Your Notary Appointment
For your notary public appointment, there are certain requirements and obligations that need to be respected and fulfilled. Aside from the obvious etiquette of a professional appointment (notably punctuality), the more specific aspects are explained below in detail. Transport for London operates an excellent realtime portal detailing routes and delays.
Identity
There are some fundamental forms of identification that you need to take to your notary appointment; without such documents, your appointment cannot proceed by law, so clearly their presence is of paramount importance. First and foremost, you need to bring either your current passport or both parts of your UK driving license (A birth certificate would also suffice). Additionally, proof of your residential address is needed, which should be given in the form of either a utility bill or a recent bank statement (less than 3 months old). These measures will allow your notary appointment to proceed without compromise or delay. If you are a business representative, checks will be carried out to check that your company exists and is legitimate in nature.
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Capacity and Authority
Under certain circumstances, you will need proof of authority, in the form of physical evidence. If, for instance, you are representing a company or corporation at your notary appointment, you may have to display proof of your capacity and authority. Some positions of authority will not require such evidence, but the majority will. Other forms of ID that may be required include chamber of commerce certificate resolutions, constitutional documents (such as memorandum and articles of association) and board resolutions. Those who are representing banks may need an authorised signatory book too. If such documentation is requested, you must obtain them from the company that you are representing.
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Record Keeping
All notaries are required to maintain a record of all work completed in the form of ledger and exhibits.
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Money Laundering
Notaries along with many professional service providers are required to conform with the Money Laundering Act promulgated into law 2007. The statute is designed to act as an early warning system to prevent the concealment of the origin of sums of money. Naturally, notaries and their employees have certain responsibilities to prevent this practice; that is why necessary guidelines are followed.
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Appointment Checklist
- Identification – Passport or two part driving license
- Two examples of evidence of address in the form of utility bills or bank statements for instance
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Useful links
http://tfl.gov.uk Transport of london travel guide
http://xe.com Currency exchange site
http://thenotariessociety.org.uk The Notaries Society Website for England and Wales