06/8. ALLOTMENT INCOME & EXPENDITURE VARIANCE ANALYSIS: 01/04/05 TO 31/01/06
06/8.1. Details were noted by members.
06/9. LIST OF VACANT ALLOTMENT PLOTS (ALL SITES)
06/9.1. Details were noted by members.
06/9.2. Angela Wheeldon and Freda Earl agreed to meet Councillor Betty Patterson, chairman of the Town Council’s Environment Committee, to discuss the possible recategorization of certain allotment plots on Sunnyside New allotments. Action: Angela Wheeldon, Freda Earl and Betty Patterson.
06/10. DELLFIELD ALLOTMENT
06/10.1. List of current tenancies
06/10.1.1. E-mailed to chairman & allotment representative only
06/10.2. List of tenants to be given one month’s notice of automatic eviction due to failure to keep their plot cut or cultivated
06/10.2.1. No letters of this nature were requested to be sent to any tenant.
06/10.3. Site Representative’s Report
06/10.3.1. Diana Reay asked if the Town Council could arrange for that part of the Ash Tree growing above ground on plot DF-G to be cut down and removed from site. Diana Reay stated that she would deal with the tree stump herself. Action: Town Clerk & Diana Reay.
06/10.3.2. Diana Reay stated that a notice board displaying a ‘no public right of way’ sign is required on the eastern entrance to the site. She said that such a sign should not be fixed to the gate as it is routinely removed. Action: Town Clerk.
06/10.3.3. Members requested that a quotation be obtained for the cost of replacing the existing three foot high south east boundary fence (which runs from the south-east entrance gate up to Normandy drive) with a combination of a six foot fence and a Holly hedge. Action: Town Clerk.
06/10.3.4. Members requested that a quotation be obtained for the cost of installing a holly hedge along the Dacorum Borough Council owned fence on the south east boundary of the site (which runs from the south east entrance gate down to the railway line). Action: Town Clerk.
06/10.4. Oak tree on plot DF-12
06/10.4.1. Details contained in Mr Johnston’s letter were noted by members.
06/10.5. Petition from the tenants of Dellfield Allotments requesting improvements to site security
06/10.5.1. Freda Earl agreed to firstly liaise with Diana Reay and then prepare a letter to be sent to Mr Surridge in response to his petition. Action: Freda Earl/Town Clerk.
06/10.5.2. Members requested the Assistant Town Clerk ascertain the cost of obtaining two motorcycle style combination locks and chains (which could be made to have identical combination numbers) so that they could be used to lock both entrance gates. Action: Assistant Town Clerk.
06/10.6. Rubble & litter being deposited on the Allotment
06/10.6.1. Diana Reay agreed that in future she would arrange for any rubble that is deposited on the allotment to be used to fill ruts in the central roadway. Action: Diana Reay.
06/11. SUNNYSIDE OLD AND SUNNYSIDE NEW ALLOTMENTS
06/11.1. List of current tenancies
06/11.1.1. E-mailed to chairman & allotment representative only
06/11.2. List of tenants to be given one month’s notice of automatic eviction due to failure to keep their plot cut or cultivated
06/11.2.1. No letters of this nature were requested to be sent to any tenant.
06/11.3. Site Representative’s Report
06/11.3.1. Details of Bruce Jones report was noted by members.
06/11.3.2. Bruce Jones was handed a list of grass cutting dates at the meeting. He asked if Frank Cooper & Sons could be contacted to see if it was possible to change the grass cutting scheduled on 7th August so that it takes place on or around the 14th August. This would enable the grass to be cut that much closer to Sunnyside Allotment Societies open day taking place on 20th August. Action: Assistant Town Clerk.
06/11.3.3. It was agreed by members to open all allotment sites for visitors during National Allotment Week. National Allotment Week runs from 14th August to 20th August 2006. Dennis Hallam & Diana Reay agreed to consult their tenants to see if they wished to actively participate in this event. Action: Diana Reay, Dennis Hallam, Jean Hallam and Bruce Jones.
06/12. BUTTS MEADOW ALLOTMENT
06/12.1. List of current tenancies
q E-mailed to chairman & allotment representative only
06/12.2. List of tenants to be given one month’s notice of automatic eviction due to failure to keep their plot cut or cultivated
06/12.2.1. No letters of this nature were requested to be sent to any tenant.
06/12.3. Site Representative’s Report
06/12.3.1. Dennis Hallam informed members that since the north-west (recreation ground) boundary gate has been locked site security has improved and vandalism is no longer a problem, probably because there is now no through way through the allotments.
06/12.3.2. Dennis Hallam stated that the straining wire on the fence recently installed by DTTS Ltd needs attention. Action: Assistant Town Clerk.
06/12.4. Improved site access to Butts Meadow Allotments
06/12.4.1. Members discussed this issue and Dennis Hallam stated that the current site access would not be a problem provided the surface of the existing allotment access road could be improved. It was agreed adding hardcore/rubble to the access road would solve the problem. Dennis agreed to include a request in the next Butts Meadow Allotments Newsletter asking tenants to supply stones/hardcore to help build up the road. Action: Dennis Hallam.
06/13. FUTURE USE OF DACORUM BOROUGH COUNCIL’S CHIPPER
06/13.1.1. Dennis Hallam reported that being able to use Dacorum Borough Council’s chipping machine had proved very successful. It was agreed that a request should be made to Dacorum Borough Council to ask if they would provide the chipper again sometime in the future, but only when the ground was dry due to problems accessing the site in wet weather. Members agreed that Allotment Site Representatives should advise the best time of year at which to use the chipper in future. Action: Diana Reay, Jean Hallam and Bruce Jones.
06/14. ISSUES RELATING TO THE SUPPLY OF ALLOTMENT WATER TO TENANTS
06/14.1. Contingency plans for a drought this year
06/14.1.1. The Assistant Town Clerk was asked to write to Three Valleys Water firstly to ascertain their position regarding siphoning of water and the use of hose pipes given the imminent hose pipe ban, and secondly whether the allotments come under the classification of horticultural land use. Action: Assistant Town Clerk.
06/14.2. Long term water supply policy
06/14.2.1. Advice for allotment tenants in a time of water shortage
Bruce Jones agreed to provide the Town Clerk with information that could be incorporated into a letter to be sent to all allotment tenants regarding advice on water conservation. Action: Bruce Jones.
Members agreed that no refunds on water charges would ever be made under any circumstances e.g. if a hose pipe ban were to be imposed. Action: Jean Hallam, Bruce Jones, Diana Reay and all Berkhamsted Town Council Staff.
Members agreed that once information was available as a result of actions to both item 06/14.1.1. & 06/14.2.2. above, a letter would be written to all tenants stating firstly the position regarding the imminent hose pipe ban based on Three Valleys Water’s advice to the Town Council and secondly what measures tenants can take to conserve water on the allotments and thirdly that no refunds of water charges would be given under any circumstances. Action: Assistant Town Clerk.
Members discussed the idea of incorporating advice to tenants on measures they could employ to conserve water in an allotment welcome pack. It was agreed to discuss the welcome pack at the next meeting. Action: Assistant Town Clerk.
The Town Clerk was asked to arrange for the Town Warden to undertake a site survey of each allotment site in order to locate the position of underground & above ground water services, as well as to ascertain the nature and condition of site boundaries. It was suggested that the Town Warden approach Dacorum Borough Council to see if he could borrow their CATS scanner which would help him locate underground metal pipework. Action: Town Clerk & Town Warden.
The Assistant Town Clerk was asked to speak to the Town Warden to ascertain which allotment water meters are proving difficult to read due to water vapour being trapped behind the glass meter lens. He was then asked to contact Three Valleys Water to see what they could do to rectify the problem. Action: Assistant Town Clerk.
Members agreed that, in the light of the imminent hose pipe ban, no further allotment water supply licences should be granted until the ban is lifted. Action: Diana Reay, Jean Hallam, Bruce Jones and all Berkhamsted Town Council staff.
06/14.2.2. Review of allotment water pricing policy
Members agreed to defer discussion of this matter until the Town Council was aware of what the new water charges would be. Action: Assistant Town Clerk.
06/15. TENANT EVICTION APPEALS PROCEDURE
06/15.1. Members agreed that the tenant eviction appeals procedure stated in paragraph 19 of the Allotment Management Team’s Constitution should apply (the non AMT Councillor being elected on an adhoc basis), namely:
“An appeals procedure against termination of an allotment tenancy will consist of the AMT Chairman, the Town Clerk and one non AMT Councillor who will consider the details of the appeal by interview with the tenant or through written communication. The tenant may be accompanied at an interview.“ (Minutes of Full Council dated 19/01/06 Vide 08/06)
06/16. DATE OF NEXT MEETING
06/16.1. Wednesday 3rd May at 2.30 p.m. Action: Assistant Town Clerk.
For the meeting held at 2.30 pm in Berkhamsted Council Chamber on
Wednesday 3rd May 2006
Members In Attendance:
q Ted Dyer, Supplementary Member
q Mrs Freda Earl (Chairman), Berkhamsted Town Council
q Mrs. Carol Green, Berkhamsted Town Council (left at 3.50pm)
q Dennis Hallam, Butts Meadow Allotment Representative
q Bruce Jones, Sunnyside Old & Sunnyside New Allotment Representative
q Diana Reay, Dellfield Allotment Representative
q Jim Watts, Berkhamsted Town Warden
q Angela Wheeldon, Supplementary Member
Members Not In Attendance:
q Jean Hallam, Butts Meadow Allotment Representative
q Garrick Stevens, Berkhamsted Town Council
06/17. APOLOGIES FOR ABSENCE
q Jean Hallam, Butts Meadow Allotment Representative
q Garrick Stevens, Berkhamsted Town Council
06/18. MINUTES OF THE MEETING HELD ON 22ND MARCH 2006
06/18.1. Members approved the minutes of the meeting held on 22nd March subject to change in wording of Vide 06/5.8.1; “Members were informed that the Town Council had resolved that allotment plots on all four of its sites would, in future, only be let to residents of the parish of Berkhamsted. Angela Wheeldon stated that this meant that this new rule would not be applied retrospectively.”. This is to be replaced with; “Members were informed that the Town Council had resolved that allotment plots on all four of its sites would, in future, only be let to residents of the parish of Berkhamsted. Members agreed that this new rule would not be applied retrospectively.”.
06/19. MATTERS ARISING
06/19.1. Vide 06/5.2: Removal of asbestos water tank on Dellfield Allotments
to a safe on-site storage area
06/19.1.1. This has been done.
06/19.2. Vide 06/5.4: Welding shut the gate at Butts Meadow
06/19.2.1. Jim Watts agreed to arrange the welding work. Action Jim Watts
06/19.3. Vide 06/6.1: Minor amendment to Allotment Management Team
Constitution
06/19.3.1. This has been done
06/19.4. Vide 06/9.2: Possible recategorization of certain plots on Sunnyside
New Allotments
06/19.4.1. This matter will appear on the next environmental committee agenda
. Action: Town Clerk
06/19.5. Vide 06/10.3.1: Removal of Ash Tree from Dellfield allotment plot DF-G
06/19.5.1. The Town Clerk was asked to arrange for the removal of the Ash
Tree. Action: Town Clerk
06/19.6. Vide 06/10.3.2: Installation of Notice board at Dellfield allotments
displaying ‘no public right of way’ sign
06/19.6.1. Ten laminated ‘no public right of way – allotment tenants only’ signs are
to be laminated & given to Diana Reay. Action: Assistant Town Clerk
06/19.7. Vide 06/10.3.3 Quotation for the cost of replacing the existing three foot high south east boundary fence at Dellfield allotment (which runs from the south-east entrance gate up to Normandy drive) with a combination of a six foot fence and a Holly hedge.
06/19.7.1. A quotation is awaited from DTTS.
06/19.8. Vide 06/10.3.4: Quotation for the cost of installing a holly hedge on Dellfield allotment along the Dacorum Borough Council owned fence on the south east boundary of the site (which runs from the south east entrance gate down to the railway line).
06/19.8.1. A quotation is awaited from DTTS.
06/19.9. Vide 06/10.5.1: Letter to be sent to Mr Surridge, a tenant at Dellfield allotments, in response to his petition.
06/19.9.1. Text for the letter is awaited from Freda Earl. Action: Freda Earl/Town Clerk
06/19.10. Vide 06/10.5.2: Cost of obtaining two motorcycle style combination locks and chains for Dellfield allotments (which could be made to have identical combination numbers) so that they could be used to lock both entrance gates.
06/19.10.1. Advice is to be obtained from a locksmith/Roche/The National Allotments Association regarding a suitable lock. Action: Assistant Town Clerk.
06/19.11. Vide 06/11.3.2: Change in the Sunnyside allotments grass cutting date scheduled on 7th August so that it takes place on or around the 14th August
06/19.11.1. This has been arranged.
06/19.12. Vide 06/11.3.3: Feedback from Butts Meadow allotment tenants regarding their willingness to actively participate in National Allotment Week.
06/19.12.1. None received to date.
06/19.13. Vide 06/12.3.2: Repair to straining wire on fence recently installed by DTTS Ltd at Butts Meadow allotments.
06/19.13.1. This has been done
06/20. PUBLIC PARTICIPATION
06/20.1. None present
06/21. ALLOTMENT INCOME & EXPENDITURE VARIANCE ANALYSIS: 01/04/05 TO 31/03/06
06/21.1. Details noted.
06/22. LIST OF VACANT ALLOTMENT PLOTS (ALL SITES)
06/22.1. Details noted.
06/23. DELLFIELD ALLOTMENT
06/23.1. List of current tenancies
06/23.1.1. Details noted.
06/23.2. List of tenants to be given one month’s notice of automatic eviction due to failure to keep their plot cut or cultivated
06/23.2.1. None requested.
06/23.3. Site Representative’s Report
06/23.3.1. Westfield School wants to visit the site and will be submitting a formal written request to the Town Clerk.
06/23.3.2. The Town Clerk was asked to ascertain whether Network Rail still wanted to retain access to the railway via plot 24. Action: Town Clerk.
06/23.4. Quotation for replacing exiting steel field gate
06/23.4.1. It was agreed not to proceed with this work but to try locking the existing gates instead.
06/24. SUNNYSIDE OLD AND SUNNYSIDE NEW ALLOTMENTS
06/24.1. List of current tenancies
06/24.1.1. Details noted.
06/24.2. List of tenants to be given one month’s notice of automatic eviction due to failure to keep their plot cut or cultivated
06/24.2.1. None requested.
06/24.3. Site Representative’s Report
06/24.3.1. A written report was issued at the meeting.
06/24.3.2. Bruce Jones agreed to speak to the Town Clerk regarding the subject of insurance of Sunnyside Allotment Society events. Action: Bruce Jones.
06/24.3.3. A reply was awaited from the Town Clerk regarding action to be taken to reduce the number of rabbits on Sunnyside allotments. Action: Town Clerk.
06/25. BUTTS MEADOW ALLOTMENT
06/25.1. List of current tenancies
06/25.1.1. Details noted.
06/25.2. List of tenants to be given one month’s notice of automatic eviction due to failure to keep their plot cut or cultivated
06/25.2.1. None requested.
06/25.3. Site Representative’s Report
06/25.3.1. There is now a waiting list for allotment plots.
06/25.3.2. Dennis Hallam advised that a new notice board had been installed.
06/26. BONFIRES
06/26.1. After discussion the following action was agreed:
i. A letter is to be written to Brian Scott or David Austin to ask what happens to material on Dacorum Borough Council allotment sites that would otherwise be burnt, and whether they would be willing to remove similar material from Berkhamsted Town Council’s allotment sites. Action: Town Clerk.
ii. Freda Earl & Angela Wheeldon will prepare a letter to be sent to all tenants regarding the subject of bonfires and stating that the Town Council will be working towards minimising bonfires on all sites. Members agreed that the contents of this letter would need to be approved at the next meeting before it can be issued. Action: Freda Earl/Angela Wheeldon.
06/27. ALLOTMENT STRATEGY
06/27.1. Bruce Jones agreed to prepare a detailed strategy for consideration by members at the next meeting. Action: Bruce Jones.
06/28. REVIEW OF ALLOTMENT WATER PRICING POLICY
06/28.1. Diana Reay agreed to revisit the ‘allotment water consumption for years 2000 to 2003 inclusive’ spreadsheet, issued with the AMT agenda for the meeting of 25th February 2004 (Vide 04/10), to try to establish a suitable allotment water charge (per 25.292 square metres – where 25.292 square metres = one pole). Action Diana Reay.
06/28.2. It was agreed that the ban on issuing allotment water supply licences would be lifted. Action: All allotment representatives/Town Council staff.
06/29. WELCOME PACK FOR NEW ALLOTMENT TENANTS
06/29.1. Dennis Hallam & Diana Reay agreed to provide site-specific items for the welcome pack that will be considered at the next meeting. Action: Dennis Hallam & Diana Reay.
06/30. DATE OF NEXT MEETING
06/30.1. Wednesday 28th June at 2.30 p.m.
SPECIAL ALLOTMENT MANAGEMENT TEAM MEETING
MINUTES
For the meeting held at 2.30 pm in Berkhamsted Council Chamber on
Wednesday 18th January 2006
Members in Attendance:
q Ted Dyer, Supplementary Member
q Mrs Freda Earl (Chairman), Berkhamsted Town Council
q Mrs. Carol Green, Berkhamsted Town Council
q Bruce Jones, Sunnyside Old & Sunnyside New Allotment Representative
q Dennis Hallam, Butts Meadow Allotment Representative
q Jean Hallam, Butts Meadow Allotment Representative
q Diana Reay, Dellfield Allotment Representative
q Jim Starck, Butts Meadow Allotment Representative
q Garrick Stevens, Berkhamsted Town Council
q Jim Watts, Berkhamsted Town Warden
q Angela Wheeldon, Supplementary Member
Members not in attendance:
06/17. APOLOGIES FOR ABSENCE
06/18. ALLOTMENT MANAGEMENT TEAM CONSTITUTION
06/18.1.
06/19. DATE OF NEXT MEETING
06/19.1. Wednesday 22nd March at 2.30 p.m.
ALLOTMENT MANAGEMENT TEAM MEETING
MINUTES
For meeting held at 2.30 pm in Berkhamsted Council Chamber on
Wednesday 2nd November 2005
Members In Attendance:
q Ted Dyer, Supplementary Member
q Mrs Freda Earl (Chairman), Berkhamsted Town Council
q Mrs. Carol Green, Berkhamsted Town Council
q Dennis Hallam, Butts Meadow Allotment Representative
q Jean Hallam, Butts Meadow Allotment Representative
q Diana Reay, Dellfield Allotment Representative
q Garrick Stevens, Berkhamsted Town Council
q Angela Wheeldon, Supplementary Member
Members Not In Attendance:
q Jim Starck, Butts Meadow Allotment Representative
q Bruce Jones, Sunnyside Allotment Representative
q Jim Watts, Town Warden
05/41. APOLOGIES FOR ABSENCE
05/41.1. Jim Starck, Butts Meadow Allotment Representative
Bruce Jones, Sunnyside
Jim Watts, Town Warden.
05/42. ACTIONS FROM THE LAST MEETING
Butts Meadow:
Rotavator being repaired
Notice board not yet completed
Fencing now exposed for examination by contractor
Dellfield:
May not need polythene from Sunnyside
Sunnyside:
Should have 6 rolls of polythene set aside, not 5 as minuted.
Mr. Dyer disputed the wording of the minute at 02/34.3.2 and said that as far as he was aware a special meeting of the town Council had not taken place to discuss the wording of the new tenancy agreement. The town clerk explained that the proposed changes were so minor that a special meeting had not been necessary.
Angela Wheeldon drew attention to the Berkhamsted freecycle scheme.
(e-mail address available from the Chairman).
05/43. ALLOTMENT INCOME & EXPENDITURE VARIANCE ANALYSIS: 01/07/05 TO 30/09/05
Details were noted by Members.
05/44. LIST OF VACANT ALLOTMENT PLOTS (ALL SITES)
It was noted that the details circulated were provisional.
A request was made for Site representatives to be provided with details of tenant terminations and new tenancies as soon as possible.
It was agreed that this process would be discussed with the Town Clerk.
Action Town Clerk/ Bob Price
05/45. DELLFIELD ALLOTMENT
05/45.1. List of current tenancies
Details were noted
05/45.2. List of tenants to be given one month’s notice of automatic eviction due to failure to keep their plot cut or cultivated
Mr. Baylis , Plot DF 25.
05/45.3. Site Representative’s Report
· Small amount of rubbish awaiting collection
Action Town Warden
· Boundaries of plots looking scruffy
· Ash Trees need cutting back on Plot DF ?
· The new fencing is being used as trellis to grow blackberries on. It was agreed to write to all tenants with plots adjacent to the public footpath on the north boundary to advise against this action.
Action Councillor Freda Earl/Bob Price.
05/46. SUNNYSIDE OLD AND SUNNYSIDE NEW ALLOTMENTS
05/46.1. List of current tenancies
Details were noted
05/46.2. List of tenants to be given one month’s notice of automatic eviction due to failure to keep their plot cut or cultivated
None reported
05/46.3. Site Representative’s Report
· Two damaged ball valves, subject of vandalism, had been repaired and a means of protection installed. Work had been carried out by a new tenant.
· Vacant plot signs had been uprooted by vandals.
· There had been an attempted break in to the Sunnyside Rural Trust Training Centre
· Concern was expressed that Plots 14 – 19 had been removed from the SRT lease but immediately returned to SRT as tenanted plots. It had been thought that these plots would be added to the bank of plots available for letting to the public. The Chairman explained that the adjustments to the boundary of the SRT lease had been to tidy the map where several plots vacated too late to be included in the original lease had been tenanted by SRT as allotment plots. The Town Council did not want to increase the size of the leased land by adding in these plots to the new lease, which would have reduced the area of land available for allotments. It therefore proposed to SRT that in consideration of these plots being taken from allotment tenancy and added to the leased land, plots 14 – 19 would be taken from the lease and returned to allotment use, but tenanted by SRT as part of Sunnyside Wildspace partnership as they were before. There had been confusion between ‘allotment use (and vacant)’ and allotment use (and tenanted).
05/47. BUTTS MEADOW ALLOTMENT
05/47.1. List of current tenancies
The provisional list was noted.
05/47.2. List of tenants to be given one month’s notice of automatic eviction due to failure to keep their plot cut or cultivated
Alison Nunn Plot 26A and 26 B
Sarah Brightman, Plot 3A
Paul Wilkinson, Plot 17
05/47.3. Site Representative’s Report
· Small amount of rubbish awaiting collection – Action Town Warden
· Request to have the small gate welded to keep it closed. Two or three tenants have a key to the padlock which breaches security of the site. Action Town Warden
· Council shredder to be requested preferably for a Saturday, and the shreddings left on site as mulch.
Action Town Warden.
· Rotavator being renovated
· Now have a tree stump remover. Will see if it is effective.
· New plot signs needed for some plots. Jean Hallam will see if they can be made by the tenants concerned. (Note – previous plot signs were made by Sunnyside Rural Trust.
· Plot 21 is overgrown and unsuitable for tenanting.
05/48. ANNUAL MAINTENANCE CONTRACT
Ted Dyer reported that the maintenance by Frank Cooper & Son had not been so good as in previous years. They appeared to be sub-contracting the grass cutting and the quality had reduced. The full width had not been cut and they had to be asked to return to complete. Also the hedge cutting had not been completed for the full length to the railway line.
It was agreed to write to Frank Cooper & son to ask for their views on the matters raised and not to accept the quote until a reply had been received.
Action Town Clerk
05/49. BONFIRES: CLARIFICATION OF TENANCY AGREEMENT
Following discussion it was agreed to write to all tenants regarding the problem of bonfires on allotment sites, with particular reference to the leaflet, and ask for their suggestions on how the problem can be resolved, by use of a returnable slip.
Action Town Clerk.
05/50. TENANTING ALLOTMENTS TO PERSONS OUTSIDE THE PARISH
It was agreed that a recommendation should be made to Full Council that in future, allotment plots should only be let to residents of Berkhamsted Parish. The reason for this was the current high demand for plots on all sites.
Action Town Clerk
05/51. BERKHAMSTED TOWN COUNCIL’S ALLOTMENT PLOT LETTING POLICY
Deferred to the next meeting of the Management Team.
05/52. CLARIFICATION OF THE POWERS AND DUTIES OF ALLOTMENT REPRESENTATIVES, ALLOTMENT SOCIETIES, AND BERKHAMSTED TOWN COUNCIL
It was agreed to hold a special meeting to prepare a Constitution for the Allotment Management Team for consideration by Full Council. It was important for the Management Team to identify precisely what their role was.
It was agreed that the meeting should be held on the 23rd November 2005 at 2.30pm.
All Members to Note
05/53. WATER SUPPLY CHARGES
Deferred to the next Meeting
05/54. SUNNYSIDE NEW PLOTS 14 TO 19 – TENANCY BY SUNNYSIDE RURAL TRUST – For information only
See item 05/46.3
05/55. STATUS OF WILDLIFE HABITATS
Deferred to the next meeting
05/56. ASBESTOS & ALLOTMENTS
It was agreed that a survey of all sites should be carried out by the Town Warden with Site representatives to identify the extent of the problem.
Action Town Warden
A letter to be sent to all tenants informing them not to bring asbestos in any form onto allotment sites.
Action Town Clerk.
05/57. WELCOME INFORMATION PACK FOR NEW TENANTS
Deferred to the next Meeting.
05/58. AGREEMENT WITH MR IAN JOHNSTON ABOUT CARE OF OAK TREE ON DELLFIELD
The Chairman referred to a letter received from the tenant of plot DF 13 asking for a reduction in rent by converting the plot to 5 poles because of the detrimental effect of the Oak tree on the neighbouring plot. Following discussion it was agreed to reduce the plot to 5 poles and the rent accordingly.
However, the request for a replacement shed to be provided was not agreed.
James Richards to be advised by letter.
Action Town Clerk/ Bob Price.
It was further agreed that any works to the Oak Tree would be undertaken by the Town Council and not by the tenant of the plot on which it stands. Mr. Johnston to be notified by letter of this decision, and that access to the plot would be needed when works were to be carried out.
Action Town Clerk.
05/59. DATE OF NEXT MEETING
05/59.1. Wednesday 18TH January 2006 at 2.30 p.m.
Original File
cc Members as listed (11 Nr)
Remaining Councillors (12 Nr)
Town Clerk
Assistant Town Clerk
