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2004–2005 Archives of Accounts Sub-committee Minutes
ACCOUNTS SUB-COMMITTEE MINUTES a meeting held at 2.30 p.m. in Berkhamsted Council Chamber on Wednesday 24th November 2004
Members In Attendance: V.C Earl (Chairman) Mrs C. Green G. Lanchin J. Lythgoe
Members Absent: G. Stevens
04/52. APOLOGIES FOR ABSENCE04/52.1. Apologies were received from Councillor Stevens.04/53. MINUTES OF THE MEETING 7th JULY 200404/53.1. Minutes of the meeting of 7th July had already been approved at Full Council.04/54. MATTERS ARISING04/54.1. The Town Clerk confirmed that he had contacted Potten End Parish Council to request a contribution for the cost of repairs to the speed indicator device and had been told that they wanted the matter to be taken to County Court. Members were informed that this matter was due to be discussed at the Finance & Policy Committee meeting of 29th November 2004.04/55. APPROVAL OF BTC ACCOUNTS RECEIPTS & PAYMENTS LISTS: 01/09/04 TO 31/10/0404/55.1. RECEIPTS04/55.1.1. Bank cash receipts Details were noted by members and recommended for approval.04/55.1.2. Customer InvoicesDetails were noted by members and recommended for approval. 04/55.2. PAYMENTS04/55.2.1. Bank cash paymentsDetails were noted by members and recommended for approval. 04/55.2.2. Supplier invoicesCouncillor Carol Green noted that there was a duplicated entry for invoice number 306 from Creation Greetings Limited for the Mayor’s Christmas cards. The Town Clerk agreed to correct this error. Action: Assistant Town Clerk.All other details were noted by members and recommended for approval. 04/55.2.3. Supplier Credit NotesDetails were noted by members and recommended for approval. 04/56. 1st APRIL 2004 TO 31st OCTOBER 2004 PAYMENT & RECEIPTS VARIANCE ANALYSIS04/56.1. Variance Analysis reportDetails were noted by members. 04/56.2. Details of budgeted income items on the variance analysis report where there is a shortfall in anticipated income for the entire year to date. There were no new items of this type to report. 04/56.3. Details of non-budgeted income items on the variance analysis report.Details were noted by members. 04/56.4. Details of budgeted expenditure items on the variance analysis report where there is an overspend on anticipated expenditure for the entire year to date.Details were noted by members. 04/56.5. Details of non-budgeted expenditure items on the variance analysis report.Details were noted by members. 04/57. FUNDS AVAILABLE FOR DEPLOYMENT IN FOURTH QUARTER 2004/200504/57.1 Members agreed to recommend that the Town Council make the following investments:On 20th December 2004: £150,000 for 6 months to 20th June 2005 On 17th January 2005: £100,000 for 3 months to 17th April 2005
04/58. DATE OF NEXT MEETING04/58.1. Wednesday 2nd February 2005 at 2.30 p.m.Original File Town Councillors (15 Nr) Town Clerk Assistant Town Clerk
MINUTES For a meeting held at 2.30 p.m. in Berkhamsted Council Chamber on Wednesday 7th JULY 2004
Members In Attendance: q V.C Earl q G. Lanchin q G. Stevens
04/34. ELECTION OF CHAIRMAN04/34.1. Councillor Stevens proposed that Councillor Earl be elected as chairman. Councillor Lanchin seconded the Proposal. In the absence of other nominations Councillor Earl was elected as chairman.04/35. APOLOGIES FOR ABSENCE04/35.1. Apologies were received from Councillors Green and Lythgoe.
04/36. MINUTES OF THE MEETING 12th MAY 200404/36.1. Minutes of the meeting of 12th May 2004 had already been approved at full council.
04/37. MATTERS ARISING04/37.1. There were no matters arising.
04/38. APPROVAL OF BTC ACCOUNTS RECEIPTS & PAYMENTS LISTS: 01/04/04 TO 31/05/0404/38.1. RECEIPTS04/38.1.1. Bank cash receiptsDetails were noted by members and recommended for approval.
04/38.1.2. Customer InvoicesDetails were noted by members and recommended for approval.
04/38.2. PAYMENTS04/38.2.1. Bank cash paymentsThere were no Bank cash payments for this period. 04/38.2.2. Supplier invoices Details were noted by members and recommended for approval. 04/38.2.3. Supplier Credit Notes There were no Supplier Credit Notes for this period.
04/39. 1st APRIL 2004 TO 31st MAY 2004 PAYMENT & RECEIPTS VARIANCE ANALYSIS04/39.1. Variance Analysis reportDetails were noted by members.
04/39.2. Details of budgeted income items on the variance analysis report where there is a shortfall in anticipated income for the entire year to dateDetails were noted by members.
04/39.3. Details of non-budgeted income items on the variance analysis reportDetails were noted by members.
04/39.4. Details of budgeted expenditure items on the variance analysis report where there is a overspend on anticipated expenditure for the entire year to dateDetails were noted by members.
04/39.5. Details of non-budgeted expenditure items on the variance analysis reportDetails were noted by members.
04/40. FUNDS AVAILABLE FOR DEPLOYMENT IN SECOND QUARTER 2004/200504/40.1. Members agreed to recommend that the Town Council make the following investments:£150,000 on 18th August for three months to 18th November 2004 £35,000 on 18th August for one month to 18th September 2004
04/41. APPROVAL OF MAYORAL EXPENSES04/41.1. No details of Mayoral Expenses were received at the meeting.
04/42. BERKHAMSTED TOWN COUNCIL ACCOUNTS FOR YEAR ENDING 31/03/0404/42.1. Members recommended that the Council’s accounts be presented to the Finance and Policy Committee for their approval. Action: Town Clerk. 04/42.2. Members agreed to recommend that the balance of the Canal Festival Trust Fund be transferred to the Millennium Book Trust Fund. The Town Clerk agreed to contact the Auditor to check to see if such a transfer was lawful. 04/42.1 Wednesday 22nd September at 2.30 p.m.Original File Town Councillors (15 Nr) Town Clerk Assistant Town Clerk |
