ACCOUNTS SUB-COMMITTEE

MINUTES

For a meeting held at 10 a.m. in Berkhamsted Council Chamber on

Thursday 12^th April 2007

Members in Attendance:

q V.C Earl (Chairman)

q J. Lythgoe

q G. Stevens

07/1. APOLOGIES FOR ABSENCE

07/1.1. Apologies had been received from Councillors Mrs C. Green

07/2. MINUTES OF THE MEETING 12^th February 2007

07/2.1. The minutes of the last meeting had been approved by members.

07/3. APPROVAL OF BTC ACCOUNTS RECEIPTS & PAYMENTS LISTS: 31/12/06 to 28/02/07

07/3.1. RECEIPTS

07/3.1.1. Bank cash receipts

q Details were noted by members

07/3.1.2. Customer Invoices

q Details were noted by members

07/3.2. PAYMENTS

07/3.2.1. Bank cash payments

q There were no such items during this period

07/3.2.2. Supplier invoices

q Details were noted by members

07/3.2.3. Supplier Credit Notes

q There were no such items during this period.

07/4. 1^st APRIL 2005 TO 31^st March 2007 PAYMENT & RECEIPTS VARIANCE ANALYSIS

07/4.1. Variance Analysis report

07/4.1.1. Details were noted by members

07/4.2. Details of budgeted income items on the variance analysis report where there is a shortfall in anticipated income for the entire year to date.

07/4.2.1. Details were noted by members

07/4.3. Details of non-budgeted income items on the variance analysis report.

07/4.3.1. Details were noted by members

07/4.4. Details of budgeted expenditure items on the variance analysis report where there is an overspend on anticipated expenditure for the entire year to date.

07/4.4.1. Details were noted by members

07/4.5. Details of non-budgeted expenditure items on the variance analysis report.

07/4.5.1. Details were noted by members

07/4.5.2. Sage transaction reference 10496 is to be treated as a repayment for the financial year commencing 1^st April 2007.
Action: Assistant To The Town Clerk

07/5. DATE OF NEXT MEETING

07/5.1. Thursday 21^ST June at 10.00 a.m.

ACCOUNTS SUB-COMMITTEE

MINUTES

For a meeting held at 10 am in Berkhamsted Council Chamber on

Thursday 31^st August 2006

Attendance:

q V.C Earl (Chairman)

q Mrs C. Green

q J. Lythgoe

q G. Stevens

06/29. APOLOGIES FOR ABSENCE

06/29.1. All members were present at the meeting.

06/30. MINUTES OF THE MEETING 29^th JUNE 2006

06/30.1. The minutes of the last meeting had been approved by the Finance & Policy on the 3^rd July 2006.

06/31. MATTERS ARISING

06/31.1. There were no matters arising.

06/32. APPROVAL OF BTC ACCOUNTS RECEIPTS & PAYMENTS LISTS: 01/06/06 TO 31/07/06

06/32.1. RECEIPTS

06/32.1.1. Bank cash receipts

29.1.1.1. Details were noted and recommended for approval.

06/32.1.2. Customer Invoices

29.1.1.1. There were no such items during this period.

06/32.2. PAYMENTS

06/32.2.1. Bank cash payments

29.1.1.2. Details were noted and recommended for approval.

06/32.2.2. Supplier invoices

29.1.1.3. Details were noted and recommended for approval.

06/32.2.3. Supplier Credit Notes

32.2.3.1. There were no such items during this period.

06/33. 1^st APRIL 2005 TO 31^st JULY 2006 PAYMENT & RECEIPTS VARIANCE ANALYSIS

06/33.1. Variance Analysis report

06/33.1.1. Details were noted by members.

06/33.2. Details of budgeted income items on the variance analysis report where there is a shortfall in anticipated income for the entire year to date.

06/33.2.1. Details were noted by members.

06/33.3. Details of non-budgeted income items on the variance analysis report.

06/33.3.1. Details were noted by members.

06/33.4. Details of budgeted expenditure items on the variance analysis report where there is an overspend on anticipated expenditure for the entire year to date.

06/29.1.1. There were no such items for this period.

06/33.5. Details of non-budgeted expenditure items on the variance analysis report.

06/33.5.1. Details were noted by members.

06/34. FUNDS AVAILABLE FOR DEPLOYMENT IN THE THIRD QUARTER OF 2006/2007

06/34.1. Members agreed to invest funds as follows:

Treasury Reserve Certificate expiry date	TRC Reference Number	Value of investment	Re-investment Instruction
11/09/06	82	£75,000	Reinvest £35,000 for one month
21/09/06	79	£100,000	Reinvest for one month
17/10/06	83	£100,000	Reinvest for two months
08/11/06	81	£100,996	Reinvest for three months

06/35. DATE OF NEXT MEETING

HOME/INDEX PAGE	COMMUNITY LINKS	PICTURE BOOK BERKHAMSTED
ABOUT BERKHAMSTED	CURRENT EVENTS	PUBLICATION SCHEME
ALLOTMENTS	DIRECTORY OF INFORMATION LINKS	SEARCH the SITE
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CIVIC CENTRE	MEETINGS CALENDAR
CONTACT US	MEETINGS NEXT (Current) AGENDA
COMMITTEE MEMBERSHIP	MEETINGS PREVIOUS (current) MINUTES

07/1. APOLOGIES FOR ABSENCE

07/1.1. Apologies had been received from Councillors Mrs C. Green

07/2. MINUTES OF THE MEETING 12th February 2007

07/2.1. The minutes of the last meeting had been approved by members.

07/3. APPROVAL OF BTC ACCOUNTS RECEIPTS & PAYMENTS LISTS: 31/12/06 to 28/02/07

07/3.1. RECEIPTS

07/3.1.1. Bank cash receipts

q Details were noted by members

07/3.1.2. Customer Invoices

q Details were noted by members

07/3.2. PAYMENTS

07/3.2.1. Bank cash payments

q There were no such items during this period

07/3.2.2. Supplier invoices

q Details were noted by members

07/3.2.3. Supplier Credit Notes

q There were no such items during this period.

07/4. 1st APRIL 2005 TO 31st March 2007 PAYMENT & RECEIPTS VARIANCE ANALYSIS

07/4.1. Variance Analysis report

07/4.1.1. Details were noted by members

07/4.2. Details of budgeted income items on the variance analysis report where there is a shortfall in anticipated income for the entire year to date.

07/4.2.1. Details were noted by members

07/4.3. Details of non-budgeted income items on the variance analysis report.

07/4.3.1. Details were noted by members

07/4.4. Details of budgeted expenditure items on the variance analysis report where there is an overspend on anticipated expenditure for the entire year to date.

07/4.4.1. Details were noted by members

07/4.5. Details of non-budgeted expenditure items on the variance analysis report.

07/4.5.1. Details were noted by members

07/4.5.2. Sage transaction reference 10496 is to be treated as a repayment for the financial year commencing 1st April 2007.Action: Assistant To The Town Clerk

07/5. DATE OF NEXT MEETING

07/5.1. Thursday 21ST June at 10.00 a.m.

06/29. APOLOGIES FOR ABSENCE

06/29.1. All members were present at the meeting.

06/30. MINUTES OF THE MEETING 29th JUNE 2006

06/30.1. The minutes of the last meeting had been approved by the Finance & Policy on the 3rd July 2006.

06/31. MATTERS ARISING

06/31.1. There were no matters arising.

06/32. APPROVAL OF BTC ACCOUNTS RECEIPTS & PAYMENTS LISTS: 01/06/06 TO 31/07/06

06/32.1. RECEIPTS

06/32.1.1. Bank cash receipts

29.1.1.1. Details were noted and recommended for approval.

06/32.1.2. Customer Invoices

29.1.1.1. There were no such items during this period.

06/32.2. PAYMENTS

06/32.2.1. Bank cash payments

29.1.1.2. Details were noted and recommended for approval.

06/32.2.2. Supplier invoices

29.1.1.3. Details were noted and recommended for approval.

06/32.2.3. Supplier Credit Notes

32.2.3.1. There were no such items during this period.

06/33. 1st APRIL 2005 TO 31st JULY 2006 PAYMENT & RECEIPTS VARIANCE ANALYSIS

06/33.1. Variance Analysis report

06/33.1.1. Details were noted by members.

06/33.2. Details of budgeted income items on the variance analysis report where there is a shortfall in anticipated income for the entire year to date.

06/33.2.1. Details were noted by members.

06/33.3. Details of non-budgeted income items on the variance analysis report.

06/33.3.1. Details were noted by members.

06/33.4. Details of budgeted expenditure items on the variance analysis report where there is an overspend on anticipated expenditure for the entire year to date.

06/29.1.1. There were no such items for this period.

06/33.5. Details of non-budgeted expenditure items on the variance analysis report.

06/33.5.1. Details were noted by members.

06/34. FUNDS AVAILABLE FOR DEPLOYMENT IN THE THIRD QUARTER OF 2006/2007

06/34.1. Members agreed to invest funds as follows:

Re-investment Instruction

06/35. DATE OF NEXT MEETING

06/35.1. Thursday 5th October at 10.00 a.m.

07/2. MINUTES OF THE MEETING 12^th February 2007

07/4. 1^st APRIL 2005 TO 31^st March 2007 PAYMENT & RECEIPTS VARIANCE ANALYSIS

07/4.5.2. Sage transaction reference 10496 is to be treated as a repayment for the financial year commencing 1^st April 2007.
Action: Assistant To The Town Clerk

07/5.1. Thursday 21^ST June at 10.00 a.m.

06/30. MINUTES OF THE MEETING 29^th JUNE 2006

06/30.1. The minutes of the last meeting had been approved by the Finance & Policy on the 3^rd July 2006.

06/33. 1^st APRIL 2005 TO 31^st JULY 2006 PAYMENT & RECEIPTS VARIANCE ANALYSIS

06/35.1. Thursday 5^thOctober at 10.00 a.m.