easy for users to print off a paper copy
- Very quick to convert from Word .doc format to Acrobat .pdf.
- Not as accessible to visual impaired users as an HTML document would be.
- Not easily indexed by search engines.
- Additional software costs.
- Use MS Office's Save as Web page feature
- Save as Web page in Word. Upload and create link to the page.
Quick and produces a single easily printed web page. Can read by appropriate
software for the visually impaired.
- This Save as feature can create a lot of unnecessary
HTML code that may not work in all browsers.
- A single document will require a lot of scrolling - bad web presentation.
- Long download time due to size of file.
- Adding links to improve navigation
- As above - Save each chapter as a separate web page using either
Web editor or HTML creating links between the pages. Upload.
- Better presentation than single page.
- Allows the end user to print out only the sections they want.
- Being smaller the pages load more quickly.
- Time consuming.
- Requires knowledge of Web Editor or HTML.
- Cannot print the entire document at one time.