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SIC: Eric | AIC: Mr. Tung | Date: 10/14/2006 | Place: Coyote Creek Bike Trail, Santa Clara County, CA

From :  Mr. Tung 
Sent :  Thursday, September 14, 2006 8:46 AM 
To :  bsa-t453
Subject :  [bsa-t453] 10/14 Coyote Creek Cycling Service Project 8 AM- 1:30 PM 

Dear All:

The BSA-14th Coyote Creek Cycling Classic is coming. The fun activity will be held on 10/14/2006 
at Coyote Creek Trail. Our troop member and their family will have two choose to participant:

(1) Enjoy the Cycling! There are 3 distance choose: 12, 25 or 50 miles. The group discount $20 
per person will end on this Friday 9/15/06. You can fax the registration forms to me at 
408-224-8897 before 2 PM today or register on-line 
( http://www.sccc-scouting.org/sccc/finance/c2k6_reg.asp ). 
If you register on-line, please choose the "Rider Fees" to "Group Riders- $ 20 ".

(2) Do the Service Project! Troop 453 will set up a Rest Stop to service the 25 miles rider. 
Our SIC is Eric  and I am the AIC. 

I know most of the 11 Cobra Cycling Merit Badge participants choosing to do this service project 
instead of cycling on 10/14. By doing this service project, you are not only fulfill your second 
class requirement (4) and you are living the Scout Oath (Promise) and Scout Law in your everyday 
life (requirement 9).

The service hour is 8 AM to 1:30 PM, Sunday, 10/14/2006. We will set up a rest stop at
Hellyer Park (San Jose) to service the 25 miles rider. We will service the water, fresh
fruit to the rider pass by and record their number on the check list. All the scouts attend
this service project will get a Free T-shirt, Free 2006 Cycling Patch and a Free Lunch. 

I need a head count for the service project as soon as possible, so please sent me an e-mail 
(Htung10423 @ aol.com) or Eric  to confirm you will participate this service project. 

YIS,

Mr. Tung
AIC of Coyote Creek Cycling
Cell# 408-858-4212

PS. I need 2 to 3 adult to lead the service project. If you can help, please contact to
me directly.


From :  Eric 
Sent :  Thursday, September 14, 2006 8:45 PM 
To :  bsa-t453
Subject :  [bsa-t453] Coyote Creek 

Dear all,
Just a reminder that Coyote creek is coming up in about a month, I highly encourage all
of you to go. The cycling is extremely fun and challenging, you can cycle for 12, 25,
or 50 miles. As for the service project, it is a great leadership experience by helping 
thers, remember a scout is helpful. Here is some information on Coyote creek. 
 
All rides start at Santa Clara County Model Aircraft Skypark, 10250 Monterey Road, Morgan Hill.
 
Agenda:
8:00 A.M   50 milers arrive and register
8:30 A.M  50 milers depart
8:30 A.M  All other riders arrive and register
9:00 A.M  All other riders depart
11:30 A.M lunch starts
2:00 P.M  Course closes
 
If you are unable to finish before 2:00, there will be a truck to pick you up on the way.
 
RIde Information:
Parking is free, carpooling is recommended because parking is limited 
Ride will take place rain or shine. There is no refunds 
all riders must wear a helmet 
all minors are required to carry a Medical Release Form on their person 
It is recommended to bring water 
No alcoholic beverages 
Beware of uneven pavement and construction along some areas of the course 
Do not leave bicycle unattended. They are not responsible for lost or damaged property
Rules
 
 
The California Vehicle Code must be followed 
Obey all traffic signs 
Control your speed and ride defensively 
Beware of Pedestrians and rollerbladers along the course
Lunch T-shirts and Patches
 
Lunch is provided to all paid participants, Tickets may be purchased for non particpants
at the event. An Adult meal is $7 and child's is $5 
Patches will be given out to all riders on return from ride 
T-shirts are free to registrants

Eric



From: Eric
Sent: Friday, September 15, 2006 9:05 PM
To: bsa-t453
Subject: [bsa-t453] Coyote Creek

Dear all,

You should actually arrive a lot earlier than 8:30 because it will take time to
find parking space, and it is a long walk to the registration area.

Eric


From :  Eric 
Sent :  Wednesday, October 11, 2006 5:21 PM 
To :  bsa-t453
Subject :  [bsa-t453] Coyote Creek  
Dear all,
For those of you going to the coyote creek for service project here are the instructions.

50 mile rest stop
Arrive at the Rest Stop Volunteer table at Santa Clara County Model Aircraft Skypark by
7:00. The address is 10250 Monterey Road, Morgan Hill, CA 95037
Set up rest stop at 8:00 and service to 11A.M. After 11:00, Troop 485 will take over 
the rest stop.
Go back to Santa Clara County Model Aircraft Skypark for lunch.

25 mile rest stop
Arrive at the Rest Stop Volunteer table at Santa Clara County Model Aircraft Skypark
( 10250 Monterey Road, Morgan Hill, CA 95037) on 8:15 AM
Set up the rest stop on 9:15 AM and service up to 12:30 PM
Go back to Santa Clara County Model Aircraft Skypark for lunch
Uniform: class B

Eric


From :  Eric
Sent :  Wednesday, October 11, 2006 9:15 PM 
To :  bsa-t453
Subject :  [bsa-t453] Coyote Creek driving directions 

Dear all,
For those of you who are going to Coyote Creek, here are the driving directions.
Eric

Driving Direction


From :  Eric
Sent :  Wednesday, October 11, 2006 9:20 PM 
To :  bsa-t453 
Subject :  [bsa-t453] More information on Coyote Creek 

Dear all,
For those of you who are doing the sevice project it is recommended for you to
bring a chair(there might not be people coming for a while) and a jacket
(it will be cold in the morning)

Eric


From :  Mr. Tung 
Sent :  Wednesday, October 11, 2006 11:05 PM 
To :  t453-cobra
Subject :  [t453-cobra] Re: [bsa-t453] COYOTE CREEK URGENT PLEASE READ 

Hi, All parents:

We need help! We have two Cobras parents- Tony S. & Steve C. will be the driver. We will
have 11 scouts service the 25 miles rest stop. We need 2 more parents to be the driver
for the 25 miles rest stop. Please e-mail to Eric or me if you can help.

(1) The Calero Reservoir 50 miles rest stop will have 8 person to service - 2 adult
( Harvey & Wei) & 6 Scouts- 2 senior scout are  Alex L. & Eric, 4 Cobra scouts are
Howard, Alex, Jonathan and Derek. There will have 157 biker go to 50 miles route this year.

Carpool: Meet at Miller Jr. High on 6:50 AM, Saturday, 10/14/06. We will leave
on 6:55 AM. Please do not late.

We will service until 11:00 AM and have free BBQ lunch at Santa Clara Model Aircraft Park about 
11:30 AM.

Please bring your own chair, water bottle and Scout handbook. It is a good time to
sign off some requirements & earn some new skills.

(2) The Hellyer Park 25 miles rest stop will have 15 person to service- 4 adult
( Tony S., Steve C. & 2 unknown yet) & 11 scouts: 3 senior scouts are Philip L.,
Jeffery, Charlton and 8 Cobras scouts: Alvin, James, Yichuan, Kelvin, Dennis, Jonathan,
Kevin and Aaron. We will service the 250 biker which ride the 25 miles route.

Carpool: Meet at Miller Jr. High on 7:50 AM, Saturday, 10/14/06. We will leave on 7:55 AM.
Please do not late. We need arrive the Santa Clara County Model Aircraft Park before 8:15 AM.

We will service until 12:30 PM and have free BBQ lunch at Santa Clara Model Aircraft
Park about 1PM.

Please bring your own chair, water bottle and Scout handbook. It is a good time to sign
off some requirements &
learn some new skills.

If you have any questions, Please contact The SIC- Eric or AIC- Harvey.

YIS,

Mr. Tung

From :  Mr. Chang
Sent :  Thursday, October 12, 2006 10:10 AM 
To :  bsa-t453
Subject :  [bsa-t453] Coyote Creek 50-miler workshop 

Hi, SCCC 50-mile rider:

The workshop will move to Friday 4:00am, my house.
We can get together before riding in the Saturday morning.
I'll wait for all 50-mile riders in front of registration desk.

See you!

Mr. Chang


From :  Eric 
Sent :  Thursday, October 12, 2006 5:50 PM 
To :  bsa-t453
Subject :  [bsa-t453] Coyote Creek 
 
Dear all,
Thank you all for volunteering to help man CCCC Rest Stops!!!
     Here's a summary of who has volunteered for which Rest Stop, and 
lots more info:

1.  Metcalf:  T495     8:15 - 12:30
2.  Hellyer:   T453    9:15 - 12:30
3.  *Calero:   T453    8:00 - 11:00 Shift
4.  *Calero:   T485:  11:00 - 2:00 Shift
5.  Chesebro:  T201:  9:00 - 1:00 
6.  Uvas:  9:30 - 1:30  Doug Erickson & friends

    * Katie Skinner has also volunteered to help at Calero.

PLEASE NOTE THAT THE ENDING TIMES ARE APPROXIMATE.
THE REAL END TIME WILL BE WHEN THE SAG WAGON COMES BY TO PICK UP THE 
EXTRA FOOD. 

As of 10/10/06,
     1.  the 12 Mile Ride has 191 Riders
     2.  the 25 Mile Ride has 250 Riders
     3.  the 50 Mile Ride has 157 Riders 
These numbers are expected to go up due to last minute registrations 
and walk-in registrations, so all Rest Stop Volunteers are going to be 
busy!!!


DIRECTIONS TO MODEL AIRPLANE PARK VIA MONTEREY ROAD
  1.  Travel 7.0 miles south past BERNAL ROAD
  2.  Turn RIGHT on LIVE OAK
  3.  Cross the RxR Tracks
  4.  Make a "U" Turn
  5.  Turn LEFT (North) on MONTEREY ROAD
  6.  Travel 0.8 miles north on MONTEREY ROAD
  7.  Turn RIGHT at the "Mara Brothers, 550 Monterey Road" and 
"Skypark" signs.

PARKING:
  Drive down and park in the dirt lot.  OA members will be directing 
traffic and parking.

REST STOP CHECK-IN:
      Please check-in at the REST STOP Volunteer Table, so that I will 
know that you have arrived.  Tentatively, the REST STOP table will be 
just past the parking lot, near the SAG Wagon Volunteer Table.  

_______________________________________________________________________

   BIKERS SHOULD RIDE ABOUT A MILE PAST THE PARKING LOT -  past the 
REST STOP Volunteer Table - TO CHECK-IN AT THE REGISTRATION TABLE, WHERE 
THEY WILL GET THEIR ID NUMBERs.  WE EXPECT BIKERS TO REGISTER AS EARLY 
AS 7:00 AM, AND START RIDING ALMOST IMMEDIATELY.
_______________________________________________________________________


REST STOP CHECK-IN (con't):
    At the REST STOP Table, Rest Stop Volunteers will receive:

          -  directions
          -  an information package 
          -  patches and or volunteer T-shirts (we need to know how 
many of each size), 

TRAVEL TO REST STOP
      A SAG Wagon will lead Rest Stop Volunteers to their rest stop.  

REST STOP DUTIES
     Unload the food and drinks, and set up your table, shade tent 
(pop-up tent), etc.  The SAG Wagons will have large bottles-containers of 
water, not individual serving bottles.  The idea is that most bikers 
will have their own water bottles and you can simply refill them.  Some 
Dixie cups will be available.  Food will consist of:  bananas, oranges, 
raisins, peanuts, energy bars.  The idea is that you cut up bananas, 
oranges and energy bars, as needed. 
   Please check out the conditions of the local rest rooms, or 
port-o-potties, as the case may be.  The SAG Wagons will have extra TOILET 
PAPER, and WET WIPES.  The idea is that you can tell people where the rest 
rooms are located, and will have some idea that they are in useable 
shape
    Please record the number of the biker(s) stopping or riding past 
your rest stop.  Record the number on the number sheet we will provide 
you.  Be sure to turn-in this number sheet.  You will be given directions 
on who to give the number sheet (probably the Registration Table).  

UNIFORMS
     It is suggested you travel in Class A, but wear Class B for your 
Rest Stop Duties.  It is also suggested you bring a camera to take of 
picture of your group's participation in this service project.

OTHER:
     I have asked each group to bring its own table and shade tent, as 
well as chairs, knives, cutting boards, etc.  Good news:  CCCC (Kirky) 
will have a few extra "pop-up tents" for those who are unable to supply 
one. 

   Make sure to bring Pens or Pencils, sunscreen, sunglasses, and 
anything else for personal convenience.  

LUNCHES:
   The SAG Wagons will make an effort to deliver the lunches.  If your 
shift ends and you return for lunch, then park your car in the parking 
lot, and you can get a ride in one of the cars which will serve as a 
shuttle ... or you can walk the mile to the Registration Area, where the 
food is located.  

Please let me know if you have questions.  Again, thank you for 
volunteering.

thanks,
Eric


From :  Eric
Sent :  Thursday, October 12, 2006 5:46 PM 
To :  bsa-t453
Subject :  [bsa-t453] Coyote Creek map for cycling 
 
Dear all,
The map for cycling is attached.

Eric

12 and 25 miles map
50 miles map


Driving Direction
12 and 25 miles map
50 miles map

CCCC Official Website