For those of you unable to open the attachment in Word, these are the Minutes
from the May 6th Committee Meeting. Please bring a copy of this to
the next Committee Meeting on June 3rd.
PLEDGE
ATTENDING: Lorri Emerson, Kim Billings, Nancy Rich, Agnes Anderson,
Terri Rothenberger, Mike Engel, Susan Brand, David Crotteau, Russell Lind,
Randy Lind
MINUTES: A motion was made (Kim Billings) and seconded (Terri
Rothenberger) to waive the reading of the minutes and to accept them as previously
written and published.
REPORTS:
1. SECRETARY: NANCY RICH
ß Permission forms to allow the use of scout pictures and identification
forms still need to be signed and returned. Deadline is no later than
the June 3rd Committee Meeting. All other non-signed forms at that
time will be considered to be granting permission for use.
ß Talent surveys distributed to all new scouts still need to be signed
and returned. Deadline again will be no later than June 3rd.
2. WEBMASTER: written report by Geoff Rich
ß The troop has had previous web site attempts. However, none
of them have stayed accurate, and today, none are being used or even registered
anymore.
ß In the past, the troop has gone with the free websites with addresses
such as www.angelfire.com/troop511/stfrancismn. While serving their
purpose, these sites are very difficult for people to remember, and creating
an easier website address will allow people the easier, better option to
getting information, especially during the day or at their own time.
ß As a Junior Assistant Scoutmaster, and serving as the Webmaster,
I would propose to spend approximately $35 a year to get a domain name, troop
email address, 50 mg of storage for pictures, calendar information, and possibly
more.
ß With the email address, general questions may be forwarded or sent
to this email address, which will be checked daily by myself and forwarded
to the appropriate person if I cannot answer the question.
ß The website available that I have already checked on is www.troop511.net
and will be set up through Yahoo!.
ß This website will contain schedules, information, and other general
information. Access to secure information such as password encoding
is being worked on. Scouts whose parents have signed the acceptable
use or pictures form will also appear here. Until it is finalized,
no personal information will exist on the site until it can be set up through
a secure server. Once a secure server is found, ech scout will have
a password allowing only troop members to access the site, and then will
be able to include personal information.
ß I highly recommend the use of this company to set up this website.
For a small fee per year, the communication of the troop will greatly increase
and allow more accessibility. The most up to date information can be
at hand, any time of the day.
ß At the committee meeting, it was pointed out how this can be used
as an educational tool for the boys, as well as a good use of current technology
and could be part of the requirements for the Communications Merit Badge.
ß Concern was given about the issue of youth protection and having
a secure site, which was addressed.
ß The committee approved an annual cost of $85 or less to establish
a secure site, and if it should run more than that, Geoff would need to get
back to the committee with that information.
ß There was a motion to accept the Webmaster¹s proposal and to
approve the $85 per year cost (Mike Engel) and seconded (Kim Billings) and
passed with a unanimous vote.
3. TRAINING: written report by Mark Emerson
ß May is a fairly quiet training month for 3 Rivers District.
ß May 30th June 1st Scoutmaster/Assistant Scoutmaster Outdoor
Training Campout at Rum River Boy Scout. Check in is at Thurston Lodge at
6:30 PM. Pre-registration is due by May 15th and costs $35. Registration
forms are available tonight, see the Treasurer so she can make the correct
payment to Viking Council for you on time.
ß In House Youth Protection training will be in May time and
date to be determined. The dates we are looking at right now are the 15th,
19th, and the 22nd. We are just waiting on our District training person to
respond as to which of these dates best suits her, and then coordinate with
the Saint Francis Police Department. The date selected will be announced
at the Troop meeting on the 13th, and we will also email this information
out when we know.
ß Everyone (Scouts & Adults) are strongly recommended to take Youth
Protection training, to ensure that both the Scouts and Adults understand
BSA policies regarding abuse.
ß District Training will begin again in September, with New Leader
Essentials and Youth Protection being planned to be in the Cambridge/Saint
Francis area for the entire District in October
ß In house Junior Leader Training for the Scouts will be scheduled
for later this year time, date, and place to be determined.
ß If you have any questions, contact Mark Emerson, Unit Commissioner
, Phone: 763.753.6005 , Fax: 763.717.0394 or mailto:marke@aircure.com
4. ADVANCEMENT: written report by Kim Olson
ß The two Troop Guides have divided the workload for helping scouts
below first class rank to work on advancement. All scouts need to keep
good records in their Scout Handbook. This includes dates and times
for service project recognition, and participation in activities and campouts.
ß Scouts must show the dates requirements were completed so they may
be entered into the Troop Master Program files and credit may be given.
A Board of Review night has been added to the troop meeting schedule on June
10, in addition to the one scheduled for June 17, 2003. Scouts may
request a Board of Review at any time.
ß Next Tuesday, Alex Bachman will be awarded the Medal of Heroism for
saving a life. Please come to show him your pride and support.
5. TREASURER: KIM BILLINGS
ß GENERAL FUND: Balance as of 4/1/03
$1243.76 with $200 in petty cash
Total money received $2211.52
Total payments $2289.05
Outstanding:
$70 from Medicine Mountain
$18.46 owing from scouts
Total Outstanding of $ 88.46
Balance as of 5/6/03 $1166.23 with $200
in petty cash
ß ACTIVITY FUNDS: Balance as of 4/1/03
$2236.73
Total money received $ 159.42
Total Payments $
177.32
Balance as of 5/6/03 $2318.83 -
$25.00 (floats)
$2293.83 Available
ß Those who would like a more detailed report of the finances should
contact the Treasurer. Otherwise, all the details were read at the
Committee Meeting as to who the money was received from and to whom
the checks were written for the month of April.
ß The Treasurer requests that all monies for camps and all receipts
for bills that need to be paid should come directly to the Treasurer, Kim
Billings, so she can keep caught up and have accurate up to date records
of all transactions.
6. FUNDRAISING: TERRI ROTHENBERGER
ß Mike Engel is now the co-coordinator of fundraising along with Terri
Rothenberger. Terri reported again that if we have no chair for a fundraiser,
it will not go on.
ß TRACTOR PULL‹This is now run by the American Legion, but details
of where it will be held this year are not known for sure yet. Pack
511 has volunteered to help with this fundraiser, and are making a float
for the parade and can coordinate and include the Troop if they so desire.
It was pointed out to make sure everyone knows that the tractor pull is on
Father¹s Day, so no one has a conflict at the last minute. Mike
Engel volunteered to cook!
ß PIONEER DAYS‹Chair person is Susan Brand (Andrew¹s mother).
She will get information from Terri R. and Mike E. as to what has been done
in the past and will start getting commitments from people to help with this
fundraiser. Mike Engel will check on getting ice and donations from
Frito Lay. Jobs include menus, groceries, pricing, secure a space,
gather and transport equipment, setup and take down arrangements, create
a signup sheet showing the times per shift, get grocery list to County Market
30 days in advance, decide about the dunk tank, and maybe coordinate with
Pack 511.
ß CANDY BAR SALES‹we need a chair person to get started on this fundraiser.
ß FLOWER BULB SALES‹we are currently above the projected sales in our
budget, and the 3rd order must be turned in along with all the money by 13th
May for delivery about June 1st.
ß POPCORN SALES‹has been completed and handed out. Money from
the district will come at the end of May or early June.
ß INK CARTRIDGE RECYCLING‹request was made to bring the cartridges
in zip lock bags to cut down on the mess. We currently have a box to
put them in at Bar None. The amounts paid per cartridge are subject
to change, but average about $1.50 per cartridge. All proceeds from
ink cartridge recycling goes to the General Funds. A list will be sent
out on email listing the types we can recycle. The box we have at Bar
None will need to be inventoried and sorted before it is sent in. They
request a minimum of 50-100 be sent at one time. Sam Strassberg will
check into setting up a box at BEST BUY to collect from customers there.
ß PIZZA FUNDRAISER‹deadline to turn in orders was Tuesday May 6th.
We are over the minimum of 50 orders, and delivery is set for Saturday, May
17th at 10 a.m.
ß FUNDRAISING CHAIR POSITIONS THAT WERE FILLED IN 2003
ß Coordinator: Terri Rothenberger, and Co-Chair Mike Engel.
ß Flower Bulbs (spring and fall): Tom and Kim Billings
ß Popcorn Sales (spring and fall): Krag Anderson
ß Ink Cartridge Recycling: Lorri and David Emerson
ß Pizza Kits (spring and fall): Felicia and Mike Engel, Travis
Washburn
ß Wreaths: Rich Family
ß Craft Sale Food Booth: Mark and Daniel Emerson
ß Cub Foods Food Booth: on a waiting list
7. SCOUTMASTER: written report by Krag Anderson
ß Court of Honor May 13. Alex Bachman is receiving the
Heroism Award. This is the third highest National Court of Honor Lifesaving
Award awarded for demonstrating heroism in saving a life at minimal risk
to self. Only five Scouts from the Viking Council have earned this award
in the past year. Alex does not wish to make a big deal of it.
Not a regular meeting. Patrols may meet afterward to work on flags
and/or advancement.
ß Troop Meeting May 20. Theme is Camping.
ß Patrol Leaders¹ Council May 27.
ß Ripley Rendezvous June 6-8. Registration has been sent in for
21 youth and 7 adults.
ß Pioneer Days June 14-15.
ß Pine Tree Tom Billings are Ben Rich are registered for Pine
Tree June 15-21. Kirk Olson and Erik Haugsby have been nominated for
Silver Pathfinder June 22-28.
ß Many Point Scout Camp July 13-19. Registration is sent in for
20 youth. 19 are signed up so there is an opening for one more youth.
Total cost is $170.00. The remaining $160.00 balance is due 27 May.
$60.00 per adult is due 27 May. Adults I have committed are myself,
Mike Engel, and Kim Billings. Looking for more adults. High Adventure
signup happens this month.
ß Junior Assistant Scoutmasters Jay Triggs has been appointed Junior
Assistant Scoutmaster, but has neither accepted nor declined.
ß Equipment We have camped twice now using the troop trailer.
The tabs have expired (02) and there is no evidence of registration on the
tongue as per new Minnesota law. The jack in front seems to be at an
angle and one tire is low and the wheel bearings should be looked after.
Four propane tanks were emptied. Three of which have the old nozzles.
We have four propane tanks with the new nozzles and this is currently the
number we camp with ideally. One of the leader tents is in poor condition.
That one and one other has bad zippers. The screen tent has bad zippers.
(Screen tents new run about $120.) One of the youth tents has broken
aluminum poles. (Not very expensive to replace.)
ß Since we will be eating in the dining hall we will need limited equipment
at Many Point. The Leader box, the tents, 4 tarps if possible, and
4 propane tanks with stems and lanterns, and the first aid kit and other
odds and ends should be all that we will need. We could haul this in
a smaller trailer or possibly in my pickup.
ß Motions I (Krag Anderson) am recommending a motion be made
(Mike Engel) for Troop 511 to reimburse the cost of Scout Books to the Activity
Funds of the four new Scouts from Pack 519 @ $7.95 ea. Seconded and
approved.
ß I (Krag Anderson) am recommending a motion be made (Kim Billings)
for Troop 511 to cover the cost of leadership training specifically for Tom
Billings and Ben Rich at Pine Tree @ $170 ea. and for Kirk Olson AND Erik
Haugsby at Silver Pathfinder @ $190 ea. Seconded by Nancy Rich and
approved.
8. SENIOR PATROL LEADER: RUSSELL LIND
ß Russ reported that the last PLC was very productive, troop spirit
is up, and new scouts have had great enthusiasm.
ß Russ¹ Court of Honor date is not finalized yet, but will probably
be June 1st in the mid-afternoon. He will get the information to the
Secretary to send out as soon as possible.
ß The SPL suggests we start looking into a larger meeting place.
It will definitely be needed by next spring when we add all the new Webelos
coming in, but feels we need to start checking on any possibilities available.
Russ Lind is the chairperson for this sub-committee.
9. EQUIPMENT
ß Currently Mike Burley and Alex Bachman are Equipment Coordinator
and QuarterMaster. Lorri Emerson brought up that she would like to
see an adult Equipment Purchaser and a Uniform Manager to join the Equipment
Coordinator and the Scout Quartermaster to form the Equipment Management
Team. Dave Crotteau volunteered to join this sub-committee and will
contact the scouts involved.
ß Current issues for the team/sub-committee are: 1. sell
older trailer and use the proceeds to buy a new smaller trailer, 2.
propane tanks: refill and valve replacement (call Joe Mau) 3.
Dunk tank: look at, repair, search out information on insurance/liability,
call the Lions for their feedback, see if Joe Mau is still interested in
buying it 4. Dining flies: price/purchase remaining
components 5. T-shirts: new t-shirts for the troop
6. Storage: trailer storage, storage within the trailers, shelving,
on site storage 7. Repair needed 8. New equipment
needed 9. New equipment wanted: coffee maker
for fundraising and meetings (Dave Crotteau volunteered to borrow what
we might need), possibly TroopLedger Software made for troop money handling
needs. (Cost is $65-75).
ß Dave Crotteau will check at Digi Logo and also Sport Shack regarding
T-shirt information and costs. Currently, Sport Shack in Anoka has
our logo. It was estimated to be $40 to change that logo. Dave
will also research info about the dunk tank issues.
10. SUB-COMMITTEES
ß POLICY:
Kim Billings, Nancy Rich, and Lorri Emerson formed the Policy sub-committee
and were thanked for their efforts. Lorri Emerson pointed out that
most of the policies reflect national and long-standing local policies.
Some of them only reflect Troop 511 policies. She presented some
policy highlights to help parents recognize actual changes and additions
from the past policies and to propose some new wording.
ß Finances: 1. New policy: The Committee may elect
to have an outside audit performed.
2. Reword last line to read: Any chartered member who owes money
to the troop at the time of recharter may not be rechartered at the discretion
of the Committee.
ß Dues: New policy that members are responsible for their entire
amount of annual dues.
ß Activity Fund (AF): To protect our nonprofit status, reword
the last line to read: Members who quit the troop may submit receipts
for camping equipment purchases within six months to receive up to the entire
balance from the AF¹s or their funds are forfeited to the troop general
fund.
ß Payment for Troop Activities and Campouts: Add: If a
scout is not current with dues or otherwise is in debt to the troop his privilege
to participate in campouts, activities and Courts of Honor may be frozen
until the situation is resolved. All such situations will be handled
privately by the Executive Committee (the Executive Committee is the Committee
Chair, Secretary, Treasurer, Scoutmaster, Lions Representative).
ß Fundraisers: 1. After the first sentence insert:
The standard uniform may only be worn for the nationally endorsed popcorn
fundraiser. The Troop 511 T-shirt is worn for all other fundraisers.
2. New policy that the percentage of general fund profits is rounded
up to the nearest penny (no more half or quarter pennies to distribute among
the participants).
ß Training Course Fees: Current per person prices: Troop
Jr. Leader training: vaires, Council Jr. Leader training (about $160-170),
Committee Member training ($20), SM/ASM training I, II, & III ($20),
BS Outdoor training ($35). The only fees for New Leader Essentials
and Youth Protection training may be VCR rentals District and Council
training course fees include location, materials, and meals.
ß Transportation: 1. At the third asterisk reword:
For insurance purposes youths and adults must wear their (drop the word:
standard) uniform while traveling. 2. Advance notification of
different transportation for your boys was added for safety.
ß A motion was made (Russ Lind) and seconded (Mike Engel) to accept
the Troop 511 policy as previously printed and distributed with the above
changes and additions. The motion was unanimously passed.
11. OLD BUSINESS
ß Job Openings: Outdoors/Activities
Coordinator
Training Chair (will need training on training)
ß Needed: Group of scouts and parents to present to Lions.
Will need to contact Larry Golyer for a time and date. Purpose is to
thank them for their donations in the past, present them with the new charter,
and show the slide show of activities that the scouts have been involved
in over the past year. Kim Billings will chair this.
12. NEW BUSINESS
ß none
13. ANNOUNCEMENTS
ß Tuesday, June 3rd‹next Committee Meeting at 6:30 pm at Bar None Chapel
ß Saturday, May 17th at 10 a.m.‹Pizza Kits pick up at Bar None
ß Tuesday, May 27th‹Many Point camping fees are due, also PLC
ß May 30th June 1st‹Adult outdoor training campout, register
by May 15th.
ß Next Tuesday, May 13th, 2003 at Bar None at 7 pm‹a National Court
of Honor has been called to present Troop 511 Life Scout Alexander J. Bachman
with the Medal of Heroism Award for Lifesaving
ß A thank you was received and read from Pack 519 to Troop 511
for their involvement in the Pack¹s Blue and Gold Banquet and Graduation
ceremonies.
14. ADJOURNMENT
ß A motion was made to adjourn, and was seconded, and the meeting was
adjourned.
This is the only copy of the minutes you will receive, so please bring it
with you to the next Committee meeting on June 3rd for approval.
Submitted by Nancy Rich
Secretary, Troop 511
Phone: 763.753.1225
Email to: graham@ties.k12.mn.us and graham@anoka.k12.mn.us
