Telephone conferencing has been a part of business communications for decades, but they are not very effective replacements for face-to-face meetings because there is no way to express body language and non-verbal expressions. On the other hand, direct meetings involve travel and accommodation arrangements for all the participants involved, which can take time and money. The integration of Video Teleconference technology with business communication is a great mix of both the above scenarios, delivering effective communication while saving time and money. Given below are some benefits you can expect by integrating Video Teleconference with business communications:
Easier use
Desktop conferencing programs are usually very easy to use and manage. Employees, who have used a web conferencing program before or, at the very least, operate a computer and the internet adequately should quickly grasp such programs. Moreover, the RHUB 6-in-1 Video Teleconference appliance and other similar Video Teleconference tools are highly customizable. Participants can change their settings according to their preferences to get the best experience.
Better collaboration
Video Teleconference allows for better collaborations between participants and in a much more efficient way than traditional conferences. You can quickly and effective share files, allow participants to make changes to them in real time, and let people review and approve these changes too. Even with a face-to-face meeting, the exchange of information is never this streamlined.
Reduced business expenses
This is probably the most known benefit of integrating Video Teleconference into business communications, but it is also the most important one. It saves money that would otherwise be spent in the following business expenses:
· Travel tickets for employees, clients, and conference participants
· Booking charges for the hotel rooms
· Processing of all related paperwork, including the visas where required
· Arranging the meetings and the cost of the conference room, if necessary
Apart from the cost savings, you also get to save all the effort and time it would take to arrange conferences and send the participants travelling. All the money and time that has been saved can be used towards improving the core business of the company.
Improved productivity
The savings on money, time, and resources brings up the next big advantage of Video Teleconference, which are the improvements in business productivity. Most net meeting tools achieve better business productivity through the following ways:
· There is no longer any task of arranging and conducting meetings, which frees up time for employees and lets them focus on other important parts of the business
· Online meetings can be held at any time with little time to arrange and schedule them, so communication becomes flexible
· The participants can conveniently sit in their offices and attend conferences, and this helps them focus more of their energy on their other tasks
· Data and information like presentations, demos, and other files- large or small- can be shared in real time with participants
· The management can hold online meetings can make quick decisions for the benefit of the business
With so many benefits, it would not be wise for any company to ignore Video Teleconference tools. They take a business towards the path of better business communication and more growth.