SUTLERS

     RULES & REGULATIONS

Registration and Waivers for Attendees:

Note: Attendees means participants. All attendees must check in with registrars as soon as they arrive, regardless of whether pre-registered or not-knowing that you are here and what camp you are in will help us in case of an emergency. To receive any of the free benefits you must be registered and have filled out a waiver. We appreciate your help and we welcome you to this yearís event and educational days.

Fees and Late Registration:

1.      Registration Fee: No registration fees. Just have a good time.

2.      Sutlery Fees: A minimum donation of $50.00 to the Blackford County Civil War Reenactment Club.

3.      Late Registration: No registration fee. You are still welcome to participate but please register upon arrival.

 

Attendees Requirements:

1.      Have a good time.

2.      Make positive suggestions on activities that you would like to have to see at this event. Suggestion box is at the registrar table.

3.      Take ownership in helping to make this event one you enjoy and want to come back to.

4.      Attend with the thought that you are welcome guest of the Blackford County Civil War Reenactment Club, Inc & the host units: 19th Vir. Inf., Co. C,   the 49th Ind. Vol. Inf., Co. F, & the 19th Ind. Lt. Art.

    5.   Shannon Cable will be asking each sutler to donate a prize for the cooking contest.

SUTLERY RULES:

1.     All registrations be must be approved by Andy Fulk, head sutler, before attending this event.

2.   Early set-up: Wednesday: October 8, 2014 (11 a.m.) pending condition of grounds.

3.      Sutlers will not setup until assigned a tent site by either the head sutler, Andy Fulk, or approved by a designated representative of the Blackford County Civil War Reenactment Club.

4.      Any sutler that erects a tent without the above approval may be asked to move his or her tent. Follow Rule #2: Refusal to move a tent can lead to you being told to leave the event.

5.      Sutlers given initial approval to setup their tent will not be required to move unless he or she wants to.

6.      Sutlers selling food will be required to obtain a food permit which can be purchased at the event. A representative from the Board of Health will visit the site on Saturday. The approximate cost of a food permit is $5.00 which can be purchased on site. Note: This is the law and we have no control.

7.      All sutlers tent fronts must face the street unless approved by the head sutler or a representative of the Blackford County Civil War Reenactment Club.

8.      Cap Guns  *** are not to be sold *** at this event by sutlers.

9      No toy spears, *** whips ****, or bow and arrows are to be sold at this event.

10.      Sutlers must have a tent or wagon to sell merchandise from.  Items cannot be placed on the ground to sell.  For clarification of what can be placed on the ground to sell contact event coordinator.

11.     No *** knives or matches*** are to be sold on educational day to the students.

12.  Knives sold on Saturday or Sunday can only be sold to adults 21 years of age and older. 

13.  No whips are to be sold to at this event.    This is a safety and liable issue to prevent 3M Company, The Blackford County Civil   War Re-enactment Club, Inc., the host units, and the sutlery selling the whip from liable damage caused  by  the misuse of the whip  by a minor or a adult.  If there is an injury caused by a sutlery selling a whip to anyone at this event, that sutlery selling the whip will take full responsibility for any damage or injury caused by the use of the whip.

14.   Sutlers must move their vehicles to the designated parking area once they are unloaded and setup. No parking in the sutlery area (minimum of one   hour before the event starts). Use only designated entrance areas for entering the sutery area.

15. Use only designated entrances for entering the sutler area.

16. Sutlers are not to sell non-period clothing at any time. This includes clothing used before the Civil War and all clothing used after the Civil War.  Any Sutler caught selling this clothing will be asked to leave.  Exception: Designated sutlers that are asked to sell shirts made up by the Blackford  County Civil War Reenactment Club, Inc.

General Rules for Camps/Battles/Skirmishes/Tactical:

 

A. Participants:

1. Anyone under the age of 18 must be sponsored and approved by an adult participant who will be responsible for the safety and welfare of that minor.

2. Runners, flag bearers, and powder monkeys [16 yr. of age and under] must have host unit approval.

3. Minors under the age of 18 will not be permitted out of the camps after midnight unless in the presence of an adult.

4. No hand to hand combat unless approved by host unit commanders.

5. First person impression during public hours.

6. Modern items in the camps are to be concealed out of the sight of the public.

7. 1/2 bale of straw per dog tent. Additional straw can be purchased at the price of a bale of straw. We donít want to purchase more straw than we need to because we have to pick up and move all of the straw after the event is over. Two days after this event is over, you will not know that a reenactment took place here. This ground will be cleaner that before we started the event. This is our guarantee to use this ground.

B. Alcohol:

1. Minors will not consume alcohol under any circumstance at this event. Must leave event with sponsor if caught [*** no exceptions ***].

2. No excessive drinking. Any alcohol consumed during public hours must be kept in period container and no alcohol is to be consumed 2 hours prior taking the field whether in a skirmish or battle. Unit commanders must see that alcohol is not abused in his camp.

3. Drinks must be in tin cups or period bottles.

C. Drugs:

1. Only prescription drugs are allowed.

D. Vehicles:

1. By 6:30 a.m. all non-period vehicles are to be moved out of the camps into assigned areas.

E. Camp Fires:

1. Grass from the fire pits must be saved and put back after the event.

2. Be sure your fires have been put out before leaving.

 

 

General Rules for Camps/Battles/Skirmishes/Tactical: - continued

 

F. Weapons:

1. No firing of weapons without the approval of the host unit commanders.

2. No firing of weapons after 7:00 p.m. unless approved by the host unit commanders.

3, All weapons must be inspected daily before firing.

4. Weapons must be 3 banded unless approved by the host unit commanders or their designate. Mississippi rifles, Henryís, Spencer, are acceptable. The host unit commanders must approve other models.

5. One weapon per person unless by the host unit commanders - Exception: Cavalry

G. Fireworks:

1. No fireworks of any kind will be permitted.

H. Trash:

1. Trash in the camps must be stored and kept

    out of sight.

2. Do not put trash in the fires.  It will be picked up in the mornings (7:30) and evening [6:30].

3. It is everyoneís responsibility to keep authentic camps policed.

4. Please use the trash barrels that have been placed in the parking area (please donít create additional work for us).

I. Glasses:

1. Period glasses must be used if you have to wear glasses.

2. Non period and sunglasses are not allowed during the hours that the public is in attendance..

K. Dress Code:

1. Uniforms, clothing, accouterments and equipment must be of the Civil War era in pattern and material [authentic reproduction].

2. No Indians unless in military uniform or unless approved by host unit commanders.

3. No buckskins or trappers

4. No participants in blue jeans or non-period clothing including foot ware.

L. Company Size (applies to infantry):

1. Companies with less than 10 men will combine as a unit with larger units.

2. Companies with less than 20 men cannot have a commander higher than the rank of captain unless approved by the host unit commanders or their designate.

M.  Camp Setup:

1.  Host units wanting to have their camps set-up in a particular way should get to the site in plenty of time to stake out the area before someone else claims the desired location.  

2.  Anyone setting up an A-Tent or Wall Tent will not be required to move if the area he has set up in has not already been reserved or marked off by a particular unit.  One Dog Tent may be asked to relocate in the case of a larger unit's encampment needing the space.

3.  All camp set-up disputes will be arbitrated by the event's coordinator who will make a just and final decision based on all circumstances considered.

4.  Take as much area as needed for camp or unit set-up but don't take more than is needed.

 Parking:

 

1.  Absolutely no parking or unloading in the cemetery. Vehicles will be towed out per the cemetery staff.

2.   Park in the designated area (paved parking lot).  Do not park in the section on the south end of the North paved parking lot which is designated and marked for 3M employees working at the plant.    We have to remember that the parking lot belongs to 3M and not the Blackford County Civil War Re-enactment Club; they are letting use it as long as we abide by their rules.  Also, no parking along the fence section by the cemetery to the north of the artillery camps.  Vehicles will be towed at the owners expense. 

      a. North parking lot:  Cars, pickups, artillery trailers, and vans.

      b.  South parking lot: Re-enactors cars, RV's,  pickups, vans, horse trailers, artillery trailers, sutler trailers, and light trailers.

3. Trash and firewood is not to be left in the paved parking lot. Use trash barrels.

 

Provost Rules:

 

1. Anyone found drunk, disorderly, or destroying another person or persons personal property will be asked to leave and pay for the items destroyed and or report the claim to local authorities. Destruction of another persons property will be the responsibility of the person destroying the property to replace the item or items, and not the responsibility of the Blackford County Civil War Re-enactment Club, Inc. to pay for items destroyed or intentional destroyed by other participants.  There must be proof ands a witness, not hearsay, before an individual can  asked to leave the event.  The host commanders have the authority to have anyone from the event that breaks this rule.

2. Campfires must be attended.

3. After 10 p.m. have fun but remember the person next to you be trying to sleep. Turn the

    volume down a little.

4. After midnight: Please no unnecessary disturbance.

5. No one is to enter another personís tent without the approval of that person.

6. Threats are not to be made by anyone to another person. Read the rules and take your complaint to you commander. Remember you are here to have an enjoyable, safe, and fun weekend. Try to resolve your problems as adults and listen to both sides.

7. Sutlers will be responsible for providing security in their tents. Report all missing or stolen item immediately to the host unit commanders. This information will be relayed to the appropriate authority. Leave name and address on a piece of paper with a description of the item taken or see host commanders or registrar for missing item forms.

8. Other regulations based on common sense and common decency [each person respecting the rights of others and remembering that this is a family event with women and children].

9. Any person, persons, or unit that violates any of the event rules [general, common sense, or safety] will be ejected. The host unitís commanders and the designated representative of the Blackford County Civil War Reenactment Club, Inc. will have the authority to eject anyone violating these rules.

10. Treat with full respect any re-enactor portraying a guard on sentry duty.  Respect and comply with any requests he makes of you with regards to your entering or leaving the camp he is guarding.  Any confrontation, disrespect or harassment hindering the re-enactor from performing his sentry duty will be grounds for dismissal from this event. This does not include previously arranged skits, which have been approved by the guard on duty, the commander of the guard, and the overall commander.

 

 

 

      Note:  These rules have been established as a guide line to follow to

                  prevent problems before they occur.  They have also been setup

                  to protect the sponsors, host units, commanders, owners of this

                  property, the property of the neighbors joining this site, and the

                  cemetery.

 

Have you read these rules?

 

   

 

Sulter Rules revised: October 21, 2014