Introduction:
Our club is geared towards gaming of all
types. The most popular game system in the club right now is Warhammer
40K, but there are many more games being played such as Warhammer
Fantasy Battles, Warhammer Panzer Battles WWII, Mordheim, Necrumunda,
VOID, and WWII Skirmish. We also have many role-players within the club.
We have groups playing 3rd
Edition Dungeons and Dragons, Deadlands, 7 Seas, and Inquisitior. If
there is a system not listed above that you want to try, bring it in and
we’ll try it out.
Club meetings:
We meet twice a month. The second Sunday
and the fourth Sunday. The second Sunday is the Club’s official
business meeting and the forth is a game day. There is usually a group
of people at the club on the other weekends but if your not sure what’s
going on, give Chad Underdonk a call. Business meetings are held at 1:00
PM, and all club members are encouraged to attend. If for some reason
the meeting has to be rescheduled, the Vice President will notify all
members at least two weeks in advance. Members will be notified of the
topics to be discussed in the newsletter. If you want anything added to
the agenda, submit it to the secretary at least two weeks in advance.
Membership:
There is a monthly membership fee of
$5.00. This money goes towards various funds throughout the club such as
shipping charges and terrain. We also make special purchases for items
that the club needs like an Air Conditioner unit. If you can’t pay the
dues for any reason, you need to discuss it with the club mediator.
Member Rights:
As a member of the club you can expect to
have the following rights and benefits. You will have a say on any
issues or decisions made by the club. You will be notified of any events
that take place within the club. You will be allowed to play in any
games at the club. You will get any discounts on orders made by the
club. You will receive free shipping on orders placed by the club. You
will be eligible for any benefits offered to club members (i.e.
discounts, entries in tournaments, etc). And you will be allowed to run
any game within the club. You can also expect to play in a clean
environment with no unsportsmanlike behavior.
Game Sponsors:
Each game system that we play currently
has a sponsor. This person is in charge of the promotion and if need be
the recruitment of members for play. He keeps track of house rules for
that system and coordinates tournaments, campaigns, and leagues. If you
are interested in sponsoring a new game system or would like to help
with one of the current games see Tom Wilson. The current game sponsors
are:
Jeff Collins Warhammer 40K, Panzer
Battles, RPWF
Bernie Babauta Mordheim, Necromunda
Robert Salsman 3rd Edition Dungeons and
Dragons
Tom Wilson, Matt Sergeant Warhammer
Fantasy Battles, Void
Matt Sergeant Deadlands, 7 Seas
Jeff Collins, Tom Wilson Inquisitor
Drinks and Refreshments:
There are drinks provided for a cost of
Thirty Cents. The only request we have is that you dispose of your trash
appropriately.
Conduct:
Gaming is a hobby that we as club members
enjoy. We meet to play games and have fun. If we find that any member is
being disruptive and generally making the day miserable for the other
players then Bernie Babauta will take charge of the situation. Depending
on the circumstances and the frequency of the problem, Bernie will make
a decision to correct the situation. If the offense is serious or you
have had previous complaints you may be asked to leave the club. If this
happens you will not be given back any dues paid nor will you be allowed
to rejoin the club at a later date.
Officers:
The club has five officer positions:
President, Vice President, Treasurer, Secretary, and Mediator. Each
position has duties and responsibilities that that member is expected to
perform. The positions do not have a set term of office. The member will
hold the office until he chooses to step down or another member wishes
to do the job. If a member wants to fill a position that is currently
filled the club will vote on who will have the job. The members that are
currently filling the officer positions are:
Steve Druin President
Tom Wilson Vice President
Jeff Collins Treasurer
Jason Howell Secretary
Bernie Babauta Mediator
Duties:
Each officer in the club has duties that
he will be expected to perform. If, in your opinion, he is not
performing these duties in a satisfactory manner then you have the
option of asking him to step down and let you have the job. In any case
this will be dependent on a club vote as described above.
President The president’s main
responsibility is to promote the club to prospective members. He is
also responsible for running the monthly business meeting in a
smooth manner. He will decide on any tied vote except in a
presidential election. In the case of a member concern that is
brought up at a meeting that requires a vote, he will decide whether
the vote will take place immediately or should be put on the next
business agenda. He will also explain the rules and conduct within
the club to new members.
Vice President The vice president’s
main responsibility is to coordinate game days within the club. He
will make sure that no events or games conflict with each other. He
will assist in the planning for any tournament, league, campaign, or
one off game that takes place within the club. He will maintain the
club calendar and keep it up to date with meeting times, game days,
etc… He will assist the president in the promotion of the club to
prospective members. He will break the tie in the case of a
presidential election.
Treasurer The treasurer’s main
responsibility is to accept dues and any other income, and to keep
track of the funds within the club. He will note every expense and
all income in a log. He will also maintain a current roster of
members, dues, and the account status. The treasurer is responsible
for collecting late dues and reporting the member to the mediator if
he gets to far behind.
Secretary The secretary has two main
responsibilities. Recording the minutes at each business meeting and
producing a newsletter with content collected from club members. All
minutes from past meetings will be kept in a log. The treasurer will
have this log at each meeting. The newsletter will be issued either
by Email of letter to each member at least one week before the
scheduled business meeting.
Mediator The mediators main
responsibilities are to settle disputes and ensure a fun environment
that promotes gaming. The person making the complaint will bring any
complaints to the mediator. The mediator will investigate and gather
the facts, and then make a decision on how to best resolve the
situation. If the mediator sees that certain members are not acting
in an adult manner, or are being disruptive to the club as a whole,
he will take charge of the situation and resolve the problem. His
second responsibility is to investigate late dues and make a
decision based on each specific case.
Voting:
The club members will vote on numerous
issues such as purchases, house rules, officer positions, etc…
Generally everything that will affect the club as a whole will be voted
on. Each member will have one vote, including the president. If the vote
ends up as a tie, the president will break the vote. The only vote that
the president will not be the tiebreaker is in the case of a
presidential election. If the presidential election is a tie, then the
Vice President will break the tie. All votes will be open, members
either voting for, against, or neutral.
Purchases:
Every item that is purchased with club
money is subject to a vote. Purchases must be related to the club
environment, promotion of the club, or member benefits. The club can pay
for shipping costs on items ordered for members. To qualify for this,
enough members must be purchasing items from the company and the club
must vote to approve the shipping charges. The treasure will keep track
of all requested items from club members.
Club Environment:
Even though you are at the game club, you
are also at Chad’s house. Be respectful of his things and keep track
of yours. Gamers’ are generally very messy. Most of us leave stuff
everywhere and don’t care who has to clean it up. In order for us to
have a nice gaming environment we need to pick up after ourselves. Don’t
leave trash lying around, don’t leave empty cans sitting around, and
don’t leave your miniatures out when you’re not using them. Chad has
provided a closet with nice big shelves for you to put your game cases
on if you choose to leave your stuff at the club. The club has two
shelves for terrain and templates, these are for terrain and templates
only. Do not leave dice, trash, books, or miniature on them. There are
some game tables and terrain at the club. Most of it is owned by club
members, not the club. Be very careful when you handle the terrain and
when you are playing. Do not put drinks on the game tables, and nothing
except for the terrain stays on the tables when you are finished
playing.
